This article covers Global Applications permissions from the custom roles and permissions, Permissions Table.  Check to see if custom roles and permissions are available on your plan here.
In this article, we will explore:

• The default permissions for common Deputy roles. This will help you understand the expected behavior for each role and permission.
  • Note: Customizing a common role or creating a new one will alter these default settings.
• What each permission controls and links to related help content for that feature.

Global Applications Permissions

• Default Permissions for Common Roles
• 1. Add and edit timesheet
• 2. Clock in and out via mobile apps
• 3. Clock in and out via iOS Kiosk or Android Time Clock apps without having to submit a photo
• 4. Journal

Global Applications 

Default Permissions for Common Roles

Permission	Advisor (Not Editable)	Employee	Supervisor	Location Manager	Payroll Admin (Deputy Payroll Only)	System Admin
Add and edit timesheet
Clock in and out via mobile apps
Clock in and out via iOS Kiosk or Android Time Clock apps without having to submit a photo
Journal

1. Add and edit timesheet

If the Access column for this role’s permission contains a green check mark, a team member in this role will have the following permissions:

• Add a whole timesheet for themselves (without needing to clock in)
• Edit their own timesheet that is pending approval.
• Start a shift using the Deputy browser.

For example, a team member with this permission could clock in and out of a shift without having been scheduled. They could also change their timesheet’s shift start and end times and area worked. For more information about how Timesheets work see Introduction to Timesheets.

2. Clock in and out via mobile apps

If the Access column for this role’s permission contains a green check mark, a team member in this role can start and end shifts and breaks from the Deputy Mobile App.  Learn more about the Deputy Mobile App here. 

Note: In order to be able to clock in and out using mobile apps at a specific location, the “Clock in and out via mobile apps” setting also has to be ON in Location settings > Timesheets settings. 

3. Clock in and out via iOS Kiosk or Android Time Clock apps without having to submit a photo

If the Access column for this role’s permission contains a green check mark, a team member in this role can clock in and out via the iOS Kiosk or the Android Time Clock without having to submit a photo. You may want to adjust this setting if you have made clocking in with a photo mandatory in the location’s settings, but you don’t want this rule to apply to certain roles.

4. Journal

Journals allow you to add notes about an employee's performance, either connected to an individual timesheet, or directly into their profile. 

If the Access column for this role’s permission contains a green check mark, a team member in this role can view and post comments in the Journal for team members that they manage. 

The employees that this role can manage are determined by 2 factors:

• Permissions assigned in the Global Visibility section of the Permission Table
• The role’s position with the Role hierarchy (Reports To and Also Reports To).

 See creating a journal entry for more information.