Shift and break notifications and extensions

• Employee Starts/ End Shift or Breaks > Send Notification
• Mandatory Break > Send Notification
• Scheduled Time of Day > End Current Shift, Start a New Shift
• Scheduled Shift > Auto Start and Finish
• Upcoming Shift > Send Notification
• Unfilled Open Shift > Send Notification

Employee Starts/ End Shift or Breaks > Send Notification

This extension will send a notification to the manager when an employee starts or ends a shift.  Which manager gets the notification?

You can select which action triggers a notification:

• Employee - Starts Shift
• Employee - Ends Shift
• Employee - Starts or Ends Shift
• Employee - Starts or Ends Break
• Employee - Starts/Ends shift and Start/Ends breaks

You can exclude some Areas if you wish.

Mandatory Break > Send Notification

This extension allows you to send a notification to an employee or manager, ensuring that they take their meal break after a specified length of time.  Which manager gets the notification?

You can set the notification to deliver halfway through the shift, 4 hours and 30 minutes into the shift, 5 hours after shift commencement, or you can select 'Add New Option' from the drop-down menu. In the pop-up box, simply enter the length of time since start of shift (in minutes) in which you would like the notification to deploy.

Scheduled Time of Day > End Current Shift, Start a New Shift

As a default setting, Deputy will automatically end any shift that has been left running for 23 hours and will amend the timesheet to the scheduled shift finish time.

With this setting activated, you can set a time of day for all shifts to automatically end, rather than waiting for the 23hour time limit on shifts to close them.

Scheduled Shift > Auto Start and Finish

This will automatically start a timesheet if an employee is scheduled to work.

Great for businesses that want to pay employees strictly based on scheduled hours that don’t need to record start time down the minute.

As a note, this will also save you a step while approving unsubmitted timesheets, which can save you quite a bit of time when working with hundreds of timesheets.

You can exclude certain Areas if you wish.

Upcoming Shift > Send Notification

This extension will send a notification to your employees to remind them about upcoming shifts. You can set the notification to deploy from 15, 30 or 45 minutes before the shift, or from 1 hour to 24 hours beforehand.

For example, if you have a team member that is scheduled on a Monday at 9 am, you can select the 24-hour option, which will send them a notification at 9 am on the Sunday before the day of the shift.

The notification will be sent in these two forms:

• Bell notification when the employee is logged into the Deputy website
• Push notifications on the employee's mobile will only be displayed if:
  • The employee is logged into the Deputy mobile app when the notification is sent
  • The employee has allowed notifications from the Deputy mobile app within their phone settings.

Unfilled Open Shift > Send Notification

Open Shifts are sent out to all appropriately trained and available employees. If one of these employees does not take the shift, the manager will receive a notification to let them know.  Which manager gets the notification?

You can set the time before the unfilled shift starts to be notified.

For more information on how to activate a Deputy Extension or a complete list of Deputy extensions available please read Notifications and Extensions.