What is Analytics?
Who can access reports in Deputy?
- Analytics
- Analytics+
Which reports are included in Analytics?
Other FAQs

What is Analytics?

Analytics is Deputy's new reporting and analytics tool, allowing managers to view and analyse scheduling and timesheet data like never before.

Deputy Analytics allows managers to view pre-configured reports and visualisations as well as providing the ability to build custom reports to cater to your business needs.

Managers can schedule reports to be run and delivered on specific dates or at intervals of their choosing.

Managers can track, measure and analyse their own business data in a way that is specific to each business. This assists with making better business decisions based on data and evidence rather than assumptions or opinions.

Who can access reports?

For Deputy Analytics, there are two different levels of access:

Analytics

Deputy users with an access level of System Administrator, Advisor or Location Manager can access the Reports tab in Deputy.

These users can perform the following for all included Deputy pre-configured reports only:

access reports and use filters to further review the data
export reports in various file formats
send reports via email in various file formats
schedule the delivery of a report via email
set an alert

Note: access to the Shift Pulse report requires an add-on subscription to Deputy HR.

Analytics+

In addition to the above, Deputy users with an access level of System Administrator in a business who has subscribed to Analytics+ can also create custom reports and visualisations.

For all included and custom reports, System Administrators with access to Analytics reports can:

create reports
access all reports and use filters to further review the data
export all reports in various file formats
send all reports via email in various file formats
schedule the delivery of a report via email
set an alert on any report

Which reports are included in Analytics?

The following reports come pre-configured in all Deputy accounts.

Compliance

Journals	Provides a report of all the journal entries which is able to be filtered by location, area and date.
User audit	Provides a list of all the employee information that has been modified, when and who made that change
Timesheet audit	Provides a list of timesheet information that has been modified, when and who made that change

People

Absenteeism	Provides absenteeism information including: late employees or early departures in a specific period when is leave being taken and by who
Shift pulse	Provides information related to employee engagement using the Shift Pulse functionality Note: this report is only available to users subscribed to Deputy HR.
Geolocation	Provides the location of clock in and out events. Filter by users, shifts and distance
Employee details	Provides team members information across the various locations and areas including: contact details upcoming birthdays and anniversaries hire and termination dates stress profiles payroll ID
Training	Provides: employee training record logs training module details lists of mandatory training by area details of training that is expired and expiring soon
Emergency contacts	Provides: a list of all Employee emergency contacts and their contact information the ability to view a list of emergency contacts for team members working on a specific day or shift

Costs

Labor cost

Provides details about labour costs including:

labour cost per area
daily coverage in different areas

Filter by area and user access level

Business performance

Provides detailed information comparing your sales to your scheduled shifts and timesheets

Timesheets

Provides information on team members shifts including:

how many shifts were completed
how much time was worked
scheduled vs actual time comparison

Leave

Provides information on leave including:

leave balances
leave frequency by location
average leave hours per week

Scheduling

Tasks

The Tasks report gives a list of all tasks that have been created and who they are assigned to.

Other FAQs

Can I still access the existing Deputy Reports?

The existing legacy Deputy reports will continue to be available in your account. Eventually, these reports will be deprecated once a suitable replacement for each report is available within Analytics.

What if I sign up for Analytics+ and create custom reports but later cancel the Analytics+ subscription? Will I lose the custom reports I created?

If you sign up for Analytics+ you have the ability to create and save custom reports.

If you cancel the Analytics+ subscription you will lose access to these custom reports, however they will not be deleted. If you choose to resubscribe to Analytics+ again, the customs reports you created will be available again.

As a System Administrator, if I create a custom report in my account, who else will have access to it?

Only the System Administrator who creates a custom report will have access to it in the My Reports section but they may export it or email it to others.

Learn more about how to access and use Analytics.