What is Analytics?

Analytics is Deputy's new reporting and analytics tool, allowing managers to view and analyse scheduling and timesheet data like never before.

Deputy Analytics allows managers to view pre-configured reports and charts as well as providing the ability to build custom reports to cater to your business needs.

Managers can schedule reports to be run and delivered on specific dates or at intervals of their choosing. Managers can track, measure and analyse their own business data in a way that is specific to each business. This assists with making better business decisions based on data and evidence rather than assumptions or opinions.

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Who can access reports?

Deputy users with an access level of System Administrator and Location Manager can access the Reports tab in Deputy.

In addition to the above:

Deputy users with an access level of System Administrator in a business that has subscribed to Analytics+ can also create custom reports and visualizations.
Only Deputy users with an access level of System Administrator will be able to view the Journals report due to the sensitive nature of the data shown

What can you do in Analytics vs Analytics+?

	Analytics	Analytics+
View Deputy Analytics reports	✅	✅
Drill down on data in reports (cannot be saved)	✅	✅
Filter/sort reports	✅	✅
Save personal views on custom filters or sorts on reports	✅	✅
Export/download report data	✅	✅
Print a report	✅	✅
Send a report by email	✅	✅
Schedule a report to be sent by email		✅
Create data threshold alerts to be sent by email		✅
Make a copy of reports, edit and save as a custom report		✅
Add tabular & non-tabular visualizations to custom reports e.g. bar charts, line charts, pie charts, etc.		✅
Create customs reports from blank templates		✅
Share custom reports with other System Administrators in your team		✅

Which reports are included in Analytics vs Analytics+?

Report name	Purpose	Analytics	Analytics+
Birthdays & anniversaries	Celebrate your team’s birthdays and anniversaries Stay ahead of compliance requirements around pay (age and tenure)	✅	✅
Emergency contacts	List emergency contact details for all of my team members Find out who else was working during an emergency situation	✅	✅
Leave	Stay ahead of labour coverage for my business View of team member’s leave entitlements and leave balances Detailed view of team member’s leave requests	✅	✅
Team member details	Provides team members information across the various locations and areas without having to look at the People tab	✅	✅
Team member profile audit	Investigate discrepancies in a team member's details by viewing a history of changes made to a team member's profile		✅
Training	Ensure your team's training is up to date and also get an overview of what training requirements are set up for each area in your organisation.	✅	✅
Attendance & absence	Understand team performance and tardiness Shows no show, late arrivals and early departures per area, location or employee with the ability to view by specific shift.	✅	✅
Geolocation audit	Minimise time theft and prove team members were at the place of expected work using and by providing an audit log of latitude and longitude with each clocking action.		✅
Geolocation map	See where my team members are clocking in and out on a map view	✅	✅
Timesheet audit	Investigate discrepancies and disputes in timesheets		✅
Timesheet details	Track employee shift patterns and ensure compliance with schedules. Provides information on team members shifts including: how many shifts were completed how much time was worked scheduled vs actual time comparison	✅	✅
Schedule, timesheets & sales comparison	View hours, costs, sales and labor percentage by Location, Area and Employees	✅	✅
Shift audit	Investigate discrepancies and disputes in shifts View a history of changes made to a shift including, when, what and by whom as well as shift notice time per employee		✅
Tasks	Improve task management and accountability by tracking assignments, completions, and overall task performance across locations, areas, and team members.	✅	✅
Journals	Help managers understand how their team is performing	✅	✅
Penalty & overtime rates	Minimise wage expenditure by tracking penalties, overtime hours and costs across locations, areas and team members		✅

Other FAQs

Can I still access the existing Deputy Reports?

The existing legacy Deputy reports will continue to be available in your account. Eventually, these reports will be deprecated once a suitable replacement for each report is available within Analytics.

Deputy accounts signed up on 14th April or later will not have access to the legacy Deputy reports.

How many rows of data can I report on?

Deputy Analytics allows you to report up to 1 million rows of data per report.

How often does the data refresh in the reports?

Currently, the data is updated daily. A snapshot is taken at 8pm AEST and completed by 1am AEST the next morning.

Each pre-configured report will show a refresh timestamp to indicate when the data for that report or visualisation was last refreshed.

The timezone is based off your account's Number/Locale Format in Business Settings.

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When creating your own custom reports on Analytics+ you can copy this element from the pre-configured reports and use the filter to select the dataset you are using in your custom report.

What if I sign up for Analytics+ and create custom reports but later cancel the Analytics+ subscription? Will I lose the custom reports I created?

If you sign up for Analytics+ you have the ability to create and save custom reports.

If you cancel the Analytics+ subscription you will lose access to these custom reports, however, they will not be deleted. If you choose to resubscribe to Analytics+ again, the customs reports you created will be available again.

As a System Administrator, if I create a custom report in my account, who else will have access to it?

You can choose who has access to it by sharing it with members of your team and assigning either view or edit access as required.

Why do I see Areas or Locations with Dlt- in front of their name in my data?

If a Location or Area was set up in your account and your team worked shifts and timesheets in that area before the Location or Area was later deleted, then you will find that the data will still appear in the reports with the Dlt prefix before the Location or Area name to preserve historical data records.

Learn more about how to access and use Analytics.