This guide outlines things to keep in mind when you are using Deputy and inputting and reviewing the time and attendance information of your employees under the [MA000002] Clerks Private Sector Award, also known as CPSA. You can find the CPSA here: http://awardviewer.fwo.gov.au/award/show/MA000002.
Refer to the allowances section of your awards pay guide here: https://www.fairwork.gov.au/pay-and-wages/minimum-wages/pay-guides
While Deputy’s Pay Rule Engine, including this award, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.
In Deputy, you will need to make a number of selections and input various information. Initially, one of the first things you will see are the 'sectors' for the award: Full-Time, Part-Time, and Casuals. Below you can see the multipliers or amounts that are applied in Deputy to the customer nominated base rate of pay (as may be amended from time to time).
Important things to note before using this Award
- If you do not see a pay rule listed in the tables below, then it is not included in the Deputy Premium platform at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
- Delayed Meal break - This pay rate will not apply during overtime. If an employee is in overtime and entitled to the delayed meal break penalty you will need to manually adjust their pay to include both.
- Ordinary Hours - No Averaging: Some modern awards allow ordinary hours to be arranged in multiple ways, including averaging hours over several days, weeks or roster cycles. Deputy Premium does not currently accommodate these options.
- Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
- Casual Loading: If your employee is entitled to a casual loading, you must include that in the employee's base hourly rate in order for the pay rules to function properly. Deputy does not automatically include a casual loading.
- Leave Loading: If your employee is entitled to annual leave loading, you must manually add this to your employees timesheet as Deputy does not automatically include this loading.
CPSA Award Interpretation
These are the below sectors for this award:
- Full Time
- Full time Permanent Night Shift worker
- Full Time Shiftworker
- Part time
- Part Time Permanent Night Shift worker
- Part Time Shiftworker
- Casual
- Casual Permanent Night Shift worker
- Casual Shift Worker
CPSA Full time
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
M-F Ordinary |
base hourly rate specified by customer |
|
Sat |
1.25 X |
|
Sun OT |
2 X |
|
M-F 12am-7am - First 2 Hours |
1.5 X |
|
M-F 12am-7am - After 2 Hours |
2 X |
|
M-F 7pm-12am - First 2 Hours |
1.5 X |
|
M-F 7pm-12am - After 2 Hours |
2 X |
|
Sat 12am-7am - First 2 Hours |
1.5 X |
|
Sat 12am-7am - After 2 Hours |
2 X |
|
Sat 12:30pm-12am - First 2 Hours |
1.5 X |
|
Sat 12:30pm-12am - After 2 Hours |
2 X |
|
M-F Daily OT - First 2 Hours |
1.5 X |
|
M-F Daily OT - After 2 Hours |
2 X |
|
M-Sat Weekly OT - First 2 Hours |
1.5 X |
|
M-Sat Weekly OT - After 2 Hours |
2 X |
|
PH |
2.5 X |
|
PH Daily OT |
2.5 X |
|
PH Weekly OT |
2.5 X |
|
Delayed Meal Break |
2 X |
|
Less Than 10 Hour Break After OT |
2 X |
|
Sun Minimum Shift Engagement |
2 X |
|
PH Minimum Shift Engagement |
2.5 X |
|
CPSA Full Time Permanent Night Shift worker
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
Night Shift |
base hourly rate specified by customer |
|
Sat |
1.1539 X |
|
Sun |
1.1539 X |
|
M-F Daily OT - First 2 Hours |
1.1539 X |
|
M-F Daily OT - After 2 Hours |
1.5384 X |
|
Sat-Sun & PH Daily OT |
1.5384 X |
|
M-F Weekly OT - First 3 Hours |
1.1539 X |
|
M-F Weekly OT - After 3 Hours |
1.5384 X |
|
Sat-Sun & PH Weekly OT |
1.5384 X |
|
PH |
1.1539 X |
|
Less Than 8 Hour Break After OT |
1.5384 X |
|
Sun Minimum Shift Engagement |
1.1539 X |
|
PH Minimum Shift Engagement |
1.1539 X |
|
CPSA Full Time Shift worker
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
M-F Ordinary |
base hourly rate specified by customer |
|
M-F Afternoon Shift |
1.15 X |
|
M-F Night Shift |
1.15 X |
|
Sat |
1.5 X |
|
Sun |
1.5 X |
|
M-F Daily OT - First 2 Hours |
1.5 X |
|
M-F Daily OT - After 2 Hours |
2 X |
|
Sat-Sun & PH Daily OT |
2 X |
|
M-F Weekly OT - First 3 Hours |
1.5 X |
|
M-F Weekly OT - After 3 Hours |
2 X |
|
Sat-Sun & PH Weekly OT |
2 X |
|
PH |
1.5 X |
|
Less Than 8 Hour Break After OT |
2 X |
|
Sun Minimum Shift Engagement |
1.5 X |
|
PH Minimum Shift Engagement |
1.5 X |
|
CPSA Part Time
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
M-F Ordinary |
base hourly rate specified by customer |
|
Sat |
1.25 X |
|
Sun OT |
2 X |
|
M-F 7pm-12am - First 2 Hours |
1.5 X |
|
M-F 7pm-12am - After 2 Hours |
2 X |
|
M-F 12am-7am - First 2 Hours |
1.5 X |
|
M-F 12am-7am - After 2 Hours |
2 X |
|
Sat 12:30pm-12am - First 2 Hours |
1.5 X |
|
Sat 12:30pm-12am - After 2 Hours |
2 X |
|
Sat 12am-7am - First 2 Hours |
1.5 X |
|
Sat 12am-7am - After 2 Hours |
2 X |
|
M-Sat Daily OT - First 2 Hours |
1.5 X |
|
M-Sat Daily OT - After 2 Hours |
2 X |
|
M-Sat Weekly OT - First 2 Hours |
1.5 X |
|
M-Sat Weekly OT - After 2 Hours |
2 X |
|
PH |
2.5 X |
|
PH Daily OT |
2.5 X |
|
PH Weekly OT |
2.5 X |
|
Delayed Meal Break |
2 X |
|
Less Than 10 Hour Break After OT |
2 X |
|
M-F Minimum Shift Engagement |
1 X |
|
Sat Minimum Shift Engagement |
1.25 X |
|
Sun Minimum Shift Engagement |
2 X |
|
PH Minimum Shift Engagement |
2.5 X |
|
CPSA Part Time Permanent Night Shift Worker
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
Night Shift |
base hourly rate specified by customer |
|
Sat |
1.1539 X |
|
Sun |
1.1539 X |
|
M-F Daily OT - First 2 Hours |
1.1539 X |
|
M-F Daily OT - After 2 Hours |
1.5384 X |
|
Sat-Sun & PH Daily OT |
1.5384 X |
|
M-F Weekly OT - First 3 Hours |
1.1539 X |
|
M-F Weekly OT - After 3 Hours |
1.5384 X |
|
Sat-Sun & PH Weekly OT |
1.5384 X |
|
PH |
1.1539 X |
|
Less Than 8 Hour Break After OT |
1.5384 X |
|
M-F Minimum Shift Engagement |
1 X |
|
Sat Minimum Shift Engagement |
1.1539 X |
|
Sun Minimum Shift Engagement |
1.1539 X |
|
PH Minimum Shift Engagement |
1.1539 X |
|
CPSA Part Time Shift Worker
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
M-F Ordinary |
base hourly rate specified by customer |
|
M-F Afternoon Shift |
1.15 X |
|
M-F Night Shift |
1.15 X |
|
Sat |
1.5 X |
|
Sun |
1.5 X |
|
M-F Daily OT - First 2 Hours |
1.5 X |
|
M-F Daily OT - After 2 Hours |
2 X |
|
Sat-Sun & PH Daily OT |
2 X |
|
M-F Weekly OT - First 3 Hours |
1.5 X |
|
M-F Weekly OT - After 3 Hours |
2 X |
|
Sat-Sun & PH Weekly OT |
2 X |
|
PH |
1.5 X |
|
Less Than 8 Hour Break After OT |
2 X |
|
M-F Minimum Shift Engagement |
1 X |
|
Sat Minimum Shift Engagement |
1.5 X |
|
Sun Minimum Shift Engagement |
1.5 X |
|
PH Minimum Shift Engagement |
1.5 X |
|
CPSA Casual
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
M-F Ordinary |
base hourly rate specified by customer |
|
Sat |
1.2 X |
|
Sun OT |
1.8 X |
|
M-F 7pm-12am - First 2 Hours |
1.4 X |
|
M-F 7pm-12am - After 2 Hours |
1.8 X |
|
M-F 12am-7am - First 2 Hours |
1.4 X |
|
M-F 12am-7am - After 2 Hours |
1.8 X |
|
Sat 12am-7am - First 2 Hours |
1.4 X |
|
Sat 12am-7am - After 2 Hours |
1.8 X |
|
Sat 12:30pm-12am - First 2 Hours |
1.4 X |
|
Sat 12:30pm-12am - After 2 Hours |
1.8 X |
|
M-Sat Daily OT - First 2 Hours |
1.4 X |
|
M-Sat Daily OT - After 2 Hours |
1.8 X |
|
M-Sat Weekly OT - First 2 Hours |
1.4 X |
|
M-Sat Weekly OT - After 2 Hours |
1.8 X |
|
PH |
2.2 X |
|
PH Daily OT |
2.2 X |
|
PH Weekly OT |
2.2 X |
|
Delayed Meal Break |
1.8 X |
|
Less Than 10 Hour Break After OT |
1.8 X |
|
M-F Minimum Shift Engagement |
1 X |
|
Sat Minimum Shift Engagement |
1.2 X |
|
Sun Minimum Shift Engagement |
1.8 X |
|
PH Minimum Shift Engagement |
2.2 X |
|
CPSA Casual Permanent Night Shift Worker
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
Night Shift |
base hourly rate specified by customer |
|
Sat |
1.1291 X |
|
Sun |
1.1291 X |
|
M-F Daily OT - First 2 Hours |
1.1291 X |
|
M-F Daily OT - After 2 Hours |
1.4516 X |
|
Sat-Sun & PH Daily OT |
1.4516 X |
|
M-F Weekly OT - First 3 Hours |
1.1291 X |
|
M-F Weekly OT - After 3 Hours |
1.4516 X |
|
Sat-Sun & PH Weekly OT |
1.4516 X |
|
PH |
1.1291 X |
|
Less Than 8 Hour Break After OT |
1.4516 X |
|
M-F Minimum Shift Engagement |
1 X |
|
Sat Minimum Shift Engagement |
1.1291 X |
|
Sun Minimum Shift Engagement |
1.1291 X |
|
PH Minimum Shift Engagement |
1.1291 X |
|
CPSA Casual Shift Worker
Automated Pay Conditions
Pay Title |
Value |
Trigger Condition |
M-F Ordinary |
base hourly rate specified by customer |
|
M-F Afternoon Shift |
1.12 X |
|
M-F Night Shift |
1.12 X |
|
Sat |
1.4 X |
|
Sun |
1.4 X |
|
M-F Daily OT - First 2 Hours |
1.4 X |
|
M-F Daily OT - After 2 Hours |
1.8 X |
|
Sat-Sun & PH Daily OT |
1.8 X |
|
M-F Weekly OT - First 3 Hours |
1.4 X |
|
M-F Weekly OT - After 3 Hours |
1.8 X |
|
Sat-Sun & PH Weekly OT |
1.8 X |
|
PH |
1.4 X |
|
Less Than 8 Hour Break After OT |
1.8 X |
|
M-F Minimum Shift Engagement |
1 X |
|
Sat Minimum Shift Engagement |
1.4 X |
|
Sun Minimum Shift Engagement |
1.4 X |
|
PH Minimum Shift Engagement |
1.4 X |
|
- CAS/PT - Laundry Allowance
- FT Laundry Allowance
- First Aid Allowance
- Higher Duties
- Meal Allowance
- Meal Allowance (Over 4 Hours Overtime)
- Vehicle Allowance - Motorcycle
- Vehicle Allowance - Car
Set your allowances
If you need to add the allowances into the export please follow the below instructions;
Approve the timesheet and 'unapprove' the pay as per the picture below.
Add in the shift loading and number of units/hours.
Approve the pay.
Conditions that have not been included
Who is affected? | What should happen? | Can this done in Deputy? |
All Employees | Higher duties - If an employee works at a higher classification, pay the higher rate | This can be done in Premium through Pay by Area. |
Part time Employees | Overtime should be calculating at the employee's "Ordinary Hours" per week, rather than at 38 hours | This can be done in Enterprise. |
All Employees | Automated Allowances | This can be done in Enterprise. |