What Australian awards does the library contain?
Click here to see a list of all of our available Australian awards.
Why does Deputy update awards?
Deputy periodically updates awards for many reasons. These reasons may include updates from Fair Work, or changes mandated by Deputy such as adding new features, or updating outdated pay rules.
How will I know when an award update is available?
Whatever the reason for an award update, Deputy will notify you of updates when they occur. When an award update is available, you'll see a banner at the top of your Deputy account, like this:
Click Update now to get more information on exactly what the changes are, and to start the update process for your team's pay rates.
What's the process for updating my pay rates?
For the detailed guide on updating pay rates after 1 July, see How to update pay rates for July 1 (AU).
Once you click Update now from the in-product banner, you'll be presented with this pop-up. Here you'll see which pay policies (awards) are changing, and how many team members are assigned to each pay policy.
You can update these team members' pay rates now by clicking Update all, or click View details to see a the breakdown for each individual team member.
Do awards need to be updated for all existing employees?
Yes, all existing employees whether they are full-time, part-time, or casual, should be on the most up-to-date award. This ensures that Deputy calculates pay according to the current Fair Work requirements, as interpreted by Deputy. (To see how Deputy interprets your award, find the corresponding article from this list of available awards.
Which pay rates may NOT be updated automatically?
Deputy will automatically update all pay rates that are tagged as a Library rate. You can identify these rates by looking for the Library tag next to these rates in Pay Rate Builder.
Important note: Sometimes, the modifications you make to an award will disqualify it from getting automatic updates (and it will appear without the Library tag).
Any changes you need to make to pay rates that are NOT tagged Library will need to be done manually. For help with this process, see How to create or edit a pay rate.
Are employees on Enterprise Bargaining Agreements impacted by award updates?
No
What happens if I don't update the employee's profile after Deputy has updated an award?
Your employee will remain on an outdated version of the award which may not be compliant with Fair Work requirements, or may not function properly. For major Fair Work changes to awards Deputy will automatically update the employee on the new version if the manager has not updated the award within 6 weeks of the change.
When is the best time for me to update an employee's award?
To avoid mixed rate pay runs, we suggest updating to the latest award immediately after a pay run. That will ensure timesheets get approved with the new award pay rates. Increases or decreases in pay rates and award classifications will be automatically applied by Deputy.
Will I need to update my Payroll system with new Pay Rate Export Codes?
If you are exporting payroll data to your payroll system, the new Pay Rate Export Code associated with the newest awards may need to be manually updated in your payroll system. We have created a step-by-step guide to help you with this.
If you are using Xero, this step may not be required but we suggest you check in with your accountant and bookkeeper just to be safe.
Will Deputy ever automatically update my employees' profiles to the new version of the award?
In some cases, Deputy will automatically update employee profiles to the new version of an award. When that is going to happen, Deputy will send you a notification that the award has been updated and the date on which Deputy will automatically apply it to your employees' profiles. Deputy will always provide advance notice of this in order to allow you time to manually make the change if you prefer to make the change on an earlier date.
Does the award include penalty and overtime rates?
Yes. Please visit Deputy's Pay Rate Library Help Docs for a detailed explanation of the penalty and overtime rates that are included in the award.
Does Deputy guarantee that I will be compliant with Fair Work requirements by using this award?
No software provider can guarantee compliance. While Deputy’s Pay Rule Engine is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.
For the Hospitality and Restaurant Industry Award will the new pay rules regarding outer limits or outer hours be supported in Deputy?
As of 1 September 2022, employees who are paid 125% or more via annualised wage arrangements under clause 24 of the Hospitality Award and Clause 20 of the Restaurant Industry Award will need to be paid an additional amount when an employee works in excess of the “outer limits” below:
- 12 hours overtime per week averaged over the roster cycle; and/or
- 18 penalty hours per week averaged over the roster cycle (excluding 7pm to midnight in the Hospitality Award and 10pm to midnight in the Restaurant Award).
This is not currently supported in Deputy but please send feedback if you think this is something that should be implemented.