Before you read

Target audience: This article is for users with System Administrator access.
Plan restrictions: The standard access levels are available on all Deputy plans. The Payroll Administrator and Payroll Manager access levels are only available to Australian customers using Deputy Payroll (AU).

This article covers:

Access levels

Access levels

When you sign up and create an organization during a free trial, your account is assigned System Administrator access. You’ll need to assign an access level to each person you add to your account

Employee

These are your base staff, typically those who only need to view their own schedule, clock in and out, submit timesheets, and manage their own leave. If an employee only needs to work shifts and has no managerial access, assign this access level.

Supervisor

These are generally your shift supervisors or team leaders. They can schedule within the location(s) that they’re assigned to, as well as approve the times (not pay) of a timesheet. They are never able to view costs, either for a schedule or for any team members, and can never edit another team member’s profile. If you have a team leader who runs a group but has no access to pay, give them this access level.

Read more about what Supervisors can do.

Location Manager

These are the staff you trust to run a location. They can view costs, approve pay, export timesheets and edit employee profiles. They are completely capable of running a location on their own. You might assign this access to managers or payroll officers for a particular workplace.

Read more about what Location Managers can do.

Advisor

An Advisor is someone that may support the set up and running of your organisation but doesn’t necessarily work in it. An Advisor is able to perform set up actions such as creating locations, adding people and setting up integrations or data extractions but they won’t be able to perform any operational functions such as clocking in and out, scheduling team members or approving timesheets. You can add up to 10 Advisors roles per account for free.

System Administrator

A System Administrator can do absolutely everything there is to do within the system. They are generally the business owners or administrative heads of the business. Do not make anyone this access level unless you trust them access to everything in the account.

Read more about what System Administrators can do.

Payroll Administrator (Deputy Payroll AU only)

Payroll Administrators have complete oversight of Deputy Payroll (AU). They can view and manage payroll information for all team members, business entities, pay rates, pay rules, pay calendars, and pay runs across your organisation. Assign this access level to payroll professionals who need to manage payroll for your entire organisation.

Note: Payroll Administrators can’t purchase or set up Deputy Payroll for the first time. Only a System Administrator can do this.

Read more about Deputy Payroll (AU) access permissions.

Payroll Manager (Deputy Payroll AU)

Payroll Managers can manage payroll for only specific group of team members. Their access is limited to the locations and business entities assigned to them. They can view and manage payroll details for team members at their assigned locations, create and edit pay calendars for their assigned business entities, and process pay runs for the pay calendars they can access.

Assign this access level to payroll managers who are responsible for payroll in specific locations or business entities, rather than across your whole organisation.