Under the ATO's guidance on the introduction of Payday Super, superannuation contributions must be received by the super fund within 7 business days of each payday (unless an extension applies). 

This article outlines the workflow for processing super contributions in Deputy Payroll (AU) to assist with the accurate calculation and timely submission of contributions.
 

Before you read

• Target audience: This article is for System Administrators, Payroll Administrators, Payroll Managers, and users responsible for managing payroll. 
• Plan restrictions: This information is relevant to Australian customers using Deputy Payroll (AU).
   

Super Contributions Process in Deputy Payroll

• Step 1: New hire onboarding
• Step 2: Payroll execution
• Step 3: STP reporting and contribution submission
• Step 4: Tracking and reconciliation
   

Step 1: New hire onboarding 

If you have a Deputy HR subscription, verify employee fund details and TFN declarations during the new hire onboarding process to help prevent future contribution errors.

Step 2: Payroll execution

Process the pay run in Deputy Payroll (AU), ensuring that Qualifying Earnings (QE) and Super Liability (L) are accurately calculated. 

To view the Qualifying Earnings (QE) amount used in a superannuation calculation, navigate to the employee's Super section at the bottom of the pay run and hover over the Rate % value. A tooltip will display the QE amount used to calculate the super contribution.

Note: The tooltip may take a second or two to appear after hovering over the Rate % field.

Step 3: STP reporting and contribution submission

Once the pay run has been processed, complete your STP reporting and submit superannuation contributions to ensure payments are processed within the Payday Super timeframe.

1. Click Complete Payrun. 



2. Confirm Payment Date (the date you intend the funds to be in the employee's bank account, or the date you are making the adjustment). This is considered the Qualifying Earnings date, and marks the start of the Payday Super compliance timeframe.

 3. Click Download Backup to create your backup file as a source for reconciliations.

4. Select Download ABA to download the ABA (Australian Bankers' Association) file containing the net value for each team member. You'll then need to upload the ABA file to your bank portal to pay your employees.

5. Lock the pay run by clicking Lock & Continue. 

6. Submit the STP report to ATO.

7. The Pay Super step initiates the super contribution process through the Beam clearing house.

 For timely payment for the majority of the team, you can choose to submit the contribution for Staff without errors.

This table outlines the three options you can choose from on the New Super Submission screen:

Continue through Steps 8 to 10 (below) if employees with errors were identified in Step 7.

8. Source and update member details from the affected employees. If you have Deputy HR, you can use the Standard Choice of Fund form if the fund details need to be confirmed.

9. Ensure the member details are updated in Deputy Payroll (ie. check whether the details have this synced from Deputy HR, if applicable).

10. Use the Manually select staff option in the Superannuation administration panel to re-submit contributions only for the corrected employees. A drop-down list appears where you can search and select specific employees to include in the report. 

Step 4: Tracking and reconciliation

Monitor the status of the STP report and super payment directly in the pay run listing. 

If an error occurs (for example, a status displays "Action Required" or "Refunds"), refer to Steps 8 to 10 of Step 3: STP reporting and contribution submission.

Possible statuses for the Super column include:

Suggested articles

• Payday Super: What's changing in Deputy Payroll (AU)
• Member Verification Requests (MVR) and Deputy's approach