Under the ATO's guidance on the introduction of Payday Super, superannuation contributions must be received by the super fund within 7 business days of each payday (unless an extension applies). 

This article outlines the workflow for processing super contributions in Deputy Payroll (AU) via Beam clearing house.

Not processing super contributions via Beam? Check out this article instead. 
 

Before you read

• Target audience: This article is for System Administrators, Payroll Administrators, Payroll Managers, and users responsible for managing payroll. 
• Plan restrictions: This information is relevant to Australian customers using Deputy Payroll (AU) to process super contributions through the Beam clearing house. 

This article covers

• Processing the pay run
• STP reporting and contribution submission via Beam
• Tracking super contribution submissions
• Processing times for super contributions submitted via Beam

Processing the pay run

Process the pay run in Deputy Payroll (AU), ensuring that Qualifying Earnings (QE) and Super Liability (L) are accurately calculated to meet your business needs. 

To view the Qualifying Earnings (QE) amount used in a superannuation calculation, navigate to the employee's Super section at the bottom of the pay run and hover over the Rate % value. A tooltip will display the QE amount used to calculate the super contribution.

Note: The tooltip may take a second or two to appear after hovering over the Rate % field.

Learn more about how Deputy Payroll determines QE and L for each pay item.
 

STP reporting and contribution submission

Once the pay run has been processed, complete your STP reporting and submit superannuation contributions to ensure payments are processed within the Payday Super timeframe.

1. Click Complete Payrun. 



2. Confirm Payment Date (the date you intend the funds to be in the employee's bank account, or the date you are making the adjustment). This is considered the Qualifying Earnings date, and marks the start of the Payday Super compliance timeframe.

 3. Click Download Backup to create your backup file as a source for reconciliations.

4. Select Download ABA to download the ABA (Australian Bankers' Association) file containing the net value for each team member. You'll then need to upload the ABA file to your bank portal to pay your employees.

5. Lock the pay run by clicking Lock & Continue. 

6. Submit the STP report to ATO.

7. The Pay Super step initiates the super contribution process through the Beam clearing house.

For timely payment for the majority of the team, you can choose to submit the contribution for Staff without errors.

This table outlines the three options you can choose from on the New Super Submission screen:

Continue through Steps 8 and 9 (below) if employees with errors were identified in Step 7. 
If no errors were identified, skip to Step 10. 

8. Source correct member details from the affected employee(s). 

9. Ensure the superannuation member details are updated in the employee(s) profile in Deputy Payroll. Learn how to add or update a team member’s APRA regulated or self-managed superannuation fund details.

10. After confirming the contribution amounts, fixing any errors, and reviewing the listed contributions, click Submit Super to continue the submission process. 



11. As the final step, enter the Super to be paid amount into the Enter amount to confirm field. This step confirms that you have reviewed the amount and understand what will be processed.

In the example below, $765.00 has been entered into the field, matching the Super to be paid amount.

Note: Enter the full amount, including the cents, even if the cents value is .00.

12. Click Reviewed to continue with the submission. 

Important note: Deputy Payroll includes a Duplicate Super Detection feature. If it appears that you are submitting the same superannuation amounts again, the following warning message will be displayed. If you still want to proceed with the submission, select the I wish to bypass duplicate detection checkbox and continue.

13. The system will perform a series of checks to ensure the data is ready for submission. If all checks are successful, the status will display Data valid. 

If you are using a multi-entity environment, the screen will also show the ABN you are submitting for. 

Click Pay Super once you have confirmed the details are correct. 


 

Tracking super submissions

After you submit a super contribution in Deputy Payroll, you can track its progress from either the Pay runs page or the Superannuation page.

Check out our detailed article on How to track super submissions and resolve error messages.
 

Processing times for super contributions submitted via Beam

When contribution submissions are complete and accurate, super contributions are typically allocated to employee super funds within 4-6 business days from the date of submission.

The typical processing timeline is: 

Processing times may vary depending on the super fund, public holidays, weekends, payment method, or if the submission requires further validation or correction. If there are errors with the submission, the allocation may take longer until the issue is resolved.

Additional notes: 

• Timeline days in the table above are the processing days, not Qualifying Earnings days. To understand how QE days are calculated, read How your contributions are allocated in the ATO's guide on How to work out and pay super.
• Business days exclude weekends and public holidays.
• If a payment is submitted on a Friday evening, over the weekend, or on a public holiday, processing will generally commence on the next business day.
• For more information about processing timeframes, please refer to the Beam website.
   

Suggested articles

• Payday Super: What's changing in Deputy Payroll (AU)
• Payday Super in Deputy Payroll: Start to finish
• Sending super contributions via Beam
• Understanding Qualifying Earnings and Super Liability in Deputy Payroll (AU)
• How to track super submissions and resolve error messages
• Member Verification Requests (MVR) and Deputy's approach
• Payday Super FAQs