| Note: From October 1st, 2025, we introduced new plans that better reflect how our customers use Deputy: Lite, Core, and Pro. If you're an existing customer, look out for an email with all the details you’ll need. Learn more about the new plans and what this change means for you. |
| The information provided in this help documentation is for general informational purposes only and does not constitute legal, tax, payroll, or professional advice. Customers are solely responsible for processing their own payroll accurately, ensuring compliance with all applicable local, state, and federal laws, and verifying any data transferred between Deputy and Paycor. For more detailed information regarding your rights and responsibilities, please review our Product specific terms. |
This article explains how to change your existing configuration for Deputy Payroll, enabled by Paycor (US). You may need to do this if you add new departments to your business or create new earning types in Paycor that need to be matched in Deputy.
Before you read
- Target audience: Users with System Administrator access in Deputy.
- Plan restrictions: Topics that require Deputy Payroll, enabled by Paycor (US).
This article covers:
- How do I change my Paycor settings?
- How do I update my department mapping?
- How do I update my earnings and time off mapping?
How do I change my Paycor settings?
You can access your integration settings at any time to update how Deputy communicates with Paycor.
- Log in to Deputy and click Payroll.
- Locate your active Paycor client and click Configure.
How do I update my department mapping?
If you have opened a new location or changed your organizational structure, you must update your mapping to align your business structure between Deputy and Paycor.
- In the configuration wizard, navigate to the Timesheet destination screen.
- Select where Deputy should send hours:
- Employee's home department: Send all hours to the team member's primary assigned department.
- Departments they worked in: Split hours across different Paycor departments based on where the shift was worked.
- If splitting hours, find your Deputy locations and areas on the left and select the corresponding Paycor department from the dropdown on the right.
- Click Next to save your changes.
How do I update my earnings and time off mapping?
When you create new pay rules or leave policies in Deputy, you must map them to Paycor earning types for accurate payroll processing.
- In the configuration wizard, navigate to the Match earnings and time off screen.
- For Earnings:
- Find the Deputy earnings export code on the left.
- Select the matching Paycor earnings type from the dropdown menu.
- If a rule is no longer needed, select Do not connect.
- For Time off:
- Click the Time off tab and repeat the matching process for your leave policies (for example, sick leave or vacation).
- Click Next to proceed to the review screen and confirm your changes.
How do I update my matched team members?
When you have new employees, you need to sync them between Deputy and Paycor.
- Log in to Deputy and click on the Payroll tab.
- Select Match team members from the left-hand menu.
- Click the Not matched tab to view team members who are not yet linked.
- If the team member's email address matches exactly in both systems, Deputy may automatically suggest a match. If the emails do not match, you must link them manually or by finding the team member you want to sync and click Match.
- Search for the corresponding Paycor profile in the dropdown menu.
- Click Save to link the two profiles.