Skip to main content

How do I bulk email payslips to my team?

Micaela MacLachlan
  • Updated
Note: From October 1st, 2025, we introduced new plans that better reflect how our customers use Deputy: Lite, Core, and Pro. If you're an existing customer, look out for an email with all the details you’ll need. Learn more about the new plans and what this change means for you.

IMPORTANT NOTICE

Information provided by Deputy is intended for general guidance purposes only and is not a substitute for professional legal or financial advice. Deputy does not accept liability for actions taken based on this information.
Employers are responsible for ensuring their employees are paid correctly in line with the applicable legislation, award/s, industrial instrument/s and relevant employment agreements.
For specific issues or if you are unsure about your employee/s’ entitlements, please consult a legal, financial or employment relations specialist. Deputy does not offer advice on employment law or taxation matters, including payroll specifics.

This article provides the step-by-step instructions for System Administrators and Payroll Administrators to send payslip notification emails to multiple team members after completing a pay run.

Before you read

  • This article is for users with System Administrator or Payroll Administrator access.
  • The email your team members will receive contains a secure link, not a PDF attachment, which requires the team member to log into Deputy to view their sensitive information.
  • For instructions on resending an email to a single team member, check out How do I view, download or resend a team member's payslip from their profile?

This article covers

How do I send payslip notification emails in bulk?

  1. After completing and locking a pay run, go to the Payrun overview page.
  2. In the final step of the pay run process, look for the Notify staff section.
  3. Click Send Payslips. Screenshot of steps 1 to 3.
  4. A Send payslips window will open. By default, all team members with an email address will be selected for the pay run's period.
  5. Optional: Use the Filter options to narrow the list of team members based on their Employment type or Location. 

Screenshot of step 5.

  1. Tick the box next to the names of the team members you want to email, or click the Team member heading to select or deselect all shown team members.
  2. Click Email X payslip (where X is the number of payslips you are sending).

  3. The emails are sent in the background. You'll receive a notification in your Deputy inbox when the process begins and when it's successfully sent.

    Screenshot of steps 6 to 8.

What requirements must a team member meet to receive the email?

To receive a payslip notification email, a team member must meet the following requirements:

  • Have an email address set up in their Deputy profile.
  • Have an activated Deputy account. They must have successfully logged in to Deputy at least once.

If a team member has an email address but has not activated their account yet, the first email they receive will invite them to set up their account.

Related articles