This article provides the step-by-step instructions for System Administrators and Payroll Administrators to send payslip notification emails to multiple team members after completing a pay run.

Before you read

• This article is for users with System Administrator or Payroll Administrator access.
• The email your team members will receive contains a secure link, not a PDF attachment, which requires the team member to log into Deputy to view their sensitive information.
• For instructions on resending an email to a single team member, check out How do I view, download or resend a team member's payslip from their profile?

This article covers

• How do I send payslip notification emails in bulk?
• What requirements must a team member meet to receive the email?

How do I send payslip notification emails in bulk?

1. After completing and locking a pay run, go to the Payrun overview page.
2. In the final step of the pay run process, look for the Notify staff section.
3. Click Send Payslips.
4. A Send payslips window will open. By default, all team members with an email address will be selected for the pay run's period.
5. Optional: Use the Filter options to narrow the list of team members based on their Employment type or Location. 

6. Tick the box next to the names of the team members you want to email, or click the Team member heading to select or deselect all shown team members.
7. Click Email X payslip (where X is the number of payslips you are sending).

8. The emails are sent in the background. You'll receive a notification in your Deputy inbox when the process begins and when it's successfully sent.

   

What requirements must a team member meet to receive the email?

To receive a payslip notification email, a team member must meet the following requirements:

• Have an email address set up in their Deputy profile.
• Have an activated Deputy account. They must have successfully logged in to Deputy at least once.

If a team member has an email address but has not activated their account yet, the first email they receive will invite them to set up their account.