This article is for managers who need to request and store documents related to a team member's employment:
- What is Documents?
- Who can use Documents in Deputy?
- Accessing Documents in Deputy
- What size and type of documents can be uploaded?
What is Documents?
Documents in Deputy allows you to electronically collect and manage any documents you need to collect from your team members at any time they are working in your team.
If you already use new hire onboarding (AU and UK) with Deputy you will be familiar with using Deputy's online onboarding form to request and collect copies of relevant documents from your team members.
Now, you also have the ability to request and store electronic copies of documents from any team member at any time, not just new hires. |
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Who can use Documents in Deputy?
The ability to request and manage team members' documents is only available to users with the permission level of Advisor, System Administrator or Location Manager (for team members in the locations they manage).
Note: only System Administrators are able to subscribe to Deputy HR.
Enterprise customers only:
Users who have the permission "Manage employee details and add new employees" turned on will also be able to access Documents in Deputy.
Accessing Documents in Deputy
Documents are managed on the employee profile page of each team member on the People tab in Deputy.
Already using Deputy's new hire onboarding feature?
If you are already using Deputy's new hire onboarding feature you can access Documents free of charge until 1st October 2023.
Not yet using Deputy's new hire onboarding?
You can still access Documents in Deputy for free as part of a 14-day free trial.
Deputy HR subscription from 1st October 2023
From 1st October 2023, you can only access Documents in Deputy as part of a Deputy HR subscription.
When you subscribe to Deputy HR, there will be an additional cost of AUD$2.50/£1.40 per user per month. This fee applies to all users within your account and in addition to accessing Documents, the subscription will also enable you to access:
What size and type of documents can be uploaded?
Documents can be uploaded to Deputy as PDF or image files such as JPG or PNG but must be no larger than 10MB in size per file.
What's next?
Read more about: