- What is Document Library?
- Who can use the Document Library?
- Accessing the Document Library?
- What size and type of documents can be uploaded?
What is Document Library?
The Document Library is a way for managers to electronically
- upload
- manage
- share
- track acknowledgement of
company documents with their team using Deputy HR.
It provides a secure and central location for your organisation to manage and share documentation such as Employee Handbooks, Policies and company memos.
Managers are able to quickly upload, rename, delete, or bulk share documents with active employees selectively based on their location or access levels.
Who can access the Document Library?
Organisations with an active Deputy HR add-on or trial will have access the the Document Library.
Note: only System administrators are able to subscribe to Deputy HR.
Users with the following access roles will have these permissions within the Document Library.
| System Administrator | Location Manager | Advisor | Supervisor | Employees | |
| Upload documents | ✅ | ✅ | ❌ | ❌ | ❌ |
| Manage documents | ✅ | ✅ | ❌ | ❌ | ❌ |
| Share documents | ✅ | ✅ | ❌ | ❌ | ❌ |
| View documents | ✅ | ✅ | ✅ | ❌ | ❌ |
Find out more about how team members view and manage documents shared by managers: View and manage your personal or company documents.
Accessing the Document Library in Deputy
The Document Library is accessed via the People tab on the Deputy website.
Read more at Create and manage your Document Library.
What size and type of documents can be uploaded?
Documents can be uploaded to Deputy as PDF or image files such as JPG or PNG but must be no larger than 20MB in size per file.
There is a limit of no more than 20 files to be uploaded at one time. If you need to upload more than 20 files please complete it in separate batches.