Deleting a team member completely removes them from your Deputy account.
Deleting is more absolute than archiving. You can unarchive a team member you have previously archived but you can not restore a team member once you have deleted them.
Before you can delete
- Ensure you are logged in as a Location Manager or System Administrator.
- Ensure the team member you want to delete has already been archived. To archive a team member, you must ensure that they do not have any future shifts scheduled or outstanding timesheets to be approved.
IMPORTANT: Deleting a team member in Deputy is FINAL. Deleting removes all data about the team member stored within your Deputy account and can not be retrieved.
Delete a team member
1. On the People tab, click on Filters and select the Archived option from the Status field.
2. A list of archived team members in your account will be displayed.
3. Click on the name of the team member you wish to delete and click on Delete Team member.
4. A prompt will appear, asking if you are sure you wish to delete this team member's data. This includes schedules, timesheets, tasks, and journals associated with the team member.
There is also an option to tick the box to send an email to the team member letting them know of the deletion.
Click Delete Team member when you are ready.
5. Confirm the deletion again by clicking I accept I won't get deleted data back.
If you checked the box during step 4, the team member will receive an email letting them know about the deletion of their data.
All System Administrators associated with the business will be notified of the deletion regardless of whether or not the box mentioned in Step 4 is checked.