Pay rule calculation type - Non automated allowance – Deputy Help Center

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This article discusses the Non-automated allowance pay rule calculations as part of Deputy's Pay Rate Builder.

Before you begin, please read about adding and editing pay rule calculations

Description
Example use case
Supported rule types
Outputs
Configurable parameters (standard)
Configurable parameters (advanced)

Description

The Non-Automated Allowance pay rule will never return any payment. It is intended to define allowances that can only be manually added to the timesheet.

See here Approving timesheets for more on manually amending timesheets.

IMPORTANT: Deputy requires the business recalculation setting to be turned on for this calculation type to work correctly. Please read Recalculating approved timesheets.

Example use case

This rule is best used with allowances that need to be manually added to the timesheet by a manager.

Supported rule types

This rule is only available as a shift loading. This means that it will be paid as an additional payment on top of other calculated hours such as ordinary time and overtime.

Outputs

This rule will never automatically return payment.

Configurable parameters (standard)

These are the standard fields you can configure in the Non-automated allowance pay rule calculation

Name	Defines the name of the pay rule
Pay rate	Can be configured as a multiple of the employee’s base rate or as a flat rate: When configured as a multiplier, this pay rate will pay in hours at the employee’s base rate multiplied by the input value. When configured as a flat rate, the user can choose if they would like Hourly or Unit Values: An Hourly value will pay each calculated hour at the set value A unit value will pay each unit at the set value (not available for base pay rules)
Export code	Defines if this pay rule should be exported to payroll. If yes, they can also define a code for the rule.
Days of the week this calculation applies	Defines which days of the week this rule applies to. For example, if Saturday and Sunday are selected, only parts of the timesheet overlapping Saturday and Sunday are calculated with this rule.
Time of the day this calculation applies	Defines which part of the day this rule is applicable to. By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet overlapping this are calculated.
Public holiday	Select whether this pay rule applies: Always applies (ie. applies whether the day is marked as a public holiday or not) Applies only on days marked as public holiday Does not apply on public holidays (ie. only applies on days not marked as public holidays)
Areas	By default, the rule applies to all areas. However, you can select to apply it only when a timesheet is worked in a certain area/location. Options include: Certain Areas - pick particular areas to apply. Key Area Names - type in a title of an area, like 'Supervisor', to apply to all areas containing this name.
Classifications	If you have set up classifications within the pay rate, you can select if a rule only applies to a particular classification.

Configurable parameters (advanced)

These are the advanced fields you can configure in the Non-automated allowance pay rule calculation

Apply to Training	This pay rule will only be applied to team members with the selected Training record on their employee profile. Read more at Managing Training Records.
Does this apply to a specific date	If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above.
Apply pay rule to unscheduled shifts	Defines how the pay rule interacts with scheduled and unscheduled shifts: If set to unscheduled, this rule will only trigger for unscheduled shifts. If set to scheduled, this rule will only trigger on scheduled shifts. If set to both, it will trigger on all shifts provided other conditions are met.
Pay portion rule	Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift. Deputy recommends using the Exact Hours option in most cases.
Rate type	Categorizes the pay rule as Overtime, Ordinary, Penalty or Non-Payable time. These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).
Rate tag	A custom value that can be applied to the timesheets. Deputy recommends only using this if advised by your implementation consultant.
Pay once per day	If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day.
Clock in and out requirements	For this rule to apply, the team member must clock in and clock out within the defined periods. By default this is midnight to midnight (ie. any time is allowed.)
Apply this pay rule for custom timesheet fields	With this, the rule will only apply if particular values are selected in the custom timesheet field questions. Note that only List and Boolean questions are available. Read more at Creating custom timesheet fields for shift questions.
Apply this pay rule when shift custom fields	This rule will only apply if particular values are selected in the custom shift fields in the schedule. Note that only List and Boolean questions are available. Read more at: Creating custom shift fields
Custom Employee Fields	This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position). Note that only List and Boolean fields are available. (Available to customers on most Deputy plans). Read more about setting up custom fields for team members.