Pay rule calculation type - Days Worked in Two Week Period – Deputy Help Center

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This article discusses the Days Worked in Two Week Period pay rule calculations as part of Deputy's Pay Rate Builder.

Before you begin, please read about adding and editing pay rule calculations

Description
Example use case
Supported rule types
Outputs
Configurable parameters (standard)
Configurable parameters (advanced)

Description

The Days Worked In Two Week Period pay calculation rule allows users to configure overtime based on particular patterns of days worked over a specific two-week period.

Example use case

Some pay rates have conditions, such as a team member being allowed to work 6 days of the week in one week of a two-week cycle, provided that they work no more than 4 days in the other week of that cycle.

This essentially means that:

If the employee works 7 days in the first week, the 7th day is overtime; if they work more than 4 days in the next week, those are also overtime.
If the employee works 6 days in the first week, they can work no more than 4 days in the next week without accruing overtime.
If the employee works 5 days in the first week, they can work no more than 5 days in the next week without accruing overtime.
If the employee works four or less days in the first week, they can work no more than 6 days in the next week without accruing overtime.

Supported rule types

This rule is only available as a base rate. Each minute of a timesheet is assigned a base rate to fill it, depending on whether it meets the rules criteria and the priority of these rules.

Outputs

Base Rates are only available as hourly.

By default, it will return all hours worked once the threshold has been reached.

Configurable parameters (standard)

These are the standard fields you can configure in the Shift Loading pay rule calculation.

Name	Defines the name of the pay rule
Week Period Start Day	This sets the first day of the two-week period. It is recommended that this be set in the past for correct operation.
Higher Days Limit	This is the highest number of days someone can work in a week, provided they work the lower limit or fewer in the other week. In the Example Use Case, this is 6.
Lower Days Limit	If a person works more than this many days a week, they cannot meet or exceed the higher day limit without triggering this rule. In the Example Use Case, this is 4.
Pay After	This allows you to set limits on when this rule should apply. This is particularly useful when the rate changes after a certain number of hours, where you can make two pay rules, one for the first two (as an example) hours, and one for after two hours. This does not apply when using this rule as a shift loading.
Export code	Defines if this pay rule should be exported to payroll. If yes, they can also specify a code for the rule.
Days of the week this calculation applies	Defines which days of the week this rule applies to. For example, if Saturday and Sunday are selected, this rule calculates only parts of the timesheet overlapping Saturday and Sunday.
Time of the day this calculation applies	Defines which part of the day this rule applies to. By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet that overlap with this are calculated.
Public holiday	Select whether this pay rule applies: Always applies (i.e., applies whether the day is marked as a public holiday or not). Applies only on days marked as a public holiday. Does not apply on public holidays (i.e., only on days not marked as public holidays).
Areas	The rule applies to all areas by default. However, you can apply it only when a timesheet is worked in a specific area/location. Options include: Certain Areas - pick particular areas to apply. Key Area Names - type in a title of an area, like 'Supervisor', to apply to all areas containing this name.
Classifications	If you have set up classifications within the pay rate, you can select if a rule only applies to a particular classification.

Configurable parameters (advanced)

These are the advanced fields you can configure in the Shift Loading pay rule calculation.

Apply to Training	This pay rule will only be applied to team members with the selected Training record on their employee profile. Read more at Managing Training Records.
Does this apply to a specific date	If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above.
Apply pay rule to unscheduled shifts	Defines how the pay rule interacts with scheduled and unscheduled shifts: If set to unscheduled, this rule will only trigger for unscheduled shifts. If set to scheduled, this rule will only trigger on scheduled shifts. If set to both, it will trigger on all shifts provided other conditions are met.
Pay portion rule	Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift. Deputy recommends using the Exact Hours option in most cases.
Rate type	Categorizes the pay rule as Overtime, Ordinary, Penalty or Non-Payable time. These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).
Rate tag	A custom value that can be applied to the timesheets. Deputy recommends only using this if advised by your implementation consultant.
Pay once per day	If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day.
Clock in and out requirements	For this rule to apply, the team member must clock in and clock out within the defined periods. By default this is midnight to midnight (ie. any time is allowed.)
Apply this pay rule for custom timesheet fields	With this, the rule will only apply if particular values are selected in the custom timesheet field questions. Note that only List and Boolean questions are available. Read more at Creating custom timesheet fields for shift questions.
Apply this pay rule when shift custom fields	This rule will only apply if particular values are selected in the custom shift fields in the schedule. Note that only List and Boolean questions are available. Read more at: Creating custom shift fields
Custom Employee Fields	This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position). Note that only List and Boolean fields are available. (Available to customers on most Deputy plans). Read more about setting up custom fields for team members.