This article explains how to set up classifications within pay rates so that you can assign different base rates and pay rules to your employees, according to their classification.
This article covers:
- Why set up a pay rate classification?
- Setting up classifications and rate tables
- Setting up pay rules to only apply to a particular classification
- Assigning a pay rate and classification to team members
- FAQ
Why set up a pay rate classification?
Setting up classifications means your pay rates in Deputy can better reflect the way you actually pay your team. For each classification you can determine the base rate, and how individual pay rules apply. For example, you can set up your Australian Award Levels, or create different classifications according to seniority, job type, area worked, etc.
Setting up classifications and rate tables
From within your pay rate, navigate to Regular Pay, then click Edit.
From here, under Classification, click Add to add individual classification names and their base rates. This can be used to set up base rates for different jobs, levels, areas or more. When you're done, click Save.
Setting up pay rules to only apply to a particular classification
Some pay rules only apply to particular levels; for example, overtime pay may only apply to lower level employees. This can be configured in Deputy.
Within the pay rate, navigate to the Pay rules section and click Edit on the individual pay rule.
Within the parameters, if classifications are set up for this pay rule, you will see the setting 'Classifications this pay rule applies to'.
You can choose between:
- Everyone (default) - will apply to all classifications
- Everyone except for - choose particular classifications the rule will not apply to.
- Certain classifications - choose particular classifications the rule will apply to.
Assigning a pay rate and classification to Team Members
Pay Rates can be assigned through the People tab, either individually or in bulk.
To assign a pay rate and classification to an individual, open the employee's profile from the People tab, select Employment from the left menu and click Edit.
Navigate to the Pay details section. Once you select the pay rate from the Pay rates drop-down, you'll then be able to select the Classification, which will populate the default hourly rate. You can override this rate for individual employees. If the overridden rate is less than the default, a warning will be displayed.
Note: The Classification drop-down will only appear if you've selected a pay rate which has classifications already set up.
To assign a pay rate and classification to team members in bulk, from the People tab select the team members who you want to assign the pay rate to. Open the Bulk actions drop-down and select Set pay rates.
In the pop-up, select the Pay rate and Classification, adjusting the Regular rate if required. Then, click Save.
FAQs
Can I assign classifications to team members via a bulk upload?
Assigning classifications to team members is not currently available through CSV imports or in Analytics. These are on the roadmap and coming in the future.
Can I report on team member classifications?
This is not currently available but is on our roadmap and coming in the future.