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Pay rule calculation type - Daily Overtime Allowance

Chris Knight
  • Updated
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This article discusses the Daily Overtime Allowance pay rule calculations as part of Deputy's Pay Rate Builder.

Before you begin, please read about adding and editing pay rule calculations

 

Description

The Daily Overtime Allowance pay calculation rule pays a single hour or unit of pay when a team member works over a particular threshold of hours.

IMPORTANT: Deputy requires the business recalculation setting to be turned on for this calculation type to work correctly. Please read Recalculating approved timesheets.

 

Example use case

If a team member works more than 5 hours in a shift, they are paid an allowance for their meals.

In this case, this type can be used with a Rule Threshold of 5, and they will automatically be assigned this allowance.

 

Supported rule types

This rule is only available as a shift loading. This means that it will be paid as an additional payment on top of other calculated hours, such as ordinary time and overtime.

 

Outputs

This rule will return one hour or one unit of pay.

 

Configurable parameters (standard)

You can configure These standard fields in the Shift Loading pay rule calculation.

Name Defines the name of the pay rule.
Rule Threshold This rule will trigger after this many worked hours.
Pay After Reset The options are per day or per shift. This determines whether the overtime limit should be reset daily or each shift. It is generally recommended to leave this as Per Day.
Hours to Include for Overtime If Only Specified Hours is selected, it will only count hours worked within the thresholds selected in the Days and Times section. Otherwise, all hours in the shift are counted. 
Pay rate

Can be configured as a multiple of the employee’s base rate or as a flat rate:

  • When configured as a multiplier, this pay rate will pay in hours at the employee’s base rate multiplied by the input value.
  • When configured as a flat rate, the user can choose if they would like Hourly or Unit Values:
    • An Hourly value will pay each calculated hour at the set value
    • A Unit Value will pay each unit at the set value (not available for base pay rules)
Export code Defines if this pay rule should be exported to payroll. If yes, they can also define a code for the rule.
Days of the week this calculation applies

Defines which days of the week this rule applies to.

For example, if Saturday and Sunday are selected, this rule calculates only parts of the timesheet overlapping Saturday and Sunday.
Time of the day this calculation applies

Defines which part of the day this rule applies to.

By default, this is all day. However, it can define a portion of a day (e.g., a defined night shift, such as 6 pm-6 am). If this is done, only those parts of the timesheet that overlap this are calculated.
Public holiday

Select whether this pay rule applies:

  • Always applies (i.e., whether the day is marked as a public holiday or not).
  • Applies only on days marked as a public holiday.
  • Does not apply on public holidays (i.e., only applies on days not marked as public holidays).
Areas

The rule applies to all areas by default. However, you can apply it only when a timesheet is worked in a certain area/location.
These options include:

  • Certain Areas - pick particular areas to apply
  • Key Area Names - type in a title of an area, like 'Supervisor', to apply to all areas containing this name.
Classifications If you have set up classifications within the pay rate, you can select if a rule only applies to a particular classification.

Configurable parameters (advanced)

These are the advanced fields you can configure in the Shift Loading pay rule calculation.

Apply to Training

This pay rule will only be applied to team members with the selected Training record on their employee profile. 

Read more at Managing Training Records.
Does this apply to a specific date
 		 If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above.
Apply pay rule to unscheduled shifts

Defines how the pay rule interacts with scheduled and unscheduled shifts:

  • If set to unscheduled, this rule will only trigger for unscheduled shifts.
  • If set to scheduled, this rule will only trigger on scheduled shifts.
  • If set to both, it will trigger on all shifts provided other conditions are met.
Pay portion rule

Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift.

Deputy recommends using the Exact Hours option in most cases.
Rate type

Categorizes the pay rule as Overtime, Ordinary, Penalty or Non-Payable time.

These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).
Rate tag

A custom value that can be applied to the timesheets.

Deputy recommends only using this if advised by your implementation consultant.
Pay once per day
 		 If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day.
Clock in and out requirements

For this rule to apply, the team member must clock in and clock out within the defined periods.

By default this is midnight to midnight (ie. any time is allowed.)
Apply this pay rule for custom timesheet fields

With this, the rule will only apply if particular values are selected in the custom timesheet field questions.

Note that only List and Boolean questions are available.

Read more at Creating custom timesheet fields for shift questions.
Apply this pay rule when shift custom fields

This rule will only apply if particular values are selected in the custom shift fields in the schedule.

Note that only List and Boolean questions are available.

Read more at: Creating custom shift fields
Custom Employee Fields

This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position).

Note that only List and Boolean fields are available. 

(Available to customers on most Deputy plans).

Read more about setting up custom fields for team members. 

 

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