Pay rule calculation type - Days Worked In Period – Deputy Help Center

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This article discusses the Days Worked In Period pay rule calculations as part of Deputy's Pay Rate Builder.

Before you begin, please read about adding and editing pay rule calculations

Description
Example use case
Supported rule types
Outputs
Configurable parameters (standard)
Configurable parameters (advanced)

Description

The Days Worked In Period pay calculation rule returns if a team member works more than a certain number of days in a defined period.

Example use case

If a team member works more than 10 days in a two-week period, overtime should be paid for all hours.

In this case, you can set the threshold as 10 days and the period as two weeks.

Note that days worked are counted as days when a team member clocks in during that day, not counting overnight shifts.

Supported rule types

This rule is available as a base rate or as a loading. Each minute of a timesheet is assigned a base rate to fill it, depending on whether it meets the rules criteria and the priority of these rules.

Outputs

Base Rates are only available hourly.

By default, it will return all hours worked once the threshold has been reached.

Depending on which option you select, loadings will return the whole shift in hours or one unit.

Configurable parameters (standard)

You can configure these standard fields in the Shift Loading pay rule calculation.

Name	Defines the name of the pay rule
Days Worked in Period Threshold	This sets the number of days that must be worked in the period before this rule starts triggering. This number must be exceeded in the period to trigger.
Days Worked In Period	This allows you to set the period over which this rule will trigger. By default, it uses a Weekly period on a Core plan or the Pay Period on a Pro plan. It can also be configured to a set number of days, weeks, and months. If set manually (recommended), set the First Day of the Worked In Period to a day in the past for this rule to operate correctly.
Shift Length Threshold	Shift must be a minimum of this length to count towards the limit.
Pay After	This allows you to set limits on when this rule should apply. This is particularly useful when the rate changes after a certain number of hours, where you can make two pay rules, one for the first two (as an example) hours, and one for after two hours. This does not apply when using this rule as a shift loading.
Export code	Defines if this pay rule should be exported to payroll. If yes, they can also specify a code for the rule.
Days of the week this calculation applies	Defines which days of the week this rule applies to. For example, if Saturday and Sunday are selected, this rule calculates only parts of the timesheet overlapping Saturday and Sunday.
Time of the day this calculation applies	Defines which part of the day this rule applies to. By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet that overlap with this are calculated.
Public holiday	Select whether this pay rule applies: Always applies (i.e., applies whether the day is marked as a public holiday or not). Applies only on days marked as a public holiday. Does not apply on public holidays (i.e., only on days not marked as public holidays).
Areas	The rule applies to all areas by default. However, you can apply it only when a timesheet is worked in a specific area/location. Options include: Certain Areas - pick particular areas to apply. Key Area Names - type in a title of an area, like 'Supervisor', to apply to all areas containing this name.
Classifications	If you have set up classifications within the pay rate, you can select if a rule only applies to a particular classification.

Configurable parameters (advanced):

These are the advanced fields you can configure in the Consecutive days worked pay rule calculation

Apply to Training	This pay rule will only be applied to team members with the selected Training record on their employee profile. Read more at Managing Training Records.
Does this apply to a specific date	If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above.
Apply pay rule to unscheduled shifts	Defines how the pay rule interacts with scheduled and unscheduled shifts: If set to unscheduled, this rule will only trigger for unscheduled shifts. If set to scheduled, this rule will only trigger on scheduled shifts. If set to both, it will trigger on all shifts provided other conditions are met.
Pay portion rule	Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift. Deputy recommends using the Exact Hours option in most cases.
Rate type	Categorizes the pay rule as Overtime, Ordinary, Penalty or Non-Payable time. These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).
Rate tag	A custom value that can be applied to the timesheets. Deputy recommends only using this if advised by your implementation consultant.
Pay once per day	If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day.
Clock in and out requirements	For this rule to apply, the team member must clock in and clock out within the defined periods. By default this is midnight to midnight (ie. any time is allowed.)
Apply this pay rule for custom timesheet fields	With this, the rule will only apply if particular values are selected in the custom timesheet field questions. Note that only List and Boolean questions are available. Read more at Creating custom timesheet fields for shift questions.
Apply this pay rule when shift custom fields	This rule will only apply if particular values are selected in the custom shift fields in the schedule. Note that only List and Boolean questions are available. Read more at: Creating custom shift fields
Custom Employee Fields	This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position). Note that only List and Boolean fields are available. (Available to customers on most Deputy plans). Read more about setting up custom fields for team members.