When System Administrators or Location Managers view the team member list on the Schedule tab, they can see total wage costs attributed to each team member (assuming a pay rate has been entered in Deputy) for the selected schedule period, as shown below:
This wage cost is the sum of the wages for each shift each team member has been scheduled for in the selected schedule period. This cost in the Schedule will update real time as the days progress so that shifts that were worked will be updated with the actual timesheet hours and cost as opposed to what was scheduled.
Let's look at some examples:
Future shifts in the schedule, not worked and no timesheets approved
In this example, you can see Cleo Simpson has been scheduled in the future for 2 x 7.5 hour shifts at $25 per hour. Each shift will cost $187.50 and the total wage cost of 2x $187.50 = $375 as is shown in the team member list on the left-hand side of the Schedule tab.
Current week, some shifts worked and timesheets approved but some future shifts are still scheduled
In this example, Ben was scheduled for 2 x 7.5 hour shifts at $28 per hour plus 1 x 7.5 hour Saturday shift at $35 per hour for a shift total cost of $682.50. However. we can see that the total wage cost shown in the team member list on the left-hand side actually shows a higher cost for the period at $738.50. So what has happened?
If we review the LOCKED shifts on the schedule that indicate they have a timesheet associated with them (therefore have been worked) we can see that while Ben was scheduled to start at 9am he actually started at 8am on both Wednesday and Thursday. This increases the shift cost on these days to:
2 x 8.5 hour shifts at $28 per hour = $476 plus the scheduled shift on Saturday that is still to be worked of $262.50.
$476 + $262.50 = $738.50 which matches the current total shown in the team member list on the Schedule.
In summary, total shift costs shown in the team member list are the sum of the cost of future scheduled shifts but once a shift is worked and the timesheet is approved then the cost of the shift will automatically update the total in the team member list on the schedule to account for actual worked hours in those timesheets.
Note: a shift that is "in progress" and the timesheet is "submitted" but not yet approved will not contribute any costs to the wage cost value shown in the team member list until the timesheet is approved.