- Before you start
- Creating a job listing
- Publishing a job listing
- Sharing a job listing
- Manage job listings on job boards
- Reviewing your listings
- Duplicate a listing
- Edit a listing
- Archive a listing
Before you start
Please read Introduction to Hire for information on how to set up Hire for your organisation.
Ensure you are logged into the Deputy website as a user with System Administrators or Advisor access.
Note: There are some sample job listings and applicants pre-populated your Deputy HR account to demonstrate how it works - don't forget to delete these before sharing your Careers page publicly.
Creating a job listing
1. In Hire, select Job listings from the left-hand side list and click on Create listing. Can't see the left-hand side menu?
2. Complete the fields you need to create the job listing including:
- Job title
- Select the main Location in Deputy where the new hire will be working
- Select whether the role will be Full time, Part time, or Casual
- The number of years of experience you would like them to have. Alternatively, you can select the Experience not required check box.
- Select your desired currency and whether you want to advertise the pay as an exact amount or a pay range. You can also select whether to display the pay amount as per hour or per year and whether you want the check box to hide this pay detail on the public job listing when it's published
- Enter the job description, using the tools to format the text if required.
Alternatively, you can automatically generate a job description using our AI-powered job description tool. After completing the job title, location and job type field click on Generate job description in the Description field of the job listing and a job description will be produced within seconds.
Once the AI-generated job description has been produced, please review the text to check it is suitable for your job listing and amend or add further information as required.
If you need to complete the job listing another time you can click on Save draft.
3. Once you have entered the job listing details you can review the Application and Candidate Video Questions.
Application Questions
The screening questions presented are the up to eight default questions that are configured for your organisation under Settings.
You can click Create to add a new question if you need to add something relevant to this particular role. If you click on the down arrow to expand any question you can click on the trash can icon to delete the question. Note: this will only delete the question from this current job listing. The default questions in Settings will remain the same.
Candidate video question
You will see up to six default candidate video questions that have been set up for your organisation.
Select ONE of these questions for the applicant to be presented with for this job listing. (You must select a video response question to be able to publish the job listing)
The question that is highlighted in green is the question you have selected.
You can tick a box to make it mandatory that the applicant submits a video response or leave it unchecked if you do not wish to make a response mandatory.
Publishing a job listing
Once you have completed your job listing you are ready to click Publish. This will allow the job listing to appear on your Careers page. If the button is greyed out then it means you have not completed a mandatory field, please go back and check each field in the listing.
Your job has now been published on your Careers page and you will be shown a read-only version of your job listing where you can view:
- Who published the job listing and when
- How many applicants have submitted a response
- Which job boards the job listing has been published on
You can also click on Edit on the top right-hand side of the screen to make changes to the job listing.
You can also click on the ... icon to:
You can also click on Share to share the job listing by:
- copying the URL
- posting on Facebook, Linked In, X
Sharing a job listing
Once your job listing has been published you can click on Share to share the job listing by:
- copying the URL
- posting on Facebook, Linked In, X
You can also share your complete Careers page at any time on your social accounts or even print a QR code or poster.
Manage job listings on job boards
Once you click Publish on a job listing it will automatically be published live on your Careers page, however, you can also publish job listings to your connected job boards such as Indeed or SEEK.
The job boards section at the top right-hand side of the page will display which job boards this job listing has been published on. In the example below the Deputy logo shows in the Job Boards section as the job is only currently listed on the Careers page.
Click on Manage to manage this job listing on a job board.
The job boards page shows which job board the listing is currently published to and other job boards you could publish the listing to once you have connected your Deputy account.
For more information on connecting and publishing to other job boards please read:
The example below shows a job listing that has been published to Careers, Indeed and SEEK.
Reviewing your listings
You can review all of your listings on the Job listings page.
You can display job listings from all Locations or select the check box to display only job listings for selected Locations.
You can also filter the results by whether they are:
- Published or in Draft
- For Full Time, Casual or Part time positions.
If you see a number next to the PUBLISHED label in the Status column then this number represents the number of job boards the job listing has been published to.
If there is no number next to the word Published that means the job has only been published on your Careers page.
You can hover over the published label in the Status column to see which job boards the job listing has been published to.
You can also click on Archived on the top right-hand side of the screen to view archived jobs.
If you would like to preview what a job listing looks like to your public audience you can click on the three dots next to your published job listing and click View live listing.
Duplicate a listing
If you would like to duplicate an existing job listing you can click on the three dots next to your published job listing and click Duplicate.
Edit a listing
If you would like to edit an existing job listing you can click on the three dots next to your published job listing and click Edit.
You will then be able to edit the fields in the job listing in the same way as when it was created. When you are done click Publish to publish the changes.
Note: if the job has already been published to SEEK and you want to make changes to the job listing that appears on SEEK please read Updating a job listing already published to SEEK.
Archive a listing
If you would like to archive an existing you can click on the three dots next to your published job listing and click Archive.
This will remove the job listing from your public careers page but applicants who have already applied to the job will remain in your Applicants list.
Archiving a job listing in Hire will also remove it from external job boards.
You can review your archived job listings by clicking on Archived on the top right of the Job listings page.