Before you start

Please read Introduction to Hire for information on how to set up Hire for your organisation.

Ensure you are logged into the Deputy website as a user with System Administrators or Advisor access.

Note: There are some sample job listings and applicants pre-populated your Deputy HR account to demonstrate how it works - don't forget to delete these before sharing your Careers page publicly.

Creating a job listing

1. In Hire, select Job listings from the left-hand side list and click on Create listing. Can't see the left-hand side menu?

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2. Complete the fields you need to create the job listing including:

Job title
Select the main Location in Deputy where the new hire will be working
Select whether the role will be Full time, Part time, or Casual
The number of years of experience you would like them to have. Alternatively, you can select the Experience not required check box.
Select your desired currency and whether you want to advertise the pay as an exact amount or a pay range. You can also select whether to display the pay amount as per hour or per year and whether you want the check box to hide this pay detail on the public job listing when it's published
Enter the job description, using the tools to format the text if required.

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Alternatively, you can automatically generate a job description using our AI-powered job description tool. After completing the job title, location and job type field click on Generate job description in the Description field of the job listing and a job description will be produced within seconds.

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Once the AI-generated job description has been produced, please review the text to check it is suitable for your job listing and amend or add further information as required.

If you need to complete the job listing another time you can click on Save draft.

3. Once you have entered the job listing details you can review the Application and Candidate Video Questions.

Application Questions

The screening questions presented are the up to eight default questions that are configured for your organisation under Settings.

You can click Create to add a new question if you need to add something relevant to this particular role. If you click on the down arrow to expand any question you can click on the trash can icon to delete the question. Note: this will only delete the question from this current job listing. The default questions in Settings will remain the same.

Candidate Video question

You will see up to six default candidate video questions that have been set up for your organisation.

You may select ONE of these questions for the applicant to be presented with for this job listing.

The question that is highlighted in green is the question you have selected.

You can tick a box to make it mandatory that the applicant submits a video response or leave it unchecked if you do not wish to make a response mandatory.

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Publishing a job listing

Once you have completed your job listing you are ready to click Publish. This will allow the job listing to appear on your Careers page. If the button is greyed out then it means you have not completed a mandatory field, please go back and check each field in the listing.

If you also select to publish the job listing to your Indeed account (if connected) you will be asked to select whether you want applicants to apply via Indeed or Deputy.

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Sharing a job listing

Once your job listing has been published you will be offered the chance to share a link to Facebook, LinkedIn or X. There is another chance to publish with Indeed if you did not already and are connected to Indeed.

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You can also share your complete Careers page at any time on your social accounts or even print a QR code or poster.

Reviewing your listings

You can review all of your listings on the Job listings page.

You can display job listings from all Locations or select the check box to display only job listings for selected Locations.

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You can also filter the results by whether they are:

Published or in Draft
For Full Time, Casual or Part time positions.

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Click on Archived on the top right of the screen to view archived jobs.

If you would like to preview what a job listing looks like to your public audience you can click on the three dots next to your published job listing and click View live listing.

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Duplicate a listing

If you would like to duplicate an existing job listing you can click on the three dots next to your published job listing and click Duplicate.

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Edit a listing

If you would like to edit an existing job listing you can click on the three dots next to your published job listing and click Edit.

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Archive a listing

If you would like to archive an existing you can click on the three dots next to your published job listing and click Archive.

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This will remove the job listing from your public careers page but applicants who have already applied to the job will remain in your Applicants list.

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You can review your achieved job listings by clicking on Archived on the top right of the Job listings page.