This article is for Enterprise only. If you are using Deputy Premium, check out our article on how to Manage Public Holidays.
Public Holidays are used to pay employees applicable holiday rates as outlined in their Employment term. The Public Holidays that you create will also show on the scheduling page.
To manage your Public Holidays, select the Enterprise tab and click on Public Holidays.
Viewing and editing a Public Holiday
View (magnifying glass icon) allows you to see the details of a Public Holiday.
Edit (pencil and pad icon) allows you to immediately edit a Public Holiday.
In view, you can:
- View the holiday details (select Comments or Info from the menu on the left to view comments more details about who created or modified the holiday)
- Add a new Public Holiday
- Edit the current holiday
- Duplicate the holiday (this can make it easier to add multiple holidays if they're similar in type, but may possess one slight difference such as the day of the year.)
- Delete the holiday entry
- Add a comment (adding a comment maybe helpful if there are additional details that you would like to add to the holiday)
Exporting Public Holidays (PDF & CSV)
For reporting purposes, you have the option of exporting Public Holidays to PDF or CSV (bottom right of screen). By default, all Public Holidays will export but you can filter to more specific holidays by adding a keyword search.
Creating a New Public Holiday
You should see a list of Public Holidays that already exist in Deputy. If you need a Public Holiday that is not on this list, you can make a new one.
1. Click New Public Holiday.
A new public holiday template is opened and you will see the parameters that need to be completed to create a Public Holiday.
Here is where you can name the Public Holiday.
For this example, we will create a holiday for New Year's Day.
You can select the day, month, and year of the upcoming Public Holiday. This may or may not be the same date each year moving forward, depending on how the holiday occurs. For instance, New Year's Day occurs on January 1st every year* but Labor Day in some states in Australia is always observed on the first Monday in October.
*Note: Even for public holidays where the holiday falls on a regular date in the year, some regions may actually observe the public holiday on a weekday where the original public holiday date falls on a Saturday or Sunday. Check your local region's public holiday dates and edit the public holiday dates in Deputy as required.
Generally, annual holidays can occur in 2 ways:
- Date specific
- Day specific
Select the date the public holiday falls on and select the start and end time or tick the All Day box.
Repeat Occurrences (Date Specific)
For date-specific holidays where the holiday will fall on the same date year after year, you can schedule repeat occurrences. To establish yearly holidays, select Yearly under Repeats and Never under Ends.
Repeat Occurrences (Day Specific)
For day specific holidays, the holiday will occur yearly but based on a day of the month rather than a date. There are 2 ways to create day specifics holidays in Deputy.
- A holiday that occurs every 52 weeks
- A holiday that occurs every 12 months
The 52 week and the 12 month cycle result in the same holiday day as shown in the example of Labour day on the 1st Monday in October.
Public Holiday Department Selection
Deputy allows you to select if a holiday is relevant only to some or all departments in your organization.
Some companies have offices across the globe where only certain holidays are observed.
Note: If you do not select any departments, the holiday will apply to all locations and departments in the company. By selecting one or more departments, the holiday will only apply to those selected.
In this example, only one department is in a state that observes the public holiday.
Saving your Holiday
When you’re finished creating a holiday, click Save This Public Holiday at the top of the page or get started adding another holiday by choosing Save and Next to start creating a new holiday or Save and Duplicate to start creating a new holidays based on the parameters you have already entered for the current holiday.
Duplicating a Public Holiday
You can create public holidays for the future that may be identical in all other aspects but occur on a different day each year. By duplicating the public holiday, it’ll save time on editing a few details such as the date and title and retain the locations and other information within the public holiday.
In this example, we will use the Public Holiday that has been created for Labour Day in NSW ACT and SA to create a similar holiday for Victoria and Tasmania.
1. Go to Enterprise tab then select Public Holidays.
2. Select the magnifying glass to view existing public holiday you would like to duplicate.
3. Click Duplicate.
3. A new public holiday template will be displayed but the parameters will be copied over from the duplicated public holiday you selected from the list. Edit any details that differ for the new public holiday such as title, date or the departments it applies to.
4. Once you’re happy with the changes you’ve made, click Save This Public Holiday.
5. Once saved, you’ll see the original public holiday that you duplicated from and the new duplicated public holiday.