| Note: From October 1st, 2025, we introduced new plans that better reflect how our customers use Deputy: Lite, Core, and Pro. If you're an existing customer, look out for an email with all the details you’ll need. Learn more about the new plans and what this change means for you. |
It is a common business requirement, particularly for part time employees, that overtime rates should be applied for any time worked in excess of an employee’s regular working hours.
Using the Pay Overtime checkbox for part-time staff
To ensure overtime is calculated and paid in excess of a team member's regular working hours, first set up the team member's regular working hours or total hours per period.
Select the checkbox: Pay overtime if they work more than the expected hours for this work period. Remember to click Save before you close the team member's profile.
Important note: this checkbox is available for the following pay rates:
- Australian part time industry awards
- The Hourly + Overtime pay rates
- Any pay rate in any region that is available through the Pay Rate Builder
How does this work?
If the checkbox is selected, the 'Total hours per work period' figure will become the new threshold of overtime hours for the work period.
How does this need to be configured in pay rate builder?
If the checkbox is ticked in the employee's profile, the number of hours will be used as the threshold for any Period Overtime rules, as long as that rule is using the shared setting for overtime as below.
If the pay rule is set with its own value, this will take precedence over the shared setting rule. If the pay rate has no period overtime rule, these settings will have no effect.
How does the Pay Period affect overtime calculations?
In Enterprise accounts, the Pay Period is used as the calculation starting point.
Note that Pay Rate Builder supports Weekly, Two Weekly, Four Weekly and Monthly pay periods.
In these cases, if the overtime threshold checkbox is ticked, this threshold will be used instead of the default.
Example:
In the below setup, the team member has a Fortnightly (Two Week) pay period. With the overtime threshold checked, this will trigger as 60 hours over two weeks, even though the work period is one week. It is recommended to align pay periods and work periods where possible.