This guide outlines things to keep in mind when you are using Deputy and inputting and reviewing the time and attendance information of your employees under the [MA000003] Fast Food Industry Award (FFIA). You can find the FFIA here: http://awardviewer.fwo.gov.au/award/show/MA000003.

Refer to the allowances section of your awards pay guide here: https://www.fairwork.gov.au/pay-and-wages/minimum-wages/pay-guides

While Deputy’s Pay Rule Engine, including this award, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.

In Deputy, you will need to make a number of selections and input various information. Initially one of the first things you will see are the ‘sectors’ for the award for Full-Time, Part-Time and Casual employees.

Important things to note before using this Award

If you do not see a pay rule listed in the tables below, then it is not included in the Deputy Premium platform at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
Ordinary Hours - No Averaging: Some modern awards allow ordinary hours to be arranged in multiple ways, including averaging hours over several days, weeks or roster cycles. Deputy Premium does not currently accommodate these options.
Penalty Rates in Full Hour Increments Only: Deputy does not pro-rate penalty rates for partial hours worked. Penalty rates are applied to timesheets in full hour increments only.
Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
Casual Loading: If your employee is entitled to a casual loading, you must include that in the employee's base hourly rate in order for the pay rules to function properly. Deputy does not automatically include a casual loading.
Leave Loading: If your employee is entitled to annual leave loading, you must manually add this to your employees timesheet as Deputy does not automatically include this loading.

FFIA interpretation

Level 2-3

Full Time
Part Time
Casual

Level 1 Full Time

Automated Pay Conditions

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	Base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 10pm-12am	1.10x	Triggers when worked between 10pm-12am
M-F 12am-6am	1.15x	Triggers when worked between 12am-6am
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.25x	Triggers on a Sunday when no other condition is met
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount

TOP

Level 1 Part Time

Automated Pay Conditions

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	Base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 10pm-12am	1.10x	Triggers between 10pm-12am
M-F 12am-6am	1.15x	Triggers between 12am-6am
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.25x	Triggers on a Sunday when no other condition is met
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.25x	Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.25x	Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2.25x	Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

TOP

Level 1 Casual

Automated Pay Conditions

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	Base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 10pm-12am	1.0802x	Triggers between 10pm-12am
M-F 12am-6am	1.12x	Triggers between 12am-6am
Sat	1.2003x	Triggers on a Saturday when no other condition is met
Sun	1.2003x	Triggers on a Sunday when no other condition is met
M-Sat Daily OT - First 2 Hours	1.4002x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	1.8x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	1.8x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.4002x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.0003x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.2003x	Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT	2.2003x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.2003x	Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.2003x	Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2.0003x	Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

TOP

Level 2-3 Full Time

Automated Pay Conditions

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	Base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 10pm-12am	1.10x	Triggers between 10pm-12am
M-F 12am-6am	1.15x	Triggers between 12am-6am
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.50x	Triggers on a Sunday when no other condition is met
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Less Than 8 Hour Break After Sleepover	2x	Triggers when a shift is worked after less than 8 hours between the previous shift when that shift was a sleepover shift
Less Than 10 Hour Break	2x	Triggers when a shift is worked after less than 10 hours between the previous shift when that shift included overtime
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 4 hours in length for the value of (4- the shift length)
Sat Minimum Shift Engagement	2x	Triggers on a Sat when a shift is < 4 hours in length for the value of (4- the shift length)
Sun Minimum Shift Engagement	2x	Triggers on a Sun when a shift is < 4 hours in length for the value of (4- the shift length)
PH Minimum Shift Engagement	2.5x	Triggers on a PH when a shift is < 4 hours in length for the value of (4- the shift length)

TOP

Level 2-3 Part Time

Automated Pay Conditions

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	Base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 10pm-12am	1.10x	Triggers between 10pm-12am
M-F 12am-6am	1.15x	Triggers between 12am-6am
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.50x	Triggers on a Sunday when no other condition is met
M-Sat Daily OT - First 2 Hours	1.5x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	2x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	2x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.5x	Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT	2.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.25x	Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.50x	Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2.25x	Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

TOP

Level 2-3 Casual

Automated Pay Conditions

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	Base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 10pm-12am	1.08x	Triggers between 10pm-12am
M-F 12am-6am	1.12x	Triggers between 12am-6am
Sat	1.2003x	Triggers on a Saturday when no other condition is met
Sun	1.40x	Triggers on a Sunday when no other condition is met
M-Sat Daily OT - First 2 Hours	1.4x	Triggers after 11 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
M-Sat Daily OT - After 2 Hours	1.8x	Triggers after 13 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri, Sat
Sun Daily OT	1.8x	Triggers after 11 hours of worked time on a single day on Sun
M-Sat Weekly OT - First 2 Hours	1.4x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-Sat Weekly OT - After 2 Hours	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri, Sat Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sun Weekly OT	1.8x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sun Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.2x	Triggers after 11 hours of worked time on a single day on a PH
PH Weekly OT	2.2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a PH Does not contribute more than 11 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.20x	Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.20x	Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2x	Triggers on a PH when a shift is < 3 hours in length for the value of (3- the shift length)

TOP

Allowances - Not Automated

CAS/PT - Laundry Allowance
Cold Work Allowance
Cold Work Allowance (Below 0)
Delivery Drivers - Vehicle Allowance
District Allowance - Broken Hill
FT - Laundry Allowance
Meal Allowance
Meal Allowance (Exceeding 4 Hours)
Non Delivery Drivers - Vehicle Allowance

Set your allowances

If you wish to add the allowances into the export, please follow the below instructions;

Approve the timesheet, then 'unapprove' the pay item per the picture below.

Screen_Shot_2019-01-23_at_1.36.01_pm.png

Add in the shift loading and number of units/hours.

Approve the pay.

Conditions that have not been included

Who is affected?	What should happen?	Can this done in Deputy?
All Employees	Higher duties - If an employee works at a higher classification, pay the higher rate	This can be done in Premium through Pay by Area.
Part time Employees	Overtime should be calculating at the employee's "Ordinary Hours" per week, rather than at 38 hours	This can be done in Enterprise.
All Employees	Automated Allowances	This can be done in Enterprise.

Important things to note before using this Award

FFIA interpretation

Level 1

Level 2-3

Level 1 Full Time

Level 1 Part Time

Level 1 Casual

Level 2-3 Full Time

Level 2-3 Part Time

Level 2-3 Casual

Allowances - Not Automated

Set your allowances

Conditions that have not been included

Related articles