This guide outlines key information to keep in mind when you are using Deputy and inputting and reviewing the time and attendance of your employees under the [MA000009] Hospitality Industry General Award (HIGA). You can find the HIGA here: http://awardviewer.fwo.gov.au/award/show/MA000009

Refer to the allowances section of your awards pay guide here: https://www.fairwork.gov.au/pay-and-wages/minimum-wages/pay-guides

While Deputy’s Pay Rule Engine, including this award, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.

HIGA Interpretation

Full Time & Part Time
Casual

Important things to note before using this Award

If you do not see a pay rule listed in the tables below, then it is not included in the Deputy Premium platform at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
Delayed Meal break - This pay rate will not apply during overtime. If an employee is in overtime and entitled to the delayed meal break penalty you will need to manually adjust their pay to include both.
Ordinary Hours - No Averaging: Some modern awards allow ordinary hours to be arranged in multiple ways, including averaging hours over several days, weeks or roster cycles. Deputy Premium does not currently accommodate these options.
Overtime: Deputy considers weekly overtime to be time worked over 38 hours in a single workweek. Deputy does not average hours over a multi-week or multi-roster period. Start of Week is defined by Location Week Start or Agreed Hours Work Period in Deputy settings. Threshold can be modified by Agreed Hours total amount.
Penalty Rates in Full Hour Increments Only: Deputy does not pro-rate penalty rates for partial hours worked. Penalty rates are applied to timesheets in full hour increments only.
Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
Casual Loading: If your employee is entitled to a casual loading, you must include that in the employee's base hourly rate in order for the pay rules to function properly. Deputy does not automatically include a casual loading.
Leave Loading: If your employee is entitled to annual leave loading, you must manually add this to your employees timesheet as Deputy does not automatically include this loading.
Time and attendance only customers: Please note that if you do not use Deputy for rostering purposes, this award will not function properly. Specifically, this award contains pay rates for working on a rostered day off. If an employee logs time in Deputy on a day they were not rostered, this pay rate will be reported on the employee's timesheet as working on a rostered day off, which may incur premium pay or a minimum shift payment. We encourage customers who intend to use this award to upgrade to Deputy Premium which includes employee rostering. If you have any questions, do not hesitate to reach out to support@deputy.com.

Full Time and Part Time

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Trigger In Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 7pm-12am	Base Rate + $2.72 per hour or part of an hour	Triggers on ordinary time between the hours of 7:00pm and 12:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
M-F 12am-7am	Base Rate + $4.08 per hour or part of an hour	Triggers on ordinary time between the hours of 12:00am and 7:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.50x	Triggers on a Sunday when no other condition is met
M-F Daily OT - First 2 hours	1.50x	Triggers after 11.5 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
M-F Daily OT - After 2 hours	2.00x	Triggers after 13.5 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
Sat-Sun Daily OT	2.00x	Triggers after 11.5 hours of worked time on a single day on Sat and Sun
M-F Weekly OT - First 2 hours	1.50x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Weekly OT - After 2 hours	2.00x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sat-Sun Weekly OT	2.00x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sat & Sun Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.25x	Triggers after 11.5 hours of worked time on a single day on a PH
PH Weekly OT	2.25x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Delayed Meal Break	1.50x	Triggers on M-F when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sat Delayed Meal Break	1.75x	Triggers on Sat when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sun Delayed Meal Break	2.00x	Triggers on Sun when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
PH Delayed Meal Break	2.75x	Triggers on a Public Holiday when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Christmas - Sat	1.25x	Triggers on Christmas when it falls on a Sat
Christmas - Sun	1.25x	Triggers on Christmas when it falls on a Sun
Work on RDO	2.00x	Triggers when an unscheduled shift is worked
Working on RDO Minimum Shift Engagement	2.00x	Triggers on a RDO when a shift is < 4 hours in length for the value of (4- the shift length)
Shift Split Allowance - 2-3h Split	$3.41 per day	Triggers when there are two timesheets on a single day and the gap between the timesheets is between 2-3 hours.
Split Shift Allowance - +3 hours Split	$5.16 per day	Triggers when there are two timesheets on a single day and the gap between the timesheets is between greater than 3 hours.

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Casual

Note: Deputy does not apply a separate 25% casual loading to the customer nominated base rate of pay for causal employees. Customers will need to ensure when setting up an employee profile they incorporate the relevant 25% casual loading to each casual employee's base hourly rate in Deputy. The 1.0x multiplier below is equivalent to the customer nominated base rate, which customers must ensure already includes the required casual loading.

Automated Pay Conditions

Pay Rule Name	Multiplier of Base Rate of Pay	When Does This Trigger In Deputy?
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 7pm-12am	Base Rate + $2.72 per hour or part of an hour	Triggers on ordinary time between the hours of 7:00pm and 12:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
M-F 12am-7am	Base Rate + $4.08 per hour or part of an hour	Triggers on ordinary time between the hours of 12:00am and 7:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
Sat	1.20x	Triggers on a Saturday when no other condition is met
Sun	1.40x	Triggers on a Sunday when no other condition is met
M-F Daily OT - First 2 hours	1.20x	Triggers after 12 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
M-F Daily OT - After 2 hours	1.60x	Triggers after 14 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
Sat-Sun Daily OT	1.60x	Triggers after 12 hours of worked time on a single day on Sat and Sun
M-F Weekly OT - First 2 hours	1.20x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri Does not contribute more than 12 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Weekly OT - After 2 hours	1.60x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri Does not contribute more than 14 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sat-Sun Weekly OT	1.60x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sat & Sun Does not contribute more than 12 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.00x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.00x	Triggers after 12 hours of worked time on a single day on a PH
PH Weekly OT	2.00x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 14 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Delayed Meal Break	1.40x	Triggers on M-F when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sat Delayed Meal Break	1.60x	Triggers on Sat when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sun Delayed Meal Break	1.80x	Triggers on Sun when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
PH Delayed Meal Break	2.40x	Triggers on a Public Holiday when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
M-F Minimum Shift Engagement	1.00x	Triggers on a M-F when a shift is < 2 hours in length for the value of (2- the shift length)
Sat Minimum Shift Engagement	1.20x	Triggers on a Sat when a shift is < 2 hours in length for the value of (2- the shift length)
Sun Minimum Shift Engagement	1.40x	Triggers on a Sun when a shift is < 2 hours in length for the value of (2- the shift length)
PH Minimum Shift Engagement	2.00x	Triggers on a PH when a shift is < 4 hours in length for the value of (4- the shift length)

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Allowances - Not Automated

Broken Shift allowace - loaded rate employees
FT - First Aid Allowance
CAS/PT - First Aid Allowance
FT - Fork Lift Driver Allowance
Fork-lift Driver Allowance - PT/CAS - employed prior 23/01/20 all-purpose
Fork-lift Driver Allowance - PT/CAS - employed prior 23/01/20 not all-purp
Fork-lift Driver Allowance - PT/CAS - not employed prior to 23/01/20
FT - Catering Employees - Laundry Allowance
CAS/PT - Catering Employees - Laundry Allowance
Motel Employees - Laundry Allowance
Meal Allowance
Overnight Stay Allowance
Supervisor Allowance (0-5 Employees)
Supervisor Allowance (6-10 Employees)
Supervisor Allowance (11-20 Employees)
Supervisor Allowance (20+ Employees)
Cooks - Tool Allowance
Airport Catering - Travel Allowance
Vehicle Allowance
Higher Duties
Public holiday - additional day off or annual leave

Set Your Allowances

If you need to add the allowances into the export please follow the below instructions;

Approve the timesheet, then 'unapprove' the pay item as per the picture below:

Screen_Shot_2019-01-23_at_1.36.01_pm.png

Add in the shift loading and number of units/hours.

Approve the pay.

Conditions that have not been included

Who is affected?	What should happen?	Can this be done in Deputy?
All employees	Higher Duties: If an employee works at a higher classification, pay the higher rate	This can be done in Premium through Pay by Area
Part Time Employees	Overtime should be calculating at the employee’s “Ordinary Hours” per week, rather than at 38 hours.	This can be done in Enterprise
All employees	Automated Allowances	This can be done in Enterprise