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This guide is your go-to for understanding how Deputy has interpreted the [MA000009] Hospitality Industry General Award.

We've built these rules based on the weekly interpretation from Fair Work.
http://awardviewer.fwo.gov.au/award/show/MA000009

Refer to your award pay guide for pay rates and allowances: https://www.fairwork.gov.au/pay-and-wages/minimum-wages/pay-guides

Deputy's pay engine is super helpful, but it's not legal or payroll advice. You're still responsible for paying your staff correctly. Please review our Product Specific Terms for more information about your compliance responsibilities.

Important things to note before using this Award

These are Deputy's default pay rules. To customise them, use the Pay Rate Builder.
Averaging of Ordinary hours: Deputy cannot handle averaging ordinary hours over multiple periods.
Leave Loading: Manually add annual leave loading to timesheets, as Deputy won't include this automatically.
Higher Duties: This is done through Pay by Area.
Part Time employees default to 38 hours a week. To customise this, use Regular Working Hours.
Delayed Meal break - This pay rate will not apply during overtime. If an employee is in overtime and entitled to the delayed meal break penalty you will need to manually adjust their pay to include both.
Overtime: Deputy considers weekly overtime to be time worked over 38 hours in a single workweek. Deputy does not average hours over a multi-week or multi-roster period. Start of Week is defined by Location Week Start or Agreed Hours Work Period in Deputy settings. Threshold can be modified by Agreed Hours total amount.
Penalty Rates in Full Hour Increments Only: Deputy does not pro-rate penalty rates for partial hours worked. Penalty rates are applied to timesheets in full hour increments only.
Loaded Rates: This award permits employers to pay certain employees a loaded rate (a percentage above the ordinary rate) in satisfaction of certain entitlements such as overtime, penalty rates, and some allowances. Deputy does not currently accommodate loaded rates.
Overnight Stay Penalty Rates: Deputy does not currently automate penalty rates for overnight stays. If your employee(s) stay overnight, please manually apply any overnight stay penalty rates to your employee's pay.
Time and attendance only customers: Please note that if you do not use Deputy for rostering purposes, this award will not function properly. Specifically, this award contains pay rates for working on a rostered day off. If an employee logs time in Deputy on a day they were not rostered, this pay rate will be reported on the employee's timesheet as working on a rostered day off, which may incur premium pay or a minimum shift payment. We encourage customers who intend to use this award to upgrade to Deputy Premium which includes employee rostering. If you have any questions, do not hesitate to reach out to support@deputy.com.

There are 3 sectors for this award

Full Time

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 7pm-12am	Base Rate + $2.81 per hour or part of an hour	Triggers on ordinary time between the hours of 7:00pm and 12:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
M-F 12am-7am	Base Rate + $4.22 per hour or part of an hour	Triggers on ordinary time between the hours of 12:00am and 7:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.5x	Triggers on a Sunday when no other condition is met
M-F Daily OT - First 2 hours	1.5x	Triggers after 11.5 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
M-F Daily OT - After 2 hours	2x	Triggers after 13.5 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
Sat-Sun Daily OT	2x	Triggers after 11.5 hours of worked time on a single day on Sat and Sun
M-F Weekly OT - First 2 hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Weekly OT - After 2 hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sat-Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sat & Sun Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.25x	Triggers after 11.5 hours of worked time on a single day on a PH
PH Weekly OT	2.25x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Delayed Meal Break	1.5x	Triggers on M-F when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sat Delayed Meal Break	1.75x	Triggers on Sat when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sun Delayed Meal Break	2x	Triggers on Sun when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
PH Delayed Meal Break	2.75x	Triggers on a Public Holiday when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Christmas - Sat	1.25x	Triggers on Christmas when it falls on a Sat
Christmas - Sun	1.25x	Triggers on Christmas when it falls on a Sun
Work on RDO	2x	Triggers when an unscheduled shift is worked
PH Minimum Shift Engagement	2.25x	Triggers on a PH when a shift is < 4 hours in length for the value of (4- the shift length)
Working on RDO Minimum Shift Engagement	2x	Triggers on a RDO when a shift is < 4 hours in length for the value of (4- the shift length)
Shift Split Allowance - 2-3h Split	$3.53 per day	Triggers when there are two timesheets on a single day and the gap between the timesheets is between 2-3 hours.
Split Shift Allowance - +3 hours Split	$5.34 per day	Triggers when there are two timesheets on a single day and the gap between the timesheets is between greater than 3 hours

Part Time

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 7pm-12am	Base Rate + $2.81 per hour or part of an hour	Triggers on ordinary time between the hours of 7:00pm and 12:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
M-F 12am-7am	Base Rate + $4.22 per hour or part of an hour	Triggers on ordinary time between the hours of 12:00am and 7:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
Sat	1.25x	Triggers on a Saturday when no other condition is met
Sun	1.5x	Triggers on a Sunday when no other condition is met
M-F Daily OT - First 2 hours	1.5x	Triggers after 11.5 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
M-F Daily OT - After 2 hours	2x	Triggers after 13.5 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
Sat-Sun Daily OT	2x	Triggers after 11.5 hours of worked time on a single day on Sat and Sun
M-F Weekly OT - First 2 hours	1.5x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Weekly OT - After 2 hours	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sat-Sun Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sat & Sun Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2.25x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2.25x	Triggers after 11.5 hours of worked time on a single day on a PH
PH Weekly OT	2.25x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 11.5 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Delayed Meal Break	1.5x	Triggers on M-F when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sat Delayed Meal Break	1.75x	Triggers on Sat when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sun Delayed Meal Break	2x	Triggers on Sun when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
PH Delayed Meal Break	2.75x	Triggers on a Public Holiday when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Christmas - Sat	1.25x	Triggers on Christmas when it falls on a Sat
Christmas - Sun	1.25x	Triggers on Christmas when it falls on a Sun
Work on RDO	2x	Triggers when an unscheduled shift is worked
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 3 hours in length for the value of (3- the shift length)
Sat Minimum Shift Engagement	1.25x	Triggers on a Sat when a shift is < 3 hours in length for the value of (3- the shift length)
Sun Minimum Shift Engagement	1.5x	Triggers on a Sun when a shift is < 3 hours in length for the value of (3- the shift length)
PH Minimum Shift Engagement	2.25x	Triggers on a PH when a shift is < 4 hours in length for the value of (4- the shift length)
Working on RDO Minimum Shift Engagement	2x	Triggers on a RDO when a shift is < 4 hours in length for the value of (4- the shift length)
Shift Split Allowance - 2-3h Split	$3.53 per day	Triggers when there are two timesheets on a single day and the gap between the timesheets is between 2-3 hours.
Split Shift Allowance - +3 hours Split	$5.34 per day	Triggers when there are two timesheets on a single day and the gap between the timesheets is between greater than 3 hours

Casual

Pay Condition Name	Value	Trigger Condition
M-F Ordinary	base hourly rate specified by customer	Triggers on a M-F when no other condition is met
M-F 7pm-12am	Base Rate + $2.81 per hour or part of an hour	Triggers on ordinary time between the hours of 7:00pm and 12:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
M-F 12am-7am	Base Rate + $4.22 per hour or part of an hour	Triggers on ordinary time between the hours of 12:00am and 7:00am M-F. Pays full units (rounds up to a full hour). Does not apply during weekly overtime, daily overtime or delayed meal break
Sat	1.2x	Triggers on a Saturday when no other condition is met
Sun	1.4x	Triggers on a Sunday when no other condition is met
M-F Daily OT - First 2 hours	1.2x	Triggers after 12 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
M-F Daily OT - After 2 hours	1.6x	Triggers after 14 hours of worked time on a single day on Mon, Tue, Wed, Thu, Fri
Sat-Sun Daily OT	1.6x	Triggers after 12 hours of worked time on a single day on Sat and Sun
M-F Weekly OT - First 2 hours	1.2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Mon, Tue, Wed, Thu, Fri Does not contribute more than 12 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Weekly OT - After 2 hours	1.6x	Triggers after 38 hours of ordinary time is worked within a 7 day period after 2 hours of this condition has elapsed on Mon, Tue, Wed, Thu, Fri Does not contribute more than 14 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
Sat-Sun Weekly OT	1.6x	Triggers after 38 hours of ordinary time is worked within a 7 day period on Sat & Sun Does not contribute more than 12 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
PH	2x	Triggers on a public holiday (Public Holiday set via schedule)
PH Daily OT	2x	Triggers after 12 hours of worked time on a single day on a PH
PH Weekly OT	2x	Triggers after 38 hours of ordinary time is worked within a 7 day period on a Public Holiday Does not contribute more than 14 hours per day to the ordinary hours count Start of Week is defined by Location Week Start OR Agreed Hours Work Period Threshold can be modified by agreed hours total amount
M-F Delayed Meal Break	1.4x	Triggers on M-F when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sat Delayed Meal Break	1.6x	Triggers on Sat when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
Sun Delayed Meal Break	1.8x	Triggers on Sun when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
PH Delayed Meal Break	2.4x	Triggers on a Public Holiday when a meal break of at least 30 minutes is not taken in the first 6 hours of a shift, until a meal break is taken or the shift ends
M-F Minimum Shift Engagement	1x	Triggers on a M-F when a shift is < 2 hours in length for the value of (2- the shift length)
Sat Minimum Shift Engagement	1.2x	Triggers on a Sat when a shift is < 2 hours in length for the value of (2- the shift length)
Sun Minimum Shift Engagement	1.4x	Triggers on a Sun when a shift is < 2 hours in length for the value of (2- the shift length)
PH Minimum Shift Engagement	2x	Triggers on a PH when a shift is < 2 hours in length for the value of (2- the shift length)

Allowances - Not Automated

Broken Shift allowance - loaded rate employees
FT - First Aid Allowance
CAS/PT - First Aid Allowance
FT - Fork Lift Driver Allowance
Fork-lift Driver Allowance - PT/CAS - employed prior 23/01/20 all-purpose
Fork-lift Driver Allowance - PT/CAS - employed prior 23/01/20 not all-purp
Fork-lift Driver Allowance - PT/CAS - not employed prior to 23/01/20
FT - Catering Employees - Laundry Allowance
CAS/PT - Catering Employees - Laundry Allowance
Motel Employees - Laundry Allowance
Meal Allowance
Overnight Stay Allowance
Supervisor Allowance (0-5 Employees)
Supervisor Allowance (6-10 Employees)
Supervisor Allowance (11-20 Employees)
Supervisor Allowance (20+ Employees)
Cooks - Tool Allowance
Airport Catering - Travel Allowance
Vehicle Allowance
Higher Duties
Public holiday - additional day off or annual leave

Tool and Equipment, Special Clothing, Working Late, Working Early and Working away from usual place of work allowances can be configured by using the Pay Rate Builder. If you are not using the Pay Rate Builder, Deputy does not accomodate these allowances and they will need to be managed in your payroll system.

Set Your Allowances

If you need to add the allowances into the export please follow the below instructions;

Approve the timesheet, then 'unapprove' the pay item as per the picture below:

Screen_Shot_2019-01-23_at_1.36.01_pm.png

Add in the shift loading and number of units/hours.

Approve the pay.

Note: You can automate allowances in Pay Rate Builder.