|
Important notice Information provided by Deputy is intended for general guidance purposes only and is not a substitute for professional legal or financial advice. Deputy does not accept liability for actions taken based on this information. |
After setting up payroll in Deputy for the first time, one important task you will need to complete before you can run a pay run is to configure your Superannuation settings.
- About superannuation in Deputy Payroll
- Select your entity in Deputy
- Set the superannuation frequency
- Configure your Beam settings
- View your previously set up superannuation configuration
- Change your default superannuation fund or payment details
About superannuation in Deputy Payroll
Deputy Payroll uses Beam Super via our STP provider to manage superannuation payments. Before you can start a pay run in Deputy you will need to sign up for a Beam Super Clearing house, nominate a payment method for your superannuation payments and set a default superannuation fund in Beam.
Using Beam Super as your superannuation clearing house is not mandatory to use Deputy Payroll, however it is the only way to get digital SuperStream contributions processed directly from Deputy Payroll.
Please note, neither Deputy nor our STP provider provides financial product advice, nor recommends any particular clearinghouse provider, including Beam, and you are not required to use Beam.
Select your entity in Deputy
In Deputy Payroll, select Superannuation from the left-hand side and click on the Select ABN drop-down menu.
Click to select the entity you wish to configure Superannuation for.
Set the superannuation frequency
Once you have selected the entity you wish to configure superannuation for, click on Global Settings.
In the Super Frequency section, select how often you will make superannuation payments. Select from:
- Pay run
- Monthly
- Quarterly
Tip: see below for more information on other information you can set on this page.
Configure your Beam settings
Once you have set your superannuation payment frequency, you can now configure your Beam super clearing house.
In the Default Super Fund section, click on Beam Config.
Click on Beam Set up.
Important information about Beam will be displayed. Click Start to set up Beam.
Confirm your details
The business details you entered during payroll setup will be transferred over from Deputy, including:
- ABN
- Business Name
- Business Address
- Contact details and name of the person setting up payroll and superannuation for the business
Confirm these details are correct and click Next.
Complete the payment method
When using Beam Super, Superannuation payments will be made via direct debit from your business bank account.
The bank account details supplied during payroll set up will be transferred over to Beam automatically. Please confirm this is the bank account you wish your superannuation payment to be direct debited from.
If you prefer to use another account for superannuation payment, you can click on Add another and enter the Bank account name, BSB and account number of the other bank account and click Save.
If you realise you have made a mistake or wish to remove an account from the Beam superannuation set up, simply click on the bank account details to highlight and select it and then click Remove.
Once you are happy with the bank account details entered for superannuation direct debits, click Next.
Set the default fund
Select a superannuation fund that you want to use to meet your statutory obligations under the super fund choice rules. This will be your default superannuation fund.
Note: If you are using Deputy HR for new hire onboarding and have nominated a default superannuation fund, please ensure you set up the same default superannuation fund when configuring your Beam Super clearing house.
Beam will offer for "Australian Retirement Trust" to be your default fund, but you can also search for any other superannuation fund you wish to set as your default fund.
You can search for a superannuation fund by:
- Fund name
- USI
- ABN
Once you have selected the method you will search by, enter text in the Starting with field and click Search.
Funds that match the description you have entered will be listed. Identify the fund you would like to select. The USI is displayed to assist with choosing the correct fund.
Click the checkbox to select the superannuation fund you would like to select as your default and click Next.
Accept the Terms and Conditions and return to Deputy
Read the Beam and Direct Debit terms and conditions and click the checkbox to indicate you have read and accepted them, then click Next.
Your Beam superannuation is now set up. Click on Back to Deputy to return to your Deputy account.
View your previously set up superannuation configuration
At any time, you can view your superannuation set up for your business by clicking on Business settings in the drop-down menu under your name.
On the Pay tab, click on View payroll settings.
Select Superannuation from the list on the left to view your super settings.
Note: If you have multiple entities or ABNs set up in Deputy Payroll, you will need to first select which entity you wish to review your superannuation settings for.
Super Settings
Super Guarantee Rate
This is the rate for the superannuation guarantee and will be automatically updated as required, but please check it is correct for your organisation..
Super frequency
This setting configures how often your business processes superannuation payments. Choose from:
- Pay run
- Monthly
- Quarterly
Default Super fund
This is where your business's default superannuation fund is displayed. You can change it if required.
Default super minimum
This is the minimum amount an employee must earn in a month before the employer is required to pay superannuation to that employee. Generally, you would not use this field as the $450 minimum earning threshold was removed by the Australian Government on 1 July 2022. If you choose not to use this field, leave it as the default $0.00. If you do need to use this field, it must be set per employee.
The amount you specify here is the default amount added when an employee is added to Deputy Payroll.
Learn more about superannuation.
Maximum Super
If your employees earn above the Maximum Contribution Base, super may not be required to be paid for any earnings above the base. In this field you can choose to either pay super over the Maximum Contribution Base by selecting Pay employee super above base or maintain the Maximum Contribution Base limits by selecting Pay employee super up to base. Learn more about ATO super thresholds.
Change your default superannuation fund or payment details
After setting up your superannuation settings, if you wish to change your default superannuation fund or the bank account from which superannuation direct debits are made select Superannuation from the list on the left.
Click on Beam Settings on the top right-hand side of the screen and then click on Configure Beam.
Follow the same process in Beam to update the details, as you followed during the superannuation. set up phase.