Pay rule calculation type - Fair Workweek Schedule Premium (US only)

If you select Yes, schedule change premiums will not trigger for shifts with overtime included.

This sets the period in hours the rule checks for schedule changes. For 14 days, it would be 336 hours.

The clopening threshold used to confirm calculations.

Set for the rest between shifts value for your region.

If there is none, enter 0.

Minimum amount the schedule needs to be altered by to register as a change. Example: 15 minutes.

Sets when the period to look at changes begins from:

• the beginning of the shift being changed (eg. Has this shift been changed less than 24 hours before it was worked)

OR

• from the beginning of the work period

San Francisco pay rules have different values depending on the length of the shift.

This setting controls this behaviour. It is recommended to stay at 0 outside of San Francisco.

For more on this, see San Francisco Fair Workweek pay rate

Events that will trigger the rule (can select multiple events):

• the shift being made longer
• the shift being made shorter
• changing the location of the shift
• changing the time of the shift with the total shift time the same
• changing the time of the shift with the total shift time changed

Returns different values depending on what is selected:

• Total time returns the entire shift length
• Time different will return the changed portion of the shift
• Per occurrence will return one unit each time this event happens. 

Seattle has rules regarding payment changing based on whether the rate includes overtime or public holiday pay. It is not recommended to have this on outside of Seattle. For more on this, see Seattle Fair Workweek (Secure Scheduling) pay rate

Can be configured as a multiple of the employee’s base rate or as a flat rate:

• When configured as a multiplier, this pay rate will pay in hours at the employee’s base rate multiplied by the input value.

• When configured as a flat rate, the user can choose if they would like Hourly or Unit Values:

  • An Hourly value will pay each calculated hour at the set value

  • A unit value will pay each unit at the set value (not available for base pay rules)

Defines which days of the week this rule applies to.

For example, if Saturday and Sunday are selected, only parts of the timesheet overlapping Saturday and Sunday are calculated with this rule.

Defines which part of the day this rule is applicable to.

By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet overlapping this are calculated.

Select whether this pay rule applies:

• Always applies (ie. applies whether the day is marked as a public holiday or not)
• Applies only on days marked as public holiday
• Does not apply on public holidays (ie. only applies on days not marked as public holidays)

Defines how the pay rule interacts with scheduled and unscheduled shifts:

• If set to unscheduled, this rule will only trigger for unscheduled shifts.
• If set to scheduled, this rule will only trigger on scheduled shifts.
• If set to both, it will trigger on all shifts provided other conditions are met.

Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift.

Deputy recommends using the Exact Hours option in most cases.

Categorises the pay rule as Overtime, Ordinary, Penalty or Non-Payable time.

These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).

A custom value that can be applied to the timesheets.

Deputy recommends only using this if advised by your implementation consultant.

Will only apply this rule to areas selected in the drop down.

By default, all areas are selected.

For this rule to apply, the team member must clock in and clock out within the defined periods.

By default this is midnight to midnight (ie. any time is allowed.)

With this, the rule will only apply if particular values are selected in the custom timesheet field questions.

Note that only List and Boolean questions are available.

Read more at Creating custom timesheet fields for shift questions.

This rule will only apply if particular values are selected in the custom shift fields in the schedule.

Note that only List and Boolean questions are available.

Read more at: Creating custom shift fields

Custom Employee Fields

(Enterprise Accounts Only)

This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position).

Note that only List and Boolean fields are available. Read more about setting up employee fields.

This is an Enterprise plan only feature.