This article explains how to configure or edit the general settings in your pay rates.
Please ensure you have already read Introduction to Pay Rate Builder and know how to access your pay rates and create or duplicate new pay rates.
When you view a pay rate you will see four tabs with settings to configure:
General
The General section allows you to edit parameters affecting the entirety of the pay rate.
Pay Rate Details
Click Edit to change the Pay Rate Details.
This allows you to change the following:
Name: What the pay rate is called.
Employment Type: Which types of employees can access this pay rate. Choose from:
- Full-time
- Part-time
- Casual
- Contractor
- Hourly
- Salary
Start of the weekday: Defines the start time of a new day. Defaults to midnight but can be edited.
Split time worked over the end of the day: When a shift crosses the end of the workday, hours can be counted towards that day or the following day for purposes of overtime. If yes, a new days count will begin. If no, hours will belong to the day based on when the shift started. Deputy recommends selecting no.
Status: Determines if the pay rate will appear in the pay rate drop-down menu to be assigned to team members in their profile on the People tab. Choose from:
- Active
- Inactive
- Draft
Only pay rates with an Active status that don't have a name beginning with TP will show in the pay rate drop-down menu when assigning pay rates to team members.
The status of Draft or Inactive will not show in the pay rate drop-down menu for team members but will be visible in the Pay rate builder.
Leave Entitlements:
This sets the default leave entitlements assigned to users on this pay rate.
Click Add and select the required leave entitlements then click Add again.
Note:
- These settings will be overridden by any changes a manager makes to the employee's profile on the People tab.
- Changing this setting will not affect the leave entitlements of users currently assigned this pay rate’s leave entitlements only users who have the pay rate assigned after the leave entitlement update is made within the pay rate.
Regular pay
This table allows you to set up Regular rates and Junior rates.
Regular rates
Regular rates are the pay rule that will apply should no other rule apply.
To set this up click Edit.
This tab allows you to:
- set the name of the ordinary rate ('ordinary' is the default name assigned but can be edited)
- set the default ordinary rate (which can be overridden in the employee profile - see Assigning Pay Rates)
- set whether the base pay rule will be exported to payroll
- set an export code to match for payroll (if yes to above question)
Don't forget to click Save before you close the page.
Junior Rates
This feature allows you to set up automatic pay rate increases on employee's birthdays. Read more at How to configure junior pay rates.
Pay rules
This tab shows the pay rules attached to the pay rate. These pay rules can be added, edited or deleted as explained in Introduction to adding or editing pay rules within a pay rate.
Clicking Add will provide a list of calculation types. Each of these calculation types have inbuilt rules that dictate how they will interpret pay. Adding one of these calculation types allows you to configure the pay rule.
For more information using each calculation type, see the following articles:
- Introduction to adding or editing pay rules within a pay rate
- California Missed Meal Break (US only)
- California Missed Rest Break (US only)
- Consecutive Days Worked
- Daily Overtime
- Delayed Break
- Fair Workweek Schedule Premiums (US only)
- Minimum Gap after Overtime
- Minimum Shift Engagement
- Nevada Rolling Overtime (US only)
- Non Automated Allowance
- Ordinary Rate
- Outside Scheduled Hours
- Pay Alongside
- Period Overtime
- Public Holiday
- Reporting Time
- Rest Between Shifts
- Shift Allowance
- Shift Loading
- Split Shift Premium
- Spread of Hours
Shared Settings
Shared settings are parameters that are shared between all pay rules of a certain type - they are used to make adjustments to these parameters where differences would cause unintended consequences or to set defaults. Currently existing shared settings are below.
Note:Shared Settings are an advanced feature and not recommended for most users.
| Setting | Calculation types affected | Parameters | Behaviour |
| Count Paid Leave Towards Overtime | Period Overtime | Yes/No | If Yes, all paid leave will be considered worked hours and counted towards overtime. Leave hours are counted before all other hours worked, so you may see overtime worked earlier in the overtime period due to leave later on. |
| Overtime Period | Period Overtime | Default, Days, Weeks | Overrides the default period for all period overtime rules in the pay rate. Used to change all at once. |
| Period Overtime Threshold | Period Overtime | Set in hours and minutes | Overrides the default threshold for all period overtime rules in the pay rate. Used to change all at once. |
| Use Rolling Period | Period Overtime, Nevada Rolling Overtime | Yes/No | This enables the use of a 24 hour rolling period with the Nevada Rolling Overtime rule. This is not recommended outside of Nevada. |
| Rolling Period Length | Period Overtime, Nevada Rolling Overtime | Set in hours and minutes | This sets the length of the rolling period with the Nevada Rolling Overtime rule. This is not recommended to be changed from 24 hours. |
| Combine Consecutive Shifts | Minimum Shift Engagement | Yes/No | Determines if we want to combine consecutive shifts and treat them as one. Recommend this to stay as Yes. |
| Gap between Consecutive Shifts | Minimum Shift Engagement | Set in hours and minutes | This determines the gap allowed between two shifts for them to be considered consecutive. This defaults to 0 minutes. |
| Schedule Premium Reference | Fair Workweek Schedule Premium | Work Period Start, Shift Period Start | Sets the default of whether the schedule period looked at by the Schedule Premium starts from the shift being looked at, or from the start of the work period. |
| Use Combined Time Change | Fair Workweek Schedule Premium | Yes/No | This is not recommended to be altered. This is used for particular Fair Workweek laws to pay particular premiums for these jurisdictions. |
| Reset Consecutive Days Every Work Week | Consecutive Days Worked | Yes/No | This determines whether the count of consecutive days worked resets each work period or work week. This is based off the regular working period of the employee. |
Rule Priorities
The Rule Priorities tab in each pay rate allows you to set the priority to apply the pay rules that make up the pay rate.
How does the pay rule priority work?
When interpreting pay, there may be cases when two rules conflict and both apply to a section of a timesheet.
For example, let's assume a pay rate has both a Sunday pay rule and a Public Holiday pay rule configured. If an employee with that pay rate submits a timesheet for a Public Holiday on a Sunday how will Deputy determine which pay rule to apply? In this case the pay rule with the higher priority in the list will be applied to calculate the pay. Deputy recommends ordering this by which pay rules will pay the most.
The tab will list all base pay rules in the pay rate, numbered in a priority with the pay rule numbered 1 being the pay rule that will be applied first in the instance where more than one pay rule may apply.
How to change the priority
Click on Edit on the top right.
Now click and drag each pay rule to reorder the list as required with the highest priority pay rule at the top and the lowest priority pay rule at the bottom.
Click Save when you are done.