Deputy allows you to configure age-based junior pay rates and automatically update a team member's pay rate on their birthday. When you assign a pay rate with junior rates configured, Deputy can also select the appropriate rate based on the team member's age.

This article explains how to configure junior pay rates, assign them to team members, and manage automatic rate updates.

Before you read

• Target audience: This article is for users with System Administrator and Advisor access.
• Plan restrictions: Plan availability needs to be confirmed.

This article covers:

• Before configuring junior pay rates
• How to configure junior pay rates
• How to assign junior pay rates to team members
• How automatic junior rate updates work
• FAQs

Before configuring junior pay rates

Before you configure your junior pay rates, make sure:

• You've read How to edit or create a pay rate.
• You have System Administrator or Advisor access to Deputy.
• Your team member has their date of birth recorded in their profile.
• You have a pay rate available to configure with junior rates.

To receive automatic birthday-based updates, a team member must have a pay rate assigned to their profile.

Junior rates are configured for specific age brackets. Deputy uses these values when assigning junior rates and calculating automatic birthday updates.

How to configure junior pay rates

You can add age-based junior rates to an existing pay rate in Deputy.

The rates you configure apply to team members assigned to that pay rate, subject to their individual rate settings.

Configure the age-based rates

1. Open Business Settings from the drop-down menu under your name.

   

2. Open the Pay tab and select View Pay Rates to access Pay Rate Builder.

   Note: Business Settings has a new look. These updates are being gradually rolled out and will soon be available in all Deputy accounts.

   Business Settings (classic)	Business Settings
   (Click to Expand)	(Click to Expand)

3. Select the pay rate you want to edit.

   

4. Open the Regular Pay tab and under Junior Rates, click Edit.

   

5. Fill in your organization's appropriate pay rate values for each age.  You can either fill this in as a:
   • Percentage of regular rate.
     Note: that if you select this option, this value should be entered as the adult wage in the Regular Rates section.
   • Flat per hour value.

Note: Don't forget to click Save when you have entered your rates.

How to assign junior pay rates to team members

Once you've configured junior rates, you can assign the pay rate to team members through their People Profile, Bulk Actions, or CSV Import. Head to How do I update a team member's pay rates? to learn more.

When assigning a pay rate with junior rates configured, Deputy can automatically select the appropriate junior rate based on the team member's age.

Assign junior rates through a team member's People Profile

When you assign a pay rate to a team member younger than 21, Deputy automatically defaults to the appropriate junior rate if junior rates are configured for that pay rate.

You can override the suggested rate by changing the value in the pay rate field.

To use the adult rate instead, select Use adult rate and export code. Deputy will then default to the same rate an adult would receive.

Assign junior rates using Bulk Actions

When you assign pay rates through Bulk Actions, Deputy automatically selects the appropriate junior rate for eligible team members if the rate has not been changed from its main setting.

You can override the suggested junior rate by changing the value.

Assign junior rates using CSV Import

When importing team member pay rates using a CSV file, Deputy can automatically apply the appropriate junior rate.

For this to happen:

• The selected pay rate must have junior rates configured.
• The team member must have a relevant junior rate available.
• The Base Rate column in the CSV file must be left empty.

When these conditions are met, Deputy defaults the team member to the appropriate junior rate.

How automatic junior rate updates work

Deputy checks a team member's regular pay rate on their birthday.

If the team member has a configured junior rate, Deputy compares their current regular rate with the rate for their new age.

• If the configured junior rate is higher: Deputy automatically updates the team member's pay rate.
• If the team member's current regular rate is higher: Deputy retains their existing rate.
• If the configured rate is lower than the previous age-based rate: Deputy does not automatically decrease the team member's pay rate.

Automatic birthday updates apply to team members who already have the relevant pay rate assigned to their profile.

FAQs