Deputy's pay rule library is one of the features that our customers love most about Deputy! Overtime rates, premium pay, penalty rates, split shift premiums, schedule change premiums... the list of complex regulatory requirements goes on, and on. And on. It's a lot to keep up with for any employer, and Deputy's pay rule library can help simplify compliance!
Read on for answers to the most frequently asked questions about the Deputy pay rule library.
Q: What are the specifications for each pay rule in the library? What pay requirements does each pay rule automate?
A: You can find this information in the help document for the particular pay rule you are using. These specifications provide you with a summary of how the pay rule operates, including the types of pay rates that are included, when each pay rate is triggered in Deputy, and the dollar value or multiplier to the base rate that will be applied to the timesheet for each type of pay rate.
Q: Does Deputy automatically populate a base hourly rate that meets my legal obligations?
A: No. It is each employer's responsibility to familiarize themselves with the required minimum hourly rate or minimum wage for each employee and to populate an hourly rate in Deputy that meets or exceeds those requirements.
Q: Does Deputy automate all of the scheduling and pay requirements that apply to my business?
A: No. Deputy's pay rule library is a powerful tool to help automate many aspects of compliance but, as with any software, it has its limitations and the onus is always on the employer to double-check timesheets and ensure employees are paid properly under the law. Many of the penalty rates and overtime rates in modern awards are included in Deputy's Australian pay rule library. Likewise, many U.S. state and federal requirements are included, such as federal and state overtime, and many required premium payments. For details on what pay rules are automated for your account, please familiarize yourself with the list of pay rules in the help document. If something is not automated that you would like to be automated, don't hesitate to reach out to us!
Q: When does the week start in Deputy, for purposes of calculating weekly overtime?
A: The default week is a calendar week, Sunday through Saturday. For more information, see our help article about how overtime works in Deputy.
Q: When does the day start in Deputy, for purposes of calculating daily overtime?
A: The default day is a calendar day. For more information, see our help article about how overtime works in Deputy.
Q: If a pay rule isn't listed in the help document, how do I know if Deputy automates it?
A: You can always reach out to our customer support team with questions about how our pay rule library works. However, if a pay rule is not listed in the help document, it is probably safe to assume that Deputy does not yet automate it.
Q. How many decimal places are stored in Deputy when calculating costs, hours, or other units on timesheets?
A: When viewing costs, hours, and units in Deputy, you will see the numbers reflected with up to two decimal places. Please be aware that Deputy's software actually stores up to eight decimal places in the background, and uses all eight decimal places when performing calculations to achieve a highly accurate result.
Q: I don't see any pay rules in your library that meet my requirements. Is Deputy right for me?
A: Deputy is growing at a breakneck pace and adding new pay rules on the regular. However, we do not yet have "out of the box" solutions for every business scenario. For example, many large retail and fast food chains in the U.S. have special requirements under Fair Workweek or Predictable Scheduling laws. While we do not offer these solutions "out of the box," we do have customized solutions available in our Enterprise plan for many scenarios. Do not hesitate to reach out and we can discuss how Deputy can best meet your needs.
Q: If I use Deputy's pay rule library, can I "set it and forget it"? In other words, does Deputy's pay rule library completely automate my payroll requirements?
A: No. While Deputy’s Pay Rule Library is designed to simplify compliance by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements. Please review our Product Specific Terms for more information about your compliance responsibilities.