Adding pay rates and assigning US Pay Conditions to your team members in Deputy allows you to automate pay calculations, simplify your payroll, and lets you create costed schedules with visibility of how much you're spending on labor each hour or day.
Deputy contains a library of pre-created Pay Conditions based on common Labor Laws which can be applied to your team members. Note that it is not a comprehensive library of all possible Pay Conditions. If the Pay Condition you need is not found in the library please feel free to submit a suggestion here.
In this guide, you'll learn about
Payroll Systems You Can Export to
We currently export pre-configured Pay Conditions to the following payroll systems:
*Please note that you can only export California Labor Laws, FLSA, and Standard Rates to Gusto.
Read more about connecting your Payroll system to Deputy.
How to Assign Pay Conditions to Team Members
Applying pre-configured Pay Conditions from our pay rate library to your team members works the same way as adding pay rates.
Simply navigate to the People page and click on the team member you would like to add the pay condition to. Click on Employment on the left-hand side and click on Edit.
Scroll down the employee's profile until you reach the Pay details section. Click the Pay Rates drop-down for a list of pre-configured Pay Conditions. You may find it easier to start typing the name of the Pay Condition you are looking for.
Simply enter in the employee's regular rate and it will automatically populate the other fields. Click on View all rates and allowances to expand the list and view all pay rates.
Remember to click Save before you close the window.
How to Export Timesheets with Pay Conditions to your Payroll system
To export timesheets, first ensure they are approved. Then click on Export Timesheets from the Timesheets dropdown.
Select the Timesheets to approve on the left hand side.
When you export using our library, we advise that you match the export code sent from Deputy to the corresponding pay item in the target payroll system ( ADP Run, Gusto, MYOB AR, MYOB, Xero). This allows you to re-use any pay items within your payroll system, avoiding any duplicate items.
Please remember to click 'Save' when making any changes to the Export Code.
Then you are ready to export to your connected payroll system. Click on Export Selected Items.
Available United States Pay Conditions
See USA Federal and State Employment Terms for more information
- Fair Labor Standards Act (FLSA)
- California (Without Meal Break Waiver)
- California (With Meal Break Waiver)
- Kansas (FLSA)
- Kansas (Non-FLSA)
- Long Island & Westchester (New York) Hospitality
- Massachusetts Retailer Labor Law
- Nevada (With Daily Overtime)
- Nevada (Without Daily Overtime)
- New Hampshire
- New Jersey
- New Mexico
- New York City (10 or less employees) Hospitality
- New York City (11 or more employees) Hospitality
- New York Miscellaneous Industries
- North Carolina
- North Dakota
- Rhode Island Labor Law
- South Carolina
- South Dakota
- Upstate New York Hospitality
- West Virginia
- USA Exempt From FLSA
- Hourly (40 h + 1.5x Overtime)
- Hourly (44 h + 1.5x Overtime)
- Rates per Day
Fair Workweek Pay Conditions
For Enterprise customers only
If the Pay Condition you are looking for is not in our system, please feel free to send it to the Deputy team via our Deputy Custom Pay Rates Suggestion Form.