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Philadelphia Fair Workweek pay rate

Chris Knight
  • Updated

Note: This feature actively rolling out across our product.

If you do not yet have access to it and are interested in our Fair Workweek offering, please fill in this form.

Background information

This guide outlines key information to keep in mind when you are using Deputy and inputting and reviewing the time and attendance of your employees under the Philadelphia Fair Workweek law.

You can find more information about this law here:

Please also read:

While Deputy’s Pay Rule Engine, including this pay rate, is designed to Simplify Shift Work by reducing the time required to apply the relevant Legal Requirements through automation, it is not a substitute for payroll or legal advice, nor is it intended to relieve you of your obligation to comply with the Legal Requirements applicable to your business. It is ultimately each customer’s sole responsibility to pay its employees correctly and in compliance with all Legal Requirements.

Please review our Product Specific Terms for more information about your compliance responsibilities.

 

Important things to note before using this pay rate

  • If you do not see a pay rate listed in the tables below, then it is not included in the software at this time. If you are interested in adding customized pay rules to your account, please consider our Enterprise plan.
  • Public Holidays: Customers who wish to use a Public Holiday pay rule must designate a day as a Public Holiday on the Deputy schedule.
  • Time and attendance only customers: Please note that if you do not use Deputy for scheduling purposes, this pay condition will not function properly. Specifically, this pay condition contains pay rates for working on a scheduled day off. If an employee logs time in Deputy on a day they were not scheduled, this pay rate will be reported on the employee's timesheet as working on a scheduled day off, which may incur premium pay or a minimum shift payment. We encourage customers who intend to use this pay condition to upgrade to Deputy Premium which includes employee scheduling. 
  • Recalculation is recommended to be set to All Timesheets within the applicable range for this pay rate. This can be accessed through Business Settings → Timesheets.
  • Change of shift premiums multiple times - If a published shift is changed and republished multiple times, multiple of the same or different premiums will apply.
  • Custom Timesheet fields: the following custom timesheet fields will be automatically added to your account:
    • Unscheduled Shift (consent shift)
    • Unscheduled Shift (consent hours)
    • Early In
    • Late In
    • Late Out
    • Early Out
    • Agreed to Extend Shift
  • Changing pay rate export Codes from default: Currently, the export codes on the pay rates below are set to Deputy default for all accounts. To change the export codes to match your payroll system please read Edit timesheet export codes.

 

Pay rates for Philadelphia Fair Workweek

Pay rate name Trigger Payment

Ordinary

All times

1x Employee Base Rate

Public Holiday

Time worked is on a day designated as a Public Holiday

1.50 x Employee Base Rate

Period Overtime

Over 40 hours worked in the week (or applicable multiple for the period)

1.50 x Employee Base Rate

Predictability Pay - Hours Increased or Changed - Less than 13 days notice

If a schedule is altered to add or move hours by more than 20 minutes less than 13 days from the start of a work period, this pay premium applies. See below for more information on when Predictability Pay does and doesn’t apply.

1x hour at Employee Base Rate

Predictability Pay - Hours Reduced - Less than 13 days notice

If a schedule is altered to reduce hours by more than 20 minutes less than 13 days from the start of a work period, this pay premium applies. See below for more information on when Predictability Pay does and doesn’t apply.

Amount of reduced hours at 0.5x Employee Base Rate

Rest Between Shifts

<9 hours rest between two shifts over two days

1x $40 unit

 

Setting the work period

The work period can be adjusted by changing the employee's agreed hours.

For more on how to do this, see these help articles:

 Used for team members who have an agreement in place to work regular days or hours
Used for team members who have agreed to work a total number of hours over a set time period

 

Predictability pay

Predictability pay is driven by published changes made to the schedule. Important things to note here include:

  • Employees swapping shifts will not incur any premiums (but any previously existing ones will incur a premium)
  • Employees offering their shift will not incur a premium (but any claiming an offered shift will)
  • If a shift is deleted, a timesheet is automatically created with a time period of zero on that day. This stores any required premiums.
  • If the timesheet varies from the schedule (eg. the employee has clocked in or out early or late to cause a change), they are asked questions on why this change occurred. If they answer saying that a manager requested the change, then a premium is applied.
  • All timesheet changes are assumed to have been made during the shift and as such the maximum premium is applied.
  • Location changes do incur predictability pay premiums.

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Please also read:

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