- Introduction to breaks in Deputy
- How to check your breaks on your current shift
- How to check your breaks for future shifts
- Taking an unscheduled break
- Taking a scheduled break
- Starting/ending a break via:
- FAQs
Introduction to breaks in Deputy
You can clock on and off for scheduled and non-scheduled breaks via Deputy web, mobile apps, Kiosk or Apple watch.
A scheduled break means that your manager has specified in the schedule what time you should take your break during your shift. Break planning in this way allows your employer to manage multiple team members' breaks during a shift and ensure adequate coverage in the schedule.
An unscheduled break means taking a break at a time that you choose during your shift.
- Lunch (unpaid)
- Rest Breaks (unpaid)
Note: your organisation may have renamed your breaks to another name to align more with what your organisation calls its breaks.
When you open your shift details you will be able to see what breaks have been designated for your shift.
How to check your break details on your current shift
For the shift you are on now, you can see your assigned break allowances by tapping on the shift (in purple) on the Home screen.
Tap on the Breaks Taken section as highlighted below to see details of what breaks have been allocated and which ones have been taken so far.
How to check your break details for future shifts
For your upcoming shifts, you can see your assigned break allowances by tapping on Upcoming Shifts on the Home screen.
Select the shift you wish to view and tap on the Break section as highlighted below to see details of the breaks that are allocated for your shift.
Taking an unscheduled break
An unscheduled break is a break you've been designated to take but without an assigned time to take it.
You can see whether your manager has assigned a time for you to take your break by reviewing your shifts as described in the previous two sections of this article.
Tap on the break details and you can see that a break duration has been set but no start or finish time has been assigned.
After you have started your shift and are you ready to take a break (without an assigned time) go to the Home screen then tap on Start Break. On the next screen tap on which break you are taking and tap Start Break.
Once your break is over just click End Break to resume your shift.
If your manager has enabled a setting to ensure you don't finish your break early then you won't be able to end a break until the full time allocated to the break has elapsed and you will see the below message.
If you have a second break available to you for the shift you can start and stop that break in the same way as described above.
Taking a scheduled break
A scheduled break is a break you've been designated to take at an assigned time. Your manager might schedule breaks to ensure your workplace has sufficient coverage when multiple team members are taking breaks throughout the shift.
Before you start your shift, you can see what time your manager has assigned for you to take your break:
1. From the Home screen and tap on either the current shift link or on Upcoming shifts and then tap on Breaks.
2. Tap on Break to see your break details.
3. You can see the break length and scheduled start and finish times for your break. In this example, the team member has been assigned a 60min unpaid meal break between 2PM and 3PM and a 15min paid break between 6pm and 6:15PM.
Once you have started your shift you will see the amount of time that has already elapsed on your shift is displayed and the time remaining until your next scheduled break is also shown
When it's time to start a scheduled break:
1. Tap on Start Break
2. Select your break (if required) and tap Start Break.
Once your break has started, the time elapsed for the break will be shown and when your break is over just click End Break to resume your shift.
If your manager has enabled a setting to ensure you don't finish your break early then you won't be able to end a break until the full time allocated to the break has elapsed and you will see the below message.
Different ways to start and end a break
The above examples show how to start and end break on the Deputy Android mobile app but it's also possible to start and end breaks via:
Deputy web application
You can Start and End breaks from the Me page on the Deputy web application.
Deputy Kiosk for iPad and Deputy Timeclock for Android
After signing into the Deputy Kiosk for iPad click on Start Break or say "start break" to begin your break.
After signing into the Deputy Timeclock for Android click on Start Break or say "start break" to begin your break.
Deputy mobile apps
You can start your break from the Home page of the Deputy mobile app.
It's also possible to access a shortcut to starting and ending your break on the Deputy iOS mobile app by hard pressing on the Deputy App icon to reveal the 3D Touch menu as shown below:
Deputy Apple watch app
You can start and end breaks from the Deputy app on your Apple watch (watchOS version 7 or later supported)
FAQs
Why can't I end my break early?
If your manager has enabled a setting to ensure you don't finish your break early then you won't be able to end a break until the full time allocated to the break has elapsed.
I'm ending my shift and just realised that I forget to clock in and out for my break.
If your manager has enabled a setting then Deputy will automatically highlight a break not taken by the end of shift. If you took the break but forgot to clock the break you may be able to add the break to your timesheet at the end of your shift if your manager has enabled this setting to allow people to edit timesheets.