This article explains how to change a timesheet after it has been approved, including when to unapprove time or pay before making your changes.

Before you read

• Target audience: This article is for users with System Administrator, Location Manager, and Supervisor access.
• Plan restrictions: This feature is available on all Deputy plans.

This article covers:

• Change an approved timesheet
  • Unapprove time
  • Unapprove pay
  • Make your changes and reapprove
  • Unapprove multiple timesheets

Change an approved timesheet

An approved timesheet needs to be unapproved before you can change its time or pay details.

Choose what to unapprove based on the details you need to change:

• Unapprove time when you need to change shift details such as the date, start or finish time, breaks, or area worked.
• Unapprove pay when the worked time is correct but you need to change the pay details.

Location Managers and System Administrators can unapprove and change time and pay details for team members they manage. Supervisors can unapprove and change time details but can't access or change pay details.

Note: Timesheets can only be unapproved from the Deputy website. This action isn't available on the Deputy mobile app.

Unapprove time

Unapprove time when you need to change the worked details of an approved timesheet.

From the timesheet list, click the three dots next to the approved timesheet and select Unapprove time.

You can also open the approved timesheet and select Unapprove time from the detailed view.

Unapprove pay

If the worked time is correct and you only need to change the pay details, select Unapprove pay.

You can access Unapprove pay from the three dots menu in the timesheet list or from the detailed timesheet view.

Only Location Managers and System Administrators can access and change the pay component of timesheets for team members they manage.

Make your changes and reapprove

Once you've unapproved the relevant part of the timesheet, make the required changes and approve the timesheet again.

For instructions on changing the date, worked time, breaks, area, shift question responses, or pay details, see How do I modify a timesheet?

Approve timesheets in chronological order, starting with the oldest date and working towards the most recent date. If you change an older timesheet, later approved timesheets for the same team member may need to be recalculated.

Unapprove multiple timesheets

You can also unapprove multiple approved timesheets at the same time.

1. Select the approved timesheets you want to change.
2. Click Unapprove to unapprove time for the selected timesheets.

To unapprove pay for the selected timesheets, open the three dots menu and select Unapprove pay.