This article explains how to find and navigate the Approve Timesheets page, narrow down the timesheets you need, and change how they're organised and displayed.

Before you read

• Target audience: This article is for users with System Administrator, Location Manager, and Supervisor access.
• Plan restrictions: This feature is available on all Deputy plans.

This article covers:

• Find the Approve Timesheets page
• Navigate the Approve Timesheets page
  • Choose locations and areas
  • Choose a date range
• Organise the timesheets on the page
  • Change your view options
• Filter timesheets by status
• Find a team member's timesheets
  • Collapse or expand the team member list

Find the Approve Timesheets page

To access the page, open Deputy and select Timesheets > Approve Timesheets from the Main menu.

Navigate the Approve Timesheets page

The Approve Timesheets page gives you several ways to narrow down and organise your timesheets. Start by choosing the locations, areas, and date range you want to work with.

If a timesheet you expect to find isn't displayed, start by checking these selections.

Choose locations and areas

Use the location and area selector to control which timesheets are included on the Approve Timesheets page.

Select a location to include all of its areas, or expand a location to select specific areas. You can select multiple locations and areas at the same time.

After you make your selections, select Done to update the timesheets displayed on the page.

Choose a date range

Select the date range at the top of the Approve Timesheets page to choose the timesheets you want to display.

Work from left to right across the date selector:

1. Select a period:

   • Choose the current period or one of the previous periods listed.

     

   • Select Change to change how these periods are set up. In the Change date period window, choose the frequency and starting day, check the preview, then select Apply.

     

2. Quick select: Choose Today, Yesterday, or the last 7, 14, 30, or 90 days.

   

3. Custom date range: Choose a specific Start date and End date.

   

After selecting a date range, use the Previous and Next arrows on either side of the date range at the top of the page to move between periods.

Organise the timesheets on the page

Use Group by to change how the timesheets that match your current selections are organised.

You can group timesheets by:

• Team member: Bring each team member's timesheets together.

• Date: Bring together timesheets from the same date.

  

Change your view options

Select View options to change what is included on the page and how timesheet information is displayed.

From View options, you can:

• Show timesheets that team members worked outside of the selected locations: Include timesheets worked at other locations where available. 
  • For example: when a team member has also worked at another location, their additional timesheet can be included alongside the timesheets from your selected locations.
  • Note: This option isn't available when micro-scheduling is enabled.
• Show leave timesheets only: Limit the timesheet list to leave timesheets that match your current selections.
• Display hours in: Choose whether durations are displayed as hours and minutes, such as 2h 30m, or as a decimal, such as 2.5h.
• Table density: Choose Regular or Compact to change the amount of space used by each row in the timesheet list.

Filter timesheets by status

Use the tabs above the timesheet list to focus on timesheets at a particular stage of the approval process.

• All: Includes all timesheets that match your current selections.
• Pending: Includes timesheets that still need approval.
• Approved: Includes timesheets that have been approved.
• Discarded: Includes timesheets that have been discarded.

The number next to each tab shows how many matching timesheets are included.

Selecting a status tab changes the timesheets displayed without changing your location, date, grouping, or view option selections.

Find a team member's timesheets

The team member list on the left of the Approve Timesheets page gives you an overview of the team members included in your current selections.

Use the list to:

• Get a summary across all team members in the list.

  

• See each team member's timesheet summary at a glance, including the number of displayed shifts, hours and pay. A green tick indicates that all of their displayed timesheets are approved.

• Use the search bar to find a specific team member.

  

• Sort employees by name fields, or group team members by status.

  

• Select an individual team member to focus the timesheet list on their timesheets.

  

Collapse or expand the team member list

Click the arrow at the top left of the page to collapse the team member list and give the timesheet view more space.

When the list is collapsed, hover over the left side of the page to temporarily open it.

Related articles

• Understanding Timesheets
• Approving your team's timesheets
• How to edit a timesheet