This article explains how to modify a timesheet when the recorded details need to be corrected before approval.

Before you read

• Target audience: This article is for users with System Administrator, Location Manager, and Supervisor access.
• Plan restrictions: This feature is available on all Deputy plans.

This article covers:

• Before you modify a timesheet
• Modify a timesheet
  • Revert to the scheduled shift

Before you modify a timesheet

You can modify a timesheet when the recorded details don't match what happened during the shift.

Pending timesheets can be changed before they're approved. If a timesheet has already been approved, you'll need to unapprove the relevant time or pay component before making changes.

Your access level also determines which parts of a timesheet you can change. Location Managers and System Administrators can change time and pay details for team members they manage. Supervisors can change time details but can't access or change pay details.

If you need help understanding the information recorded on a timesheet before making changes, see What information can I find in a timesheet?

Modify a timesheet

Open the timesheet to change the details that don't match what happened during the shift.

1. Open Approve Timesheets.
2. Select the timesheet you want to change.
3. Change the required details in the timesheet panel.
4. Click Approve, or Approve and next to approve the timesheet and move to the next one.

Depending on your access, you can change:

• Date: Change the date recorded for the shift.
• Start and finish times: Correct the time worked, including when a team member forgot to clock in or clock out.
• Breaks: Change the break type, duration, or start and finish times.
• Area: Select a different area from the available areas and their locations.
• Shift question responses: Change an answer recorded for a shift question.
• Pay details: Change applicable pay details or pay rules if your access allows it.

Changes to start and finish times or breaks may also change the total hours recorded on the timesheet.

Note: If micro-scheduling is enabled, managers can also add an additional area to a timesheet.

Revert to the scheduled shift

If you want to replace the recorded hours with the original scheduled shift details, use Revert to schedule.

You can find Revert to schedule in the detailed timesheet view.