This article explains how to edit a timesheet when the recorded details don't match what happened during the shift.

Before you read

• Target audience: This article is for users with System Administrator, Location Manager, and Supervisor access.
• Plan restrictions: This feature is available on all Deputy plans.

This article covers:

• Before you edit a timesheet
• Edit a timesheet
  • Time
  • Shift details
  • Pay
• Revert to the scheduled shift

Before you edit a timesheet

Sometimes the information recorded on a timesheet doesn't match what happened during a shift. For example, a team member may have forgotten to clock in, taken a different break, or worked in a different area.

Deputy lets managers update these details so the timesheet accurately reflects what happened before it's approved.

Most changes can be made while a timesheet is pending approval. If the timesheet has already been approved, you'll first need to unapprove it before making changes. See Changing an approved timesheet.

Edit a timesheet

Open the timesheet you want to edit from the Approve Timesheets page.

From the detailed timesheet view, you can edit different parts of the timesheet depending on your permissions, including:

• Time
• Shift details
• Pay

Some information can be edited directly from the timesheet. Other sections include an Edit option that opens a pop-up where you can make your changes.

Once you've finished editing the timesheet, select Approve. If you're working through multiple timesheets, select Approve and next to approve the current timesheet and continue to the next timesheet.

Time

Edit the recorded time for the shift, including:

• Date
• Start and finish times, including when a team member forgot to clock in or clock out.
• Breaks, including the break type, duration, or start and finish times.

Changes to the recorded time may also update the total hours worked.

Shift details

Edit information recorded against the shift, including:

• Area
• Shift question responses

If micro-scheduling is enabled, you can also add an additional area to the timesheet.

Pay

If your permissions allow, you can edit the pay information used to calculate the team member's pay.

• Pay rules
• Pay conditions
• Other pay details, where available.

Revert to the scheduled shift

If you want to replace the recorded worked time with the original scheduled shift details, select Revert to schedule.

You can find Revert to schedule in the detailed timesheet view.

Related articles

• How to navigate the Approve Timesheets page
• Understanding Timesheets
• Approving your team's timesheets