This article outlines the configuration options available for salaried employees when using Deputy Payroll (AU) and how you can configure salary settings to meet your organisation’s salary costing requirements.

Before you read

• Target audience: This article is for users with System Administrator, Payroll Administrator and Payroll Manager access.
• Plan restrictions: This article is for Australian customers using Deputy Payroll (AU).

This article covers

• Salary types supported in Deputy Payroll (AU)
• Configuring an employee using Salary
• Configuring an employee using Hourly Worker Salary
  • Managing additional hours
  • Managing top-up hours
  • Bulk import considerations
• Alternative options for costing salaried staff
   

Salary types supported in Deputy Payroll

Deputy Payroll (AU) supports the following salary types:

• Salary
• Hourly Worker Salary

The configuration you use determines how the employee's pay is calculated and how their labour costs are allocated in Deputy Payroll.

Note: Salary with additional Pay Rules is not currently compatible within Deputy Payroll AU.

Configuring an employee using Salary

Use the standard Salary option when employees receive a fixed salary and you don't need to allocate salary costs from timesheets.

Configuration

You can configure a Salary using either:

• Standard Salary in Pay Rate Builder, or
• Standard Salary in the team member's Employment details in their profile.

Requirements:

• Regular Working Hours are mandatory.
• Clocking in and out is optional.
• Timesheets are ignored in Deputy Payroll. Any hours recorded through clocking in/out or submitted via timesheets are bypassed. Instead, Deputy Payroll calculates an employee’s pay based on their pre-configured Regular Working Hours.
   

How Salary costs are allocated

Salary costs are automatically allocated to the team member's Main Location (excluding Area) and assigned to No Area.

The costing line appears as:  <Location Name> - No Area
 

Configuring an employee using Hourly Worker Salary

Use Hourly Worker Salary when salary costs need to be allocated from worked timesheets.

Configuration

You can configure a Salary using either:

• Using Pay Rate Builder, or
• Setting the Equivalent Hourly Rate (based on the annual salary) in the team member's Employment details in their profile.

Requirements:

• Timesheets are required.
• Team members must clock in and out.

How Hourly Worker Salary costs are allocated

Salary costs are automatically allocated using the Location and Area recorded on the timesheet.

The costing line appears as:  <Location Name> - <Area Name>
 

Managing additional hours

If you don't want hours above the employee's standard weekly hours to generate additional earnings automatically, you can configure a Period Overtime pay rule.

For example, if the employee's standard working week is 38 hours:

1. Add a Period Overtime Pay Rule.
2. Set a weekly threshold of 38 hours.
3. Set the overtime multiplier to 0.

This prevents hours above the threshold from being automatically costed.

See: How to add Time Off in Lieu (TOIL) rules to pay rates (AU).

When a Period Overtime Pay Rule is configured for Hourly Salaried employees with a 0× multiplier, any hours worked above the Period Overtime Threshold will generate timesheet Pay Return lines with an earnings value of $0.

When a new Pay Run is created in Deputy Payroll, these $0 Pay Returns will be included in the Pay Run with an Earnings value of $0. They will also be flagged with a “… missing Pay Information” message.

The following is an example of the Payroll message displayed when a timesheet contains $0 Pay Returns:

The “... missing Pay information" message is displayed within the Pay Run is created, and displayed at the top of the proceed Payruns list.

Managing top-up hours

If a salaried employee works fewer hours than the configured threshold:

• Add additional hours directly in Payroll to reach the required period threshold or Regular Working Hours.

See: How do I add one-off payroll items to a pay run such as bonuses, deductions and allowances?

To review hours worked, use:

• Timesheet details report in Deputy Analytics 
• Hours & cost summary report in Deputy Analytics+ (add-on required)

Bulk import considerations

The Bulk Update Tool can't import salaried employee information unless you're using the Hourly Worker Salary method.
 

Alternative options for costing salaried staff

If the standard costing options don't meet your requirements, you can:

• Manually manage payslip lines within the Pay Run to split Salaried staff cost across desired Locations and Areas
• Perform post-payroll journal entries in your finance system to allocate salary staff costs
• You can also import timesheets instead of requiring employees to clock in and out. This automatically applies costing when labour costing is standardised and doesn't rely on actual worked timesheets