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Important notice: Information provided by Deputy is intended for general guidance purposes only and is not a substitute for professional legal or financial advice. Deputy does not accept liability for actions taken based on this information. Employers are responsible for ensuring their employees are paid correctly in line with the applicable award/s, industrial instrument/s and relevant employment agreements. For specific issues or if you are unsure about your employee/s’ entitlements, please consult a legal, financial or employment relations specialist. Deputy does not offer advice on employment law or taxation matters, including payroll specifics. |
Many of the settings you configured while setting up payroll in Deputy can be updated by a System Administrator at any time on the Pay tab in Business settings:
Access the Pay tab in Business settings
System administrators can access Business settings in the drop-down menu under their name.
Payroll Settings
To access Payroll settings, click on the Pay tab and select View payroll settings.
If you have only one entity (ABN) set up in Deputy, you will see the Business details page display for that business.
However, if you have multiple entities set up, you will need to click on Edit details for the entity you wish to change payroll settings for.
Business details
On the Business details tab of Payroll settings:
You can view (but not edit):
- ABN
- Business name
You can edit:
- Trading name
- Branch code (not recommended to change)
- Business contact (name, phone, email)
- Business address
- Bank details
- Accounting suite export format.
Click Save if you make any changes.
Superannuation
You would have nominated a default superannuation fund when you set up Payroll, but you can also update your superannuation settings by selecting Superannuation from the list on the left-hand side.
Super Guarantee Rate
This is the rate for the superannuation guarantee and will be automatically updated by Deputy's STP provider. If you are in a situation where your employee base should have a higher super guarantee rate, you can set this here as a default. Learn more about the super guarantee and your obligations.
Super frequency
This setting configures how often your business processes superannuation payments. Choose from:
- Pay run
- Monthly
- Quarterly
Default Super fund
This is where your business's default superannuation fund is displayed. You can change it if required.
Default super minimum
This is the minimum amount an employee must earn in a month before the employer is required to pay superannuation to that employee. Generally, you would not use this field as the $450 minimum earning threshold was removed on 1 July 2022. If you choose not to use this field, leave it as the default $0.00.
If you do need to use this field, it must be set per employee.
The amount you specify here is the default amount added when an employee is added to Deputy Payroll.
Maximum Super
If your employees earn above the Maximum Contribution Base, super may not be required to be paid for any earnings above the base. In this field you can choose to either pay super over the Maximum Contribution Base by selecting Pay employee super above base or maintain the Maximum Contribution Base limits by selecting Pay employee super up to base. Learn more about ATO super thresholds.
Deductions and Expenses
Select Deductions and Expenses from the list on the left-hand side to set up recurring deductions and expenses for your team members.
A reason you might create a recurring expense might be to set up an ongoing superannuation salary sacrifice or novated lease payment for team members who request one.
A reason you might create a recurring deduction might be to set up child support payments, union fee payments or charity donations for team members who request them.
Extra Earnings
Select Extra Earnings from the list on the left-hand side to set up recurring extra earnings such as bonuses or allowances for your team members.
Payslips
Select Payslips from the list on the left-hand side to nominate which leave balances will display on team members' pay slips when employees view pay slips and download pay slips.
Click Save if you make any changes.
Note: Even if you remove any of the leave balances from displaying on the employee's copy of the payslip, the manager will still be able to see the leave balances while reviewing the payslips while completing a payrun.
Pay Calendar
Pay calendars are groupings of team members in your organisation and determine the frequency at which your team members get paid.
Read more about how to set up your pay calendars.
Pay Rate Builder
The Pay Rate Builder gives unprecedented flexibility and control over how you pay your team.
It allows you to take our pre-configured library of pay rules and modify them to meet your unique requirements, including by automating allowances, adding shift differentials or increasing payments.
It also allows you to start from scratch and build your own pay rates.