Once you have set up the Deputy Kiosk Time Clock on your iPad you are ready for your team to start clocking in.
- Clock in with a PIN
- Clock in with Face Unlock
- Start shift
- Start and end break
- End shift
- Enable or disable Face Unlock
- FAQs
Clock in with a PIN
To clock into the Deputy Kiosk Timeclock with a PIN simply tap on your name from the Team member list.
If you can't easily see your name on the list try searching for it using the Find yourself search bar.
Type your name and hit enter to find your name then tap on your name.
If your name is still not found, please speak with your manager as your profile may not be associated with the Location this Kiosk Time Clock is set up for.
Enter your 4-digit PIN to unlock the Deputy Kiosk Timeclock.
Forgot your PIN? Simply tap Forgot PIN to have it sent to you by SMS or email.
Clock in with Face Unlock
If your manager has set up the Deputy Kiosk Timeclock to allow team members to clock in using Face Unlock then team members who have uploaded a profile photo to Deputy have the option to use Face Unlock to authenticate themselves when unlocking the Deputy Kiosk Time Clock.
Tap on Clock in with Face Unlock from the team member list.
Present your face to the camera and hold still while Deputy matches your face to the photo in your profile. If a match is unable to be made you will be asked to try again or log in with your PIN.
Note: The first time you log into the Deputy Kiosk Time Clock, you will need to clock in with a PIN and then enable Face Unlock.
Start shift
Once you have logged into the Deputy Kiosk Time Clock app via PIN or Face Unlock you can start a shift.
You can start a scheduled shift or an unscheduled shift:
Scheduled shift
1. If you have a scheduled shift, you will see it at the top of the team member list when you go to clock into the Deputy Kiosk Time Clock. Tap on your name to log in via PIN or tap on Clock on with Face Unlock to clock in via Face Unlock if enabled.
2. Tap Start shift
3. You can see the Location and areas you have been scheduled to work, as well as any meal or rest breaks.
Add an optional comment and tap Start shift.
If your workplace requires a photo to be taken when a Kiosk Times Clock shift is started, the iPad may take a photo of you which will be stored on your timesheet.
4. Once the shift has started you will see the minutes you have been on shift displayed in the Kiosk Time Clock. You can either tap Log out or the Kiosk Time Clock will automatically log you out after approximately 20 seconds.
Unscheduled shift
1. Tap on Start unscheduled shift.
2. Select the Location and Area you will be working in.
3. Enter a comment if you wish and tap Start shift.
4. If your manager has selected an option to require a photo when you start and end shifts on the Kiosk Time Clock then you will need to hold still while your photo is taken - it will count down from 3, 2,1 then take the photo. This photo will be stored on your timesheet.
5. Once the shift has started you will see the minutes you have been on shift displayed in the Kiosk Time Clock. You can either tap Log out or the Kiosk Time Clock will automatically log you out after approximately 20 seconds.
Start and end break
1. When you are ready to take a break, log into the Kiosk Time Clock and tap on Start break.
2. Select the break you wish to start and tap Start.
3. The amount of time left on your break will display. You can either tap Log out or the Kiosk Time Clock will automatically log you out after approximately 20 seconds.
4. While you are on break, your profile photo will appear in the Coming up section of the Team members list and display a yellow dot along with how many minutes you have left on your break.
6. When you are ready to return to work and end your break simply login to the Deputy Kiosk Time Clock and tap on End break.
End shift
When you are ready to end your shift, log into the Deputy Kiosk Time Clock and tap on End Shift.
The shift details will be displayed and if you are happy with them, you can add an optional comment and then tap on End shift.
If your workplace requires a photo to be taken when a Kiosk Times Clock shift is ended, the iPad may take a photo of you which will be stored on your timesheet.
If you need to edit any of the shift details before you end the shift, read below on how to make these changes:
Editing the time worked
If you need to adjust the time of the shift that you have worked simply tap on the time you need to adjust
and use the time selectors to adjust the time then tap OK.
The new time will appear in shift details.
Note: If you change the time you worked in one area, Deputy will always automatically amend the times worked in the other areas to ensure no gaps are left within the shift.
Editing the areas worked
To add another area you worked tap on the + icon
Tap to select the area you wish to add:
To change the area you worked in, tap on the area name:
Tap on Change area and select another area or Delete area.
The new areas will be displayed and you can adjust the times worked in each area as required.
Note: If you change the time you worked in one area, Deputy will always automatically amend the times worked in the other areas to ensure no gaps are left within the shift.
Editing the breaks taken
If you have taken a break during your shift, it will appear at the bottom of the shift details screen.
Tap on it to edit the time or delete it.
Or you can also add another break.
To edit the time to you can select from some common time periods or select a custom time using the time selectors.
Tap Done once you have seelcted the correct break time or Delete break if you wish to remove it.
You can also add additional breaks by selecting the break type (paid or not paid) and setting the time of the break then tapping Done.
The shift and break details will be displayed and if you are happy with them, you can add an optional comment and then tap on End shift.
If your workplace requires a photo to be taken when a Kiosk Times Clock shift is ended, the iPad may take a photo of you which will be stored on your timesheet.
Enable or disable Face Unlock
The very first time you clock into the Deputy Kiosk Time Clock app you will need to use the PIN to log in but if you would like to opt in to use the Deputy Face Unlock feature to log in next time, you can enable that by tapping on the Settings cog icon on the top of the screen.
Toggle ON Face Unlock then tap Done. Next time you clock in you can use either Face Unlock or PIN to clock in.
If you wish to disable Face Unlock just tap on the toggle again to disable it.
FAQs
The new Kiosk Time Clock App is ready for alpha testing while some other features are still under development/planning.
Please revisit this page in the future to check the latest status for the following features that are currently not available in this version:
- News Feed
- View schedule
- Shift swap / offer
- Tasks
- Unavailability / Leave