After setting up payroll in Deputy for the first time, one important task you will need to complete before performing a pay run is to configure your extra earnings.

• Introduction to extra earnings in Deputy Payroll
• Accessing extra earnings settings
• Add a new extra earnings rule
  • Payment Class chart
  • STP Category Chart
• Edit, clone or delete an existing expense or deduction rule
  
  

Introduction to extra earnings in Deputy Payroll

During a pay run, you can add one-off extra earnings. However, System Administrators and Payroll Administrators can also create recurring extra earnings in Deputy Payroll that will apply automatically to every pay run.

A reason you might create a recurring extra earnings might be to set up an ongoing allowance or bonus for individual or groups of team members.

Interested in setting up recurring expenses or deductions? Read Set up recurring expenses and deductions.

Accessing extra earnings settings

To access the configuration page for recurring extra earnings, select Business settings from the drop-down menu under your name.

On the Pay tab, click on View payroll settings.

If you have multiple entities in Deputy, you will need to select the entity in which you wish to set up extra earnings, then click on Extra Earnings on the left-hand side panel.

Add a new extra earnings rule

To set up a recurring extra earning, click on Create Extra Rule.

To set up a recurring extra earnings rule, complete all the fields in the form.

When you click on each field, there is a red prompt at the bottom of the pop up to advise what is expected to be entered, and there is also an (i) icon next to each field to provide extra guidance. 

Title

Enter a name for your extra earnings rule. This line will appear on the employee's payslip. eg. Laundry Allowance.

Employee/Group

Click on the drop down to select which team members you wish this recurring expense to apply to. Choose from either:

ALL - All team members in this business entity OR
Group - All team members on a selected pay calendar OR
Employees -  select the specific team member/s to apply this extra earning rule to.

Value

Enter a fixed dollar amount for the extra earnings. Example: $30.45

Multipler

The multiplier is used to multiply the value by a given amount.

Example: John gets a $20 bonus for each unit he sells, he usually sells 4 units a week, thus we can set this to 4, if he sells more/less we can make an adjustment at payroll. This value is typically set to 1.

Class

Select a payment classification from the drop down menu.

If you're not sure how to classify a payment, please seek professional advice from your legal/tax expert for assistance in which category to select.

Note: This chart advises the treatment of the Extra Rule type you select. For example,
When the class selected is Normal, payment of this rule will be treated as ordinary hours and not overtime hours, will accrue leave, will have superannuation applied to any payments of the rule, and will have PAYG withholding considered in the payment of the rule. 

In comparison, when you select Bonus, the rule will be treated as a bonus; not ordinary hours, not overtime hours, and will not accrue leave, but will have superannuation applied to any payments of the rule and will have PAYG withholding considered in the payment of the rule. 

Note:  ⚠️ By default, Overtime payments will not earn superannuation, but you can change this in the employee's profile in the Payroll section.

STP Category

Select an STP category from the drop-down menu. See the table below for an explanation of each STP category listed.

Important Note: Deputy does not provide advice on employment law or taxation matters, including payroll specifics. Please seek professional advice from your legal/tax adviser if you are unsure what to select in these fields. 

It is your responsibility to ensure that you are correctly classifying and reporting payment types through Single Touch Payroll. It is also your responsibility as an employer to ensure that you are paying your employees correctly in line with applicable award/s and industrial instrument/s and so it is important that you carefully review (and if necessary, make any adjustments to) the payslips generated for each of your team members before "completing" the pay run.

Additionally you may want to visit the ATO website for assistance with selecting the correct class and STP category. 

Once you are happy with the configuration you have set for your extra earning rule, click Add.

This extra earnings rule will now automatically apply a "Laundry Allowance" to every pay run for all employees.

Edit, clone or delete an existing expense or deduction rule

If you wish to edit an existing extra earnings rule, click on the pencil icon on the far right-hand side.

Edit the settings in the same way as when you were creating the rule, then click Update. The changes will apply to your next pay run.

If you need to delete an extra earnings rule, click on Delete on the lower left-hand side of the popup.  

You can also clone (or copy) an existing expense or deduction rule by clicking on Clone.

Change the settings you need to customise from the rule you cloned. In this example, we changed the rule to a tool allowance, altered the amount and allocated the rule to a different team member. Then click Add.