This report is part of Deputy's Fair Workweek solution for US customers.
- About the schedule change audit report
- Running schedule change audit report
- Data fields in a schedule change audit report
About the schedule change audit report
The schedule change audit report allows managers to review the details surrounding schedule changes that trigger an employee to accept or decline consent for the shift changes or track the reason that managers have overridden schedule consent .
You might use the report to:
- Find out who created or modified a shift that triggered consent in the context of Fair Workweek and what situation triggered that
- For a record of compliance to prove you have been sending out consent for shift changes
- For a record of compliance to track team member's consent responses
- To optimise schedules and reduce Predictability Pay. The report allows you to review which locations and managers have been making schedule changes that require pay premiums - so you can identify ways to minimise shifts that increase operational costs.
- Find out why a manager has overridden the need for consent for a new shift, shift change or deleted shift that would have ordinarily required consent from the team member.
Running a Fair Workweek schedule change audit report
1. On the Reports tab, click on Create Report (Or View reports if you'd like to view a report you have previously created).
2. Complete the report fields including:
- Name your report
- Select a date range to run the report
- Filter by Location or Employee
- Select Location(s) or employee name(s) depending on how you are filtering the report.
Click Create.
3. A bell notification will inform you when the report will be ready to download. You will also receive an email. Click on the notification to download the file as a CSV.
You can also see a list of previously run reports displayed on the Schedule change audit report page and click Download to down the file to your computer.
4. You can open the CSV file in your preferred spreadsheet software to review the schedule change history for the selected dates, locations and team members.
Data fields in a Schedule change audit report
The following table explains the data in your schedule change audit report CSV file.
| Field name | Data | Notes |
| Date of change |
Displays the date and time of when the schedule change was made eg. Fri 12/01/23 04:04 PM |
|
| Team member before | The team member assigned to the shift before it was changed | |
| Team member after | The team member assigned to the shift after it was changed | |
| Shift ID | A unique number assigned to each shift by Deputy. | You can also see the Shift ID displayed in shift history. |
| Shift before |
The date of the shift before the change: eg. Fri 12/01/23 |
|
| Shift after |
The date of the shift after the change: eg. Fri 13/01/23 |
|
| Change description |
This will be listed as either
|
This field indicates the change to the shift that triggered the consent according to the guidelines in your jurisdiction. |
| Changes made by | The name of the manager who changed the shift details in the schedule to trigger consent to be sent to the employee |
|
| Consent Reason | The reason the consent process was triggered |
Some examples are:
|
| Consent request time |
The date and time the consent was sent by Deputy eg. Fri 12/01/23 04:04 PM |
|
| Consent response |
Options are:
|
Indicates the team members' response to consent. Yes = agreed to the shift No = did not agree to the shift blank = did not respond to the request for consent Note: If consent was overridden then this column will default to yes |
| Consent response timestamp |
The date and time the team member responded to the request for consent eg. Fri 12/01/23 05:09 PM |
If consent was overridden by the manager then the Consent response time will be identical to the consent request time since consent was not required. |
| Comment |
Either:
|
If this field is empty then either:
|
| Consent Overriden |
Options are:
|
If Yes appears in this column then the manager has overridden consent |