The article is written for team members who may have been asked by their workplace to download Deputy's mobile applications onto their phone and are interested in what information is accessed when using the application.

We will cover the following topics:

An up to date list of the data that is linked to you when you use the Deputy mobile application is displayed in the App Store where you download Deputy. In the App Privacy section, we list the information that may be linked to your identity and what it may be used for.

You can also read Deputy's Terms and Privacy Policy.

In summary, we may use the following information for these purposes:

At Deputy, maintaining the privacy and security of your personal data is one of our key priorities. We understand the great responsibility of looking after your data. We have implemented stringent privacy and security measures to ensure that your data is safely stored and securely managed.

Please read Deputy's Commitment to Data Privacy for more information.

Deputy may capture your location when you clock in and clock out if your organisation has that setting enabled.

To remove any doubt or possibility for misunderstandings about how many hours were worked, and in which location.

Also, as a safety measure, our location capture provides a record of who has checked in on-site.

Deputy only captures your location at the moment of clock in and clock out or break start and stop.

Deputy is not tracking your location at other times and managers only see the locations that are linked to clock on and clock off times or break start and stop times for your shift.

It is possible to use Deputy without enabling access to location services on your mobile app as explained in Location Capture - FAQ however not all features will be functional.

The accuracy of the services used to track a user's location is discussed in Deputy and Location Accuracy.

When you tap Start Shift in your mobile app a page will display to confirm how far you are currently are from your assigned work location, the accuracy of the distance, as well as the confirming the shift start and finish times and breaks allowed. You can review all this information before you tap Submit to start the shift.

Therefore, it's easy to ensure you are clocking in at or very near the assigned work location.

The answer to this depends on what the manager has configured for your location.

If, for example, your manager has set that team members should clock in within 100m of their assigned work location address and you clock in for your shift 230m away then the manager will receive a notification (as shown below) when you clock in away from work.

Also, a warning will appear on the affected timesheet to let the manager know that the clock in or out event occurs outside the configured geo alert limits for that shift.

When reviewing the timesheet, the manager will be able to see a pin location on a map where you clocked in or out as well as a pin displaying the scheduled work location.

For more information on managing team members clocking in away from their work location please read Enable Geofence or  Setting up Timesheet Alerts for Clocking Far Away from Location.

To disable the ability to track team member location at clock in and out on the Deputy mobile apps please read Customize your Timesheets settings by Location.

For information on setting up work areas that team members can clock into away from the main physical work address please read Site Scheduling.