Note: From October 1st, 2025, we introduced new plans that better reflect how our customers use Deputy: Lite, Core, and Pro. If you're an existing customer, look out for an email with all the details you’ll need. Learn more about the new plans and what this change means for you .

This article compares the discontinuing custom access level permissions (previously available in Enterprise and Pro accounts) with the updated access level permissions structure in Deputy.

Use this guide to understand how your old settings map to the new categories and sub-headings.

Before you read

Target audience: This article is for users with System Administrator access.
Plan variations: All Deputy plans include built-in access levels. Pro and Enterprise plans include the ability to create Custom access levels.
Feature update: Access levels has a new look in Business settings. This change is being gradually rolled out to all eligible Deputy accounts. If you're not on the new access level experience yet, check out Classic custom access levels and permissions (Discontinuing).

This article covers:

How do I compare the new categories and permissions with the permissions I set up in the past?

How do I compare the new categories and permissions with the permissions I set up in the past?

The tables below are organized by category to help you transition to the new permissions interface. Each table lists the new sub-heading and permission first, followed by the classic category and permission they replace. The final column provides the exact description for the updated permission.

How do "The basics" permissions compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Shift Tracking	Clock in and out via mobile apps	Allow users to start and end shifts using the Deputy app. Permissions can be overridden at a location-level in location settings.	Global Applications	Clock in and out via mobile apps
Shift Tracking	Clock in and out without submitting a photo on the time clock	Allow users to start and end shifts via the Deputy Time Clock App without submitting a photo. Permissions can be overridden at a location-level in location settings.	Global Applications	Clock in and out via iOS Kiosk or Android Time Clock apps without having to submit a photo
Shift Tracking	Add and edit timesheet manually (without clock in)	Allow users to create timesheets without clocking in and edit their own timesheets pending approval.	Global Applications	Add and edit timesheet

How does "Team member management" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Team member information	View team member information	For locations they manage, allow users to see team member details (excludes pay details).	Manage Team Member Details in People	View team member details
Team member information	Add team members, and edit team member information	For locations they manage, allow users to add new team members and edit team member information.	Manage Team Member Details in People	Manage team member details and add new team members
Team member information	Edit team member pay details	For locations they manage, allow users to edit pay rates and salary information.	Manage Team Member Details in People	Manage team member pay details
Sensitive data management	View sensitive team member details and documents	For locations they manage, allow users to view sensitive personal and payroll details and documents.	Manage Sensitive Data	View team member sensitive details and documents
Sensitive data management	Manage sensitive team member details and documents	For locations they manage, allow users to manage sensitive personal and payroll details and documents.	Manage Sensitive Data	Manage sensitive team member details
Terms and training	View team members’ employment terms (Personal Information)	For locations they manage, allow users to view pay and leave conditions, standard hours and employment terms.	Business Setup	Manage employment terms
Terms and training	Edit team members’ employment terms (Personal Information)	For locations they manage, allow users to manage pay and leave conditions, standard hours and employment terms.	Business Setup	Manage employment terms
Terms and training	View training requirements	For locations they manage, allow users to view training requirements.	Business Setup	Manage training requirements
Terms and training	Edit training requirements	For locations they manage, allow users to manage training requirements.	Business Setup	Manage training requirements
Leave controls	Approve leave requests	Allow users to approve leave requests submitted by team members at locations they manage.	Approve Leave Requests	Approve date range only of leave
Leave controls	Edit leave requests	Allow users to assign or change leave types, and dates and times of leave requests, for team members at locations they manage.	Approve Leave Requests	Approve leave requests
Journal management	View journal entries and make comments (Personal Information)	For team members they manage, allow access to journal and post comments.	Global Applications	Journal
Journal management	View journal categories	Allow users to view categories that are used for journals.	System Configuration	Manage journal categories
Journal management	Edit journal categories	Allow users to manage the categories that are used for journals.	System Configuration	Manage journal categories

How does "Schedule management" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Schedule creation	Manage schedules… In assigned locations	For locations they manage, allow users to create and edit schedules.	Scheduling	Manage Schedule
Schedule creation	Manage schedules...In all locations	Allow users to access team members from all locations (required for borrowing and reassigning team members).	Global visibility	Select team members and areas from all locations
Schedule creation	Manage schedules…All team members	Allow users to schedule team members regardless of their hierarchy.	Global visibility	Manage team members from all roles
Schedule creation	Edit and create new shifts	If disabled, users can only add or remove Team members from existing shifts.	Scheduling	Create shift or edit shift times
Schedule creation	Bypass scheduling warnings	Allow users to assign Team members to a shift even if not recommended.	Scheduling	Schedule team members that are not recommended
Schedule creation	View day notes and leave restrictions on schedule	For locations they manage, allow users to view day notes on the schedule, and see which days have leave restrictions.	Business Setup	Manage schedule day settings
Schedule creation	Edit day notes and limit leave requests on schedule	For locations they manage, allow users to edit day notes on the schedule, and prevent team members from requesting leave on certain days.	Business Setup	Manage schedule day settings
Costs visibility	View shift costs for lower access levels	For locations they manage, allow users to view costs of shifts for lower level access levels.	Scheduling	View cost on schedule
Costs visibility	View shift costs for all access levels	For locations they manage, allow users to see pay rates, shift costs and total costs of all access levels.	Scheduling	View cost of peers and above
Business Insights	View and run labor models	Allow users to view and run labor models in Business Insights.	Scheduling	View labor models
Business Insights	Manage labor models	Allow users to manage labor models in Business Insights.	Scheduling	Manage labor models
Advanced - (costs)	View public holidays	Allow users to view public holidays.	System Configuration	Set public holidays
Advanced - (costs)	Manage public holidays	Allow users to set specific days as public holidays. Shift costs can be affected.	System Configuration	Set public holidays

How does "Timesheet management" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Approving timesheets	Approve time worked… In assigned locations	For locations they manage, allow users to approve time in timesheets for lower level team members.	Approve Timesheets	Approve time in timesheets
Approving timesheets	Approve time worked…For all team members in assigned locations	For locations they manage, allow users to approve time in timesheets for all levels regardless of hierarchy. Enables users to approve their own timesheets.	Approve Timesheets	Approve timesheets for all team members in the areas they manage on web
Approving timesheets	Approve pay for payroll	Allow users to approve shift costs associated with a timesheet.	Approve Timesheets	Approve pay in timesheets
Approving timesheets	Approve timesheets outside of the current pay period	Allow users to approve timesheets after pay period ends (extends beyond the default 12 hour grace period).	Approve Timesheets	Approve timesheets outside of the current pay period
Exporting timesheets - (costs)	Export timesheets for payroll	For locations they manage, allow users to export approved timesheets.	Export Timesheets	Export timesheets

How does "Team performance" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Team performance	View team performance	Allows team members to view team performance data for team members they manage.	N/A - New feature	N/A - New feature
Team performance	Manage team performance	Allows users to manage team performance settings and data for team members they manage.	N/A - New feature	N/A - New feature

How does "Location and area management" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Location controls	Edit location details and settings - (Personal Information)	In locations they manage, allow users to edit details like address and opening hours.	Business Setup	Edit location details and settings
Location controls	View all locations and pay centres	View locations and pay centres across the entire business (overrides location management restrictions).	Business Setup	Manage locations and pay centres
Location controls	Create and edit all locations and pay centres	Manage locations and pay centres across the entire business (overrides location management restrictions).	Business Setup	Manage locations and pay centres
Area controls	View area details	In locations they manage, allow users to view details of existing areas.	Business Setup	Manage areas
Area controls	Add areas, and edit area details	In locations they manage, allow users to add new areas and edit details of existing areas.	Business Setup	Manage areas
Area controls	View group tasks	Allow users to view group tasks.	Business Setup	Manage group tasks for areas
Area controls	Create and edit group tasks	Allow users to create and edit group tasks.	Business Setup	Manage group tasks for areas

How does "Reporting and analytics" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Analytics - (costs)	View analytics	Allow users access to the Analytics feature and basic reporting tools.	Business Setup	Manage analytics
Analytics - (costs)	Manage analytics	Allow users full access to the Analytics features and advanced reporting tools.	Business Setup	Manage analytics
Analytics - (costs)	View classic reports and metrics	Allow users to view assigned reports and run business insights metrics.	Business Setup	Manage classic reports and metrics
Analytics - (costs)	Manage classic reports and metrics	Allow users to create, edit and manage assigned reports and business insights metrics.	Business Setup	Manage classic reports and metrics

How does "Communications" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Messaging	Access messaging	Allow users to send and receive messages from other team members.	Communications	Access Messaging
Messaging	Start conversation with team members outside of their location	Allow users to create a new conversation with team members who work at other locations.	Communications	Start a Messaging conversation with team members outside of their location
Messaging	Create messaging groups	Allow users to create group conversations with multiple team members.	Communications	Create Messaging groups
Messaging	Manage group conversation settings	Allow users to change settings for group conversations they are a part of. Group creators can always do this for groups they create.	Communications	Be a Messaging group administrator
News feed	Add comments on posts	Allow users to comment on new feed posts.	Communications	News Feed comments
News feed	Create posts	Allow users to create news feed posts in locations they are assigned to.	Communications	News Feed Posts

How does "Payroll" permissions compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Payroll - (costs)	Manage Deputy payroll	Allow viewing and managing Deputy payroll	Payroll	Manage Deputy payroll
Payroll - (costs)	Purchase payroll	Allow users to purchase and activate payroll via billing.	Payroll	Purchase Payroll
Payroll - (costs)	Initialise payroll	Allow users to setup and configure payroll for the first time.	Payroll	Initialise Payroll
Payroll - (costs)	Access pay in business settings	Allow users to access the Pay tab in Business Settings, where they can manage pay calendars and business entities.	Payroll	Access Pay in Business Settings
Payroll - (costs)	Access leave in business settings	Allow users to access the leave tab in Business Settings, where users can access leave-related settings.	Payroll	Access Leave in Business Settings
Payroll - (costs)	View payslips	Allow users to view payslips for all Team members they manage.	Payroll	View Payslips
Payroll - (costs)	Manage pay details	Allow users to edit all details within the payroll tab of a team members’ profile they manage.	Payroll	Manage Payroll Details
Payroll - (costs)	Load payroll engine	Allow users to load Deputy’s payroll engine that enables pay runs, superannuation and STP reporting.	Payroll	Load Payroll Engine
Pay calendar - (costs)	View pay calendars	Allow users to view pay calendars.	Payroll	View pay calendars
Pay calendar - (costs)	Manage pay calendars	Allow users to edit pay calendars.	Payroll	Manage pay calendars

How does "System configuration" compare?

New Sub-Heading	New Permission	New Description	Old Category	Old Permission
Security and access	View user access levels and permissions	Allow users to view access levels in the business, and see the reporting structure within the company.	Business Setup	Manage access levels and permissions
Security and access	Manage user access levels and permissions	Allow users to setup and edit access levels in the business, and edit the reporting structure within the company.	Business Setup	Manage access levels and permissions
Account controls	Manage global settings	Allow users to control and change company-wide settings for all locations.	System Configuration	Manage global settings
Account controls	Manage kiosks and time clocks	For locations they manage, allow users to set up and disable Deputy kiosks and time clocks.	System Configuration	Manage kiosks and time clocks
Account controls	Enable administrator privileges	Allow users to control all permissions, billing and operational settings.	System Configuration	Enable administrator privileges
Business entities	Create entity	Allow users to create a new business entity in Payroll and HR Onboarding settings	Business Setup	Create Entity
Business entities	Edit entity	Allow users to edit existing entities in Payroll settings.	Business Setup	Edit Entity
Developer access	Developer access	Allow users to develop custom web applications and write DeXML scripts.	System Configuration	Developer access

Check out our detailed Permission Guides

Use these as a reference guide when creating custom access levels and permissions: