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Important notice: Information provided by Deputy is intended for general guidance purposes only and is not a substitute for professional legal or financial advice. Deputy does not accept liability for actions taken based on this information. |
The General Ledger (GL) is a detailed record of a company’s financial transactions, organised by categories such as assets, liabilities, revenues, and expenses.
This guide will assist you in mapping accounts, assigning costs, and exporting the payroll data from your pay runs to the General Ledger in Xero.
Before you read
- Target Audience: This article is for System Administrators and Payroll Administrators.
- This article assumes that you've already selected Xero as your accounting suite in your Payroll business settings.
- You'll access the Accounting Export report in the Payroll tab > Pay runs > Complete Payrun > Export. For more detailed guidance on how to access the report, see Step 1 of this article.
This article covers
- How do I connect my Accounting Export to Xero?
- How do I assign costs and descriptions?
- How do I save and export my report?
How do I connect my Accounting Export to Xero?
Before setting up your accounts, you'll need to connect to Xero.
From the Accounting Export page, click the Connect to Xero button at the top of the page.
Note: If you don't see the Connect to Xero button on this page, make sure you've selected Xero as your accounting suite in your Payroll business settings.
This will open a new tab and prompt you to log in using your Xero account credentials to authorise the connection to Deputy/Microkeeper.
Once the connection is established, you'll return to Deputy Payroll and see in the top-right corner of the screen that your account is linked to Xero.
How do I assign costs and descriptions?
After successfully connecting to Xero, you will be able to click on Xero settings.
In the Xero Setup pop-up, click Get Accounts.
This will import all of your Xero accounts, and a confirmation message will appear at the top of the screen.
You can then assign the imported accounts to the appropriate cost in your accounting export report. You'll do this by selecting the correct account from the Accounts drop-down against each cost.
You can break down costs by cost title, location, date and class to allow a more granular assignment of accounts.
How do I save and export my report?
After all costs have been assigned, click Send to Xero to sync the allocated costs straight into your Xero account.
Read more about the other Payroll reports available.