Pay rule calculation type - Minimum Gap After Overtime – Deputy Help Center

This article discusses the Minimum Gap After Overtime pay rule calculations as part of Deputy's Pay Rate Builder.

Before you begin, please read about adding and editing pay rule calculations

Description
Example use case
Supported rule types
Outputs
Configurable parameters (standard)
Configurable parameters (advanced)

Description

The Minimum Gap After Overtime pay calculation rule triggers when, after working overtime on a previous shift, an employee works a second shift before having a rest interval of a specified duration. The entire shift will then be paid at the Minimum Gap After Overtime pay rule, unless a higher priority rate would apply.

Note: Deputy recommends that its timesheet automatic recalculation function be enabled for this to work best, as this calculation type relies on timesheets being approved in chronological order.

Example use case

Assume a Threshold value of 12 hours has been set, and an employee worked overtime on their previous shift (as defined by a pay rule with the Rate Type of Overtime applying). If the employee begins another shift within 12 hours of the end of the prior shift, the Minimum Gap After Overtime pay rule calculation will apply to the entirety of the second shift, unless a higher priority rate would apply.

Supported rule types

This rule is available only as a base rate, meaning each minute of a timesheet where the rule applies will be paid at the rule.

Outputs

Base Rate:

Hourly - pays the number of minutes/hours on the shift until a rest interval exceeding the Threshold value has occurred.

Configurable parameters (standard)

These are the standard fields you can configure in the Minimum Gap After Overtime pay rule calculation.

Name	Defines the name of the pay rule
Rule Threshold	Defines the point in the shift by which the break must be taken, otherwise the pay rule applies.
Break Type	Define the Break Type that this pay rule applies with. This may be an Unpaid break, Paid break, or Any.
Break Length	Define how long a break an employee must take on the shift. If a break of the appropriate duration is not taken, the pay rule will apply until it does.
Pay rate	Can be configured as a multiple of the employee’s base rate or as a flat rate. To set the rate as a Shift Loading, tick the box marked "Pay rule as a loading". When configured as a multiplier, this pay rate will pay in hours at the employee’s base rate multiplied by the input value. When configured as a flat rate, the user can choose if they would like Hourly or Unit Values: An Hourly value will pay each calculated hour at the set value A unit value will pay each unit at the set value (not available for base pay rules)
Export code	Defines if this pay rule should be exported to payroll. If yes, they can also define a code for the rule.
Days of the week this calculation applies	Defines which days of the week this rule applies to. For example, if Saturday and Sunday are selected, only parts of the timesheet overlapping Saturday and Sunday are calculated with this rule.
Time of the day this calculation applies	Defines which part of the day this rule is applicable to. By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet overlapping this are calculated.
Public holiday	Select whether this pay rule applies: Always applies (ie. applies whether the day is marked as a public holiday or not) Applies only on days marked as public holiday Does not apply on public holidays (ie. only applies on days not marked as public holidays)
Areas	Will only apply this rule to areas selected in the drop down. By default, all areas are selected.

Configurable parameters (advanced)

These are the advanced fields you can configure in the Delayed Break pay rule calculation.

Does this apply to a specific date	If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above.
Apply pay rule to unscheduled shifts	Defines how the pay rule interacts with scheduled and unscheduled shifts: If set to unscheduled, this rule will only trigger for unscheduled shifts. If set to scheduled, this rule will only trigger on scheduled shifts. If set to both, it will trigger on all shifts provided other conditions are met.
Pay portion rule	Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift. Deputy recommends using the Exact Hours option in most cases.
Rate type	Categorises the pay rule as Overtime, Ordinary, Penalty or Non-Payable time. These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).
Rate tag	A custom value that can be applied to the timesheets. Deputy recommends only using this if advised by your implementation consultant.
Pay once per day	If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day.
Clock in and out requirements	For this rule to apply, the team member must clock in and clock out within the defined periods. By default this is midnight to midnight (ie. any time is allowed.)
Apply this pay rule for custom timesheet fields	With this, the rule will only apply if particular values are selected in the custom timesheet field questions. Note that only List and Boolean questions are available. Read more at Creating custom timesheet fields for shift questions.
Apply this pay rule when shift custom fields	This rule will only apply if particular values are selected in the custom shift fields in the schedule. Note that only List and Boolean questions are available. Read more at: Creating custom shift fields
Custom Employee Fields (Enterprise Accounts Only)	This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position). Note that only List and Boolean fields are available. Read more about setting up employee fields. This is an Enterprise plan only feature.