This article discusses the Ordinary pay rule calculations as part of Deputy's Pay Rate Builder.
Before you begin, please read about adding and editing pay rule calculations
- Description
- Example use case
- Supported rule types
- Outputs
- Configurable parameters (standard)
- Configurable parameters (advanced)
Description
The Ordinary pay rule is best used as the default hours for a pay rate, but can also be used for cases where different pay levels need to be configured.
Example use case
A loading can be configured to pay when an employee has been at the worksite for more than 10 hours, regardless of breaks or splits in the shift.
Supported rule types
This rule is available as a base rate only. Each minute of a timesheet is assigned a base rate to fill it, depending on whether it meets the rules criteria and the priority of these rules.
Outputs
Base Rates are only available as hourly. By default, this will return all hours of the shift.
Configurable parameters (standard)
These are the standard fields you can configure in the Ordinary pay rule calculation
Name | Defines the name of the pay rule |
Pay rate |
Can be configured as a multiple of the employee’s base rate or as a flat rate:
|
Export code | Defines if this pay rule should be exported to payroll. If yes, they can also define a code for the rule. |
Days of the week this calculation applies |
Defines which days of the week this rule applies to. For example, if Saturday and Sunday are selected, only parts of the timesheet overlapping Saturday and Sunday are calculated with this rule. |
Time of the day this calculation applies |
Defines which part of the day this rule is applicable to. By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet overlapping this are calculated. |
Public holiday |
Select whether this pay rule applies:
|
Areas |
Will only apply this rule to areas selected in the drop down. By default, all areas are selected. |
Configurable parameters (advanced)
These are the advanced fields you can configure in the Ordinary pay rule calculation
Does this apply to a specific date |
If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above. |
Apply pay rule to unscheduled shifts |
Defines how the pay rule interacts with scheduled and unscheduled shifts:
|
Pay portion rule |
Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift. Deputy recommends using the Exact Hours option in most cases. |
Rate type |
Categorises the pay rule as Overtime, Ordinary, Penalty or Non-Payable time. These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it). |
Rate tag |
A custom value that can be applied to the timesheets. Deputy recommends only using this if advised by your implementation consultant. |
Pay once per day |
If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day. |
Clock in and out requirements |
For this rule to apply, the team member must clock in and clock out within the defined periods. By default this is midnight to midnight (ie. any time is allowed.) |
Apply this pay rule for custom timesheet fields |
With this, the rule will only apply if particular values are selected in the custom timesheet field questions. Note that only List and Boolean questions are available. Read more at Creating custom timesheet fields for shift questions. |
Apply this pay rule when shift custom fields |
This rule will only apply if particular values are selected in the custom shift fields in the schedule. Note that only List and Boolean questions are available. Read more at: Creating custom shift fields |
Custom Employee Fields (Enterprise Accounts Only) |
This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position). Note that only List and Boolean fields are available. Read more about setting up employee fields. This is an Enterprise plan only feature. |