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Pay rule calculation type - Pay Alongside

Chris Knight
  • Updated

This article discusses the Pay Alongside pay rule calculations as part of Deputy's Pay Rate Builder.

Before you begin, please read about adding and editing pay rule calculations

 

Description

The Pay Alongside pay rule will return hours based on already calculated base hours for the timesheet.

It should be applied only on the last shift for the day.

IMPORTANT: Deputy requires the business recalculation setting to be turned on for this calculation type to work correctly. Please read Recalculating approved timesheets.

 

Example use case

This is useful for splitting payments into two lines. For example, you may have wish to apply an additional loading on a weekend, but the amount varies depending on what type of time it is (Ordinary, Overtime, or Double Time).

This allows you to set up a rule that looks at the type of time, and configure the rest of the rule to pay the correct amount for that time.

 

Supported rule types

This rule is only available as a shift loading. This means that it will be paid as an additional payment on top of other calculated hours such as ordinary time and overtime.

 

Outputs

This will return the number of hours associated with the base rates selected, pending other filters.

 

Configurable parameters (standard)

These are the standard fields you can configure in the Pay Alongside pay rule calculation

Name Defines the name of the pay rule
Pay Alongside

Select the base pay rules to look at the timesheet to configure
Pay rate

Can be configured as a multiple of the employee’s base rate or as a flat rate:

  • When configured as a multiplier, this pay rate will pay in hours at the employee’s base rate multiplied by the input value.

  • When configured as a flat rate, the user can choose if they would like Hourly or Unit Values:

    • An Hourly value will pay each calculated hour at the set value

    • A unit value will pay each unit at the set value (not available for base pay rules)
Export code Defines if this pay rule should be exported to payroll. If yes, they can also define a code for the rule.
Days of the week this calculation applies

Defines which days of the week this rule applies to.

For example, if Saturday and Sunday are selected, only parts of the timesheet overlapping Saturday and Sunday are calculated with this rule.
Time of the day this calculation applies

Defines which part of the day this rule is applicable to.

By default this is all day. However, it can be used to define a portion of a day (eg. a defined night shift, such as 6pm-6am). If this is done, only those parts of the timesheet overlapping this are calculated.
Public holiday

Select whether this pay rule applies:

  • Always applies (ie. applies whether the day is marked as a public holiday or not)
  • Applies only on days marked as public holiday
  • Does not apply on public holidays (ie. only applies on days not marked as public holidays)
Areas

Will only apply this rule to areas selected in the drop down.

By default, all areas are selected.

 

Configurable parameters (advanced):

These are the advanced fields you can configure in the Pay alongside pay rule calculation

Does this apply to a specific date

If set as Yes, the pay rule will only apply on the defined date, assuming the date falls on the previously defined allowable day and time above.
Apply pay rule to unscheduled shifts

Defines how the pay rule interacts with scheduled and unscheduled shifts:

  • If set to unscheduled, this rule will only trigger for unscheduled shifts.
  • If set to scheduled, this rule will only trigger on scheduled shifts.
  • If set to both, it will trigger on all shifts provided other conditions are met.
Pay portion rule

Generally, an hourly rate will be assigned according to the exact hours that are matched, however, it is possible to enforce an hourly rate for a full shift even if it only matches a minor or major portion of that shift.

Deputy recommends using the Exact Hours option in most cases.
Rate type

Categorises the pay rule as Overtime, Ordinary, Penalty or Non-Payable time.

These are used to define time worked for other calculation types (for example, Periodic Overtime counts Ordinary and some penalty hours towards it).
Rate tag

A custom value that can be applied to the timesheets.

Deputy recommends only using this if advised by your implementation consultant.
Pay once per day

If set as Yes, this pay rule may only apply once per day. If No, it may apply to multiple timesheets on a given day.
Clock in and out requirements

For this rule to apply, the team member must clock in and clock out within the defined periods.

By default this is midnight to midnight (ie. any time is allowed.)
Apply this pay rule for custom timesheet fields

With this, the rule will only apply if particular values are selected in the custom timesheet field questions.

Note that only List and Boolean questions are available.

Read more at Creating custom timesheet fields for shift questions.
Apply this pay rule when shift custom fields

This rule will only apply if particular values are selected in the custom shift fields in the schedule.

Note that only List and Boolean questions are available.

Read more at: Creating custom shift fields

Custom Employee Fields

(Enterprise Accounts Only)

This rule will only apply if particular values are selected in the employee’s custom fields (for example, job position).

Note that only List and Boolean fields are available. Read more about setting up employee fields.

This is an Enterprise plan only feature.

 

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