• Who is this article for?
• How do I know if I had leave accrual extensions set up previously?
• Yes, I did have accrual extensions set up, what do I need to do now?
• What are the day to day differences I can now expect when using this new leave experience to manage my team's leave?

Who is this article for?

This article is relevant for you if have recently been auto-migrated to the new leave experience and you had leave accrual extensions previously set up in your Deputy instance before you were migrated.

As a part of the migration, the accrual extensions have been deprecated and have been replaced by brand-new, purpose-built leave accrual policies. 

In order to ensure that your employees are currently accruing leave on Deputy, you will need to reconfigure accruals in your policies. Deputy will provide you info about what extensions existed before and any related info. You can use these to reconfigure your policies. 

How do I know if I had leave accrual extensions set up previously?

To know if you had any leave accrual extensions, you can navigate to Business Settings > Leave tab > Leave Policy Builder. 

You will see a banner where you will have information about what accrual extensions existed in your account before. 

Note: if you do not see this banner then you did not have any accrual extension set up previously but please read Setting up the new leave management experience once you have migrated to review your leave policies and ensure they are set up for your organisation's needs.

Yes, I did have accrual extensions set up, what do I need to do now?

You can use this information to reconfigure the accruals in the policies that have been migrated. Read more about Setting up the new leave management experience once you have migrated, specifically Step 5.

Once you have configured your accrual settings in your leave policies, you are all set up. All leave requests and leave entitlements will remain the same as before the migration.

You can dismiss the banner by acknowledging “Yes, I have set up my accruals”. 

You may additionally see a reminder banner at the top of Deputy “I have set up my policies”. 

What are the day-to-day differences I can now expect when using this new leave experience to manage my team's leave?

In the old leave management experience, you may have set up a Deputy extension to accrue leave and approved leave timesheets to deduct leave from team members. 

The new feature no longer relies on an extension but instead, the accrual rules are configured in the leave policy itself. The leave policy is then applied to the team member's profile and when the team member's worked timesheets are approved (either automatically by a Deputy or by a manager), then leave is accrued for the team member.